Scheduling, Events and Conferences

Zena Forest Visit Scheduling Form

Use of Zena Forest by Willamette University faculty, staff, students and outside groups must be managed centrally, both for safety reasons and to ensure that we meet our obligations to protect and maintain the integrity of the ecosystems at Zena. The forest is a research and educational facility and we encourage the following uses among Willamette University and the broader community:

  • field trips and tours for educational purposes
  • research projects
  • work at the farm

Advance permission to access Zena is required. If you would like to request to use the forest/farm for one of the purposes listed above, you must submit that request at least 5 days in advance using the form below. All requests will be considered by the Director of the Willamette University's Sustainability Institute.  For more information, please contact Joe Abraham, Director, at or telephone at 503-370-6482.

Note: Field Names in Red are Required.

Requestor Information

Requesting Party (Trip Leader):*
Department or organization:*
Advisor (for Willamette students):
Organization (for Willamette students):

Site Visit Information

Date of Trip:*
Start Time:*
End Time:*
Reason for Visit:* (Select all that apply)
If "Other" please explain:
Details of Visit including WU Course Name if applicable:*
Specific Location on Property:* (see zones on map and select all that apply)

Zena Forest Zone Map

Cell Phone # (for contact purposes while at Zena Forest)*
Total Number of Participants*
Please list the names of all participants* (one name per line)

Transportation Information

Number of University Vans*
Number of Personal Vehicles*
Personal Vehicle 1Make, Model and License Plate #
Personal Vehicle 2Make, Model and License Plate #
Personal Vehicle 3Make, Model and License Plate #
Personal Vehicle 4Make, Model and License Plate #
Personal Vehicle 5Make, Model and License Plate #
Personal Vehicle 6Make, Model and License Plate #
Personal Vehicle 7Make, Model and License Plate #
Personal Vehicle 8Make, Model and License Plate #
Personal Vehicle 9Make, Model and License Plate #
Personal Vehicle 10Make, Model and License Plate #

Note for Willamette University community members: When your visit is approved, you will need to fill out the Trip/Passenger Form for Willamette trips ( and submit it to campus safety. You MUST register your trip with campus safety regardless of whether you are taking University or personal vehicles. Additionally, campus safety will not accept your trip/passenger form until your visit has received approval through scheduling.

By submitting this request you agree to abide by all University policies listed above and associated with the use of Zena Forest.