Membership Policies and Procedures

Introduction

ICL does not discriminate on the basis of race, ethnicity, religion, gender, or sexual orientation. However, there are some requirements for membership, as set out below. Please read these, and if you then wish to proceed with an application for membership, you will find a link to the Membership Application form at the bottom of this page.

Qualifications for Membership

ICL membership is available to retired and semi-retired individuals over 50, who:
  1. have an interest in life-long learning within the Willamette University environment
  2. have the time and desire to attend classes, and commit to attending most of the classroom sessions
  3. are willing, after an acclimation period, to share their knowledge and skills by contributing to the academic programs and/or administration of ICL
  4. agree to provide support to Willamette University, its faculty and students, in achieving the mission and goals of the University.

Limit on Membership Numbers

ICL membership is limited to 160, the maximum number dictated by the available meeting space.

Internet Access

Applicants for membership must have access to the Internet and e-mail, as this allows the most efficient communication with ICL members.

Application Process

Applicants for membership should apply by e-mail using the link to the “Membership Application Form” at the bottom of this page. The application form seeks information on applicants’ educational backgrounds and special skills, including skills they are willing to contribute to ICL by means of presentations or administration.

Waiting List

On receipt of each completed application form, the  Membership (Co)-Director will assign the applicant to the waiting list of prospective members in the order of receipt of the application, with limited exceptions as noted below under "Admission of New Members."

Attendance as Guest

After being assigned to the waiting list, each applicant is encouraged to attend a limited number of classes per year. (Guest Policy)

Annual Contact

The Membership (Co-)Director(s) will contact all applicants on the waiting list annually to ascertain their continued interest in the program and to renew the invitation to attend as a guest, in conformity with ICL’s guest policy.

Notification of Change

Applicants on the waiting list should inform the Membership (Co-)Director(s) promptly of any change in their e-mail address or change in their desire to become a member.

Admission of New Members

New members are admitted to ICL twice a year, at the beginning of the Fall and Spring semesters. Invitation for active membership will be offered to applicants from the waiting list in the order in which the application was received.

Exceptions:

  1. Willamette University faculty and staff will be offered active membership when they express an interest in joining by submitting an application form. They will not be subject to the waiting list progression.
  2. Active members who are called away owing to extended family responsibilities or significant, extended personal illness will be removed from active membership. However, they may re-join when able and there is an opening. Waiting list progression does not apply. (See also "Excused Absence"  below)
  3. See "Emergency Membership" below.
  4. See "Emeritus Membership" below.

The number of applicants admitted will depend on the number of open positions, so as to bring membership up to a maximum total of 160. Each applicant being admitted to ICL will be introduced and welcomed at the opening session of either the Fall or Spring semester by the  Membership (Co-)Director(s).

Pre-Admission Process 

The Membership (Co-)Director(s) will notify, as far as possible in advance, applicants to whom membership will be offered in the next semester. Those applicants who indicate unwillingness or inability to join ICL at the projected time will be removed from the list. They will have the option of re-applying when they are once more available, but on re-application, they will need to go to the bottom of the waiting list.

Membership Orientation 

During the membership orientation, the applicant will be informed of the expectations of an ICL member (see "Qualifications for Membership" above and "Reminder of Requirements" below). They will also be informed of the bylaws and of the expectations of an ICL member as part of the University Community, as well as additional helpful information such as parking, lunch, getting around, etc.

Reminder of Requirements 

At the time of each applicant’s acceptance of the invitation to join ICL, the Membership (Co-)Director(s) will remind the applicant of the need to:

  1. commit to attendance at a minimum of 50% of the classroom sessions
  2. contribute to the curriculum periodically by presenting a program or serve on a committee or the Board
  3. provide support to the University, its faculty, and its students, in achieving the mission and goals of the University

Membership Dues 

Membership dues for applicants joining at the beginning of the Fall semester (currently $165 per annum) must be paid at the time of their orientation session. Membership dues for continuing members must be paid prior to, or on, the day of the spring luncheon (last day of the Spring semester). Dues for applicants joining at the beginning of the Spring semester (January) will be 50% of the annual dues, and must be paid at the time of their orientation session. Members who have not paid their membership dues by the appropriate deadline will be contacted once by e-mail to determine continued membership interest. If payment is not received promptly thereafter, the person's membership slot will be considered vacant.

