2013-14 Meeting Summaries

November 4, 2013

This was an organizational meeting at which:

  • The history of the Council and its current charge and make-up were reviewed.
  • The mini-grant funding program was discussed.
  • Potential tasks and projects to be incorporated into a work plan for the year were suggested.
  • Working committees (Mini-Grants, Work Plan, and Assessment) were established.

December 2, 2013

A preliminary list of on campus diversity/social justice resources was presented and council members were asked to add to it. The list will be posted on the CDSJ website.

The Mini-Grants Committee reported on its discussions about the application and award process. They would like to retain most of the process that has been in place (two financial levels of awards (up to $500 and up to $1,000), online application and report forms, fixed application deadlines (with the ability to also accept proposals between deadlines to accommodate emerging issues/opportunities). There was discussion about the idea of grant advisors (from the Council, but possibly others as well) to assist applicants through the process (what information to include, budget accuracy, etc.) and who and what kind of proposals will be given priority (projects that will impact the university the most and those with the fewest sources of funding available to them). There was also some discussion about whether to set aside a portion of the available funds specifically to allow students to attend conferences, but no decision was made.

The Workplan Committee submitted a draft of a plan for the remainder of 2013-14 as well as some long-range goals. The draft will be submitted to President Thorsett for his feedback.

The meeting ended with a conversation about publicity and marketing, with an emphasis on making sure campus knows the Council’s purpose and the resources we can offer.

January 27, 2014

Allison Hobgood from the CLA Multicultural Affairs Committee joined the Council in a discussion about how MAC and CDSJ could work together to support faculty of color on campus. Of special concern is the additional amount of mentoring and informal advising faculty of color do that is not recognized when they are evaluated for tenure.


  • The website has been updated, including the addition of campus resources pages.
  • Karen planned to send a campus-wide email about the first Mini-Grants deadline (Feb. 7).
  • Our intern from the College Student Service Administration Program at OSU (Janet Jacquier) is contacting students about participating in focus groups about the campus climate around diversity and social justice. She will also speak with Mike Moon about the possibility of a climate survey.

February 24, 2014

Karen told the Council about her meeting with President Thorsett. The president had no issues with the Council Workplan and was supportive of all the tasks on it. Part of their discussion was about the issue of work done with students by faculty of color that is not recognized when tenure is considered. He mentioned the University of California system model that may provide some ideas the Council could consider suggesting for Willamette. He reiterated that issues of tenