Application for Early Arrival 2013
Willamette University has many demands on its housing accommodations during the summer months ranging from repairs and general maintenance to scheduled events and conferences. Preparing a residence hall for occupancy requires many hands and many hours. Our facilities staff is busily working to prepare your room for your arrival. Many times, we are simply not ready to provide the experience and support you deserve until the actual dates of your contract.
Prior to the scheduled opening of the residence halls, new students are welcomed to Willamette with our Opening Days program. Events during Opening Days are designed to help students enter into college life at Willamette and are exclusive to those students. In order to best facilitate this effort, it is our policy to limit the number of returning students permitted on campus during Opening Days.
(Note: You must login to your Willamette mail account before filling out the form)
- Can I request early arrival?
- How much will it cost?
- Why do I want to arrive early?
- What are alternatives to arriving early?
- So, what’s next?
Requests to arrive early can be made. It is a privilege to be allowed on campus prior to the scheduled opening of the residence halls. All students needing to move into the residence halls before the official arrival date must submit an Early Arrival Application no later than August 15, 2013. Requests must be submitted online by completing the Early Arrival Application. No requests will be accepted by telephone or email. If you are here to work on campus, you may arrive up to 24 hours before your shift or training starts. Please know, by submitting an application you are not guaranteed approval to arrive early. Your application is also subject to a conduct check.
All students including those representing the University as a varsity athlete for football, volleyball and soccer will need to complete an application.[back to top]
You will be charged $75.00 per night if you are approved to arrive early. Athletes, WITS Help Desk, WEMS, Opening Days Leaders, and Jump Start Leaders, WILL NOT be subject to the charge IF they arrive during the time that their group or organization is assigned to arrive. These students, along with others who provide “essential” functions may be permitted to arrive without charge as long as they are listed on their organization’s roster. All rosters must be submitted by August 1, 2013. Arriving prior to the assigned time will result in a charge. (Examples given above are not a complete list of “essential” functions. Please consult your advisor if you have questions about your group’s ability to arrive early or if a charge applies.)[back to top]
Some folks may not be approved to arrive early. We do not invite folks to return early if:
- You want to set up your apartment or dorm room.
- Your room mate is here and you want to be here, too.
- Your parents are going on vacation and they need to drop you off.
- Your summer lease is expiring before the halls open and need a place to stay.
- It’s just more convenient for you to arrive earlier and you want to come early.
If one or more of the reasons you want to arrive early are listed above, you may want to reconsider your application.
We understand that there may be a variety of private, legitimate reasons to arrive early. Those will be handled on a case by case basis. However, if you drop in, without approval you will be charged $150.00 per night for each night you are here prior to the opening of the halls.[back to top]
We know you’re excited to come back, but if you’re not approved to arrive early, there are other options that may work for you.
- Go to a hotel.
- Sleep on a friend’s couch.
- Stay home a little longer.
If you choose to submit an application for early arrival, your application is reviewed and you will get an email that will authorize or deny your request. You will also receive instructions on how and where to get your key along with other important information you should know.[back to top]