Updated Pay Schedules Starting July 2017

As part of Willamette University’s transition to Workday in July 2017, important updates will be made to the payroll system and some employees will experience a change in pay schedules.

Based on feedback from salaried, exempt staff members, Willamette’s Workday implementation consultants from IBM reevaluated pay schedules and the University will be retaining a monthly pay schedule for all salaried, exempt employees. This means that there will be no change in pay schedule for these employees once Workday is implemented this summer.

Hourly/non-exempt employees and salaried/non-exempt employees will transition to a bi-weekly pay schedule as planned.

What does this mean?

  • If you are a salaried/exempt staff member (i.e. you do not report your working hours via a timecard and are paid an equal paycheck each month for hours worked), nothing will change with your pay schedule. You will continued to be paid monthly on the last business day of the month.
  • If you are an hourly/non-exempt staff member (i.e. you report your hours worked via a timecard, receive overtime for hours worked beyond 40 each week, and your pay fluctuates each month based on actual hours worked) you will transition to a bi-weekly pay schedule in July. In a bi-weekly pay schedule, employees will receive an additional paycheck two months each year. This results in some pay fluctuation on a monthly basis. Due to the shorter delay between pay period end and payday, hourly/non-exempt employees will receive more pay in July than a normal month. In addition, the university is offering a “premium holiday” in July (see below). The Employee Assistance Plan is available to provide help planning for the transition.
  • If you are a salaried/non-exempt staff member (i.e. you report your hours worked via a timecard and receive overtime for hours worked beyond 40 each week, but your base pay does not fluctuate from month to month) you will transition to a bi-weekly pay schedule in July. In a bi-weekly pay schedule, employees will receive an additional paycheck two months each year. In addition, you will be paid based on actual hours worked, rather than a monthly salary amount. This will result in some pay fluctuation on a monthly basis, and the transition to pay based on actual hours worked will result in a 5 day “lag,” or delay between the end of pay period and payday. To ease these transition issues, the university is working on a number of options and will be in touch with employees individually.

Resources

Bi-weekly pay calendars:

Hourly employee pay calculator:

  • A pay calculator is available online at Paycheck City for those who wish to model their pay.
  • An hourly payroll calculator tailored to Willamette is under development and will be available soon.

Premium Holiday

All Willamette employees will benefit from a "premium holiday" in July. The measure is the result of the Workday synchronizing medical and dental premiums to all other benefit deduction schedules to occur in the month for the month as opposed to a month in advance. To take advantage, university employees enrolled in either or both of the university’s medical and dental plans will not pay premiums for July. There is no action needed by employees.

For More Information

A WISE site is available to schedule individual appointments to discuss pay schedules. Employees may also utilize the services of Willamette's Employee Assistance Programs for financial consultations or other services.

Instructions for WISE