Excused Absence 

Current members should notify the Membership (Co-)Director(s) if they cannot attend the academic program for more than six consecutive weeks. After that period of time, the Board may review membership status. Excused absence cannot be granted on an annual or other recurrent basis, unless the member renders exceptional service to ICL, such as membership in an ICL Committee or service on the Board.

No Refunds

Members given a temporary leave of absence or resigning during the academic year will not receive a refund of dues paid.

Emergency Membership 

The ICL Board is responsible for ensuring ICL is a viable academic organization. If, after a survey of our membership, no member volunteers for a critical ICL need, the Board will declare an emergency and seek to fill the need from qualified waiting list applicants.

Emeritus Membership

The ICL Board may confer Emeritus status on a member under the following conditions:

  1. Emeritus status is given to any member who turns 90 and has been a member for at least 10 years.
  2. The Board can grant Emeritus status to other members who have served in an extraordinary way (e.g., ICL Founders). 
  3. The final decision on Emeritus membership rests with the ICL Board.
  4. Emeritus members have all rights, privileges and responsibilities of active members, except that they are not required to pay membership dues.

Non-Participation 

A member, after one written warning by the Executive Director may be asked to resign if it is determined that the member is not regularly participating (see "Reminder of Requirements" above). Awareness of non-participation should be brought to the Board of Directors. Any decision regarding membership will be made by the Board on a case-by-case basis. If the Board confirms the member’s continued non-participation despite the written warning, the Executive Director will send a written notice of termination to the member.

Conduct Unbecoming 

A member judged by the Board to be acting in a manner not in keeping with the membership requirements, policies and procedures of ICL will be given one written warning by the Executive Director. Continued behavior in violation of ICL’s mission despite the warning will constitute grounds for termination of membership by the Board. In such a case, the Executive Director will send a written notice of termination to the member.

Etiquette for Question Time During ICL Classes

Although ICL members have periodically received instruction on question time etiquette, the influx of new members, and the recent departure from accepted policy by certain questioners, have prompted the ICL Board to determine that all ICL members, new and old, need a clear statement of current ICL policy with respect to question time during ICL classes. The following are principles that must be adhered to in order to allow all class members a fair chance to ask questions and to enable all of the audience to hear the questioner. These procedures are not new and have been drawn to the attention of the membership on several occasions. The Board considers these procedures to be requirements rather than guidelines.

  1. ICL encourages lively discussion in a manner that allows all members a fair opportunity to ask a question and no member to dominate the discussion.
  2. Questions or comments should be deferred to the end of each speaker's presentation, unless announced otherwise.
  3. Questioners need to raise a hand and be recognized by the moderator or speaker.
  4. Questioners must not proceed with their question or comment until they receive the pass-around microphone from the roving moderator or assistant.
  5. Questioners must not enter into a one-on-one dialogue with the speaker, or with any other audience member.
  6. Questioners may not include the second part of a two-part question, nor pose a second question, until other audience members have had a turn at asking questions, and until invited by the speaker or moderator.
  7. Questioners/commenters should not make partisan political statements.
  8. Guests or prospective members may not pose questions or make comments.
  9. Deviation from any of these procedures requires the specific consent of the moderator.

New Member Follow-up Session

Approximately six weeks after classes begin each semester, new members will be required to attend a "Question & Answer" session with the Membership (Co-)Director(s) to answer questions and clarify observations/communications made during the early weeks of their membership.

Membership Application

If, after reading the above, you would like to apply for membership, please fill out the MEMBERSHIP APPLICATION FORM.

In view of the fact that there is a waiting list, please do not apply for membership if you do not intend to come to most of the classroom sessions, as you would be taking up a place of another prospective member who would attend regularly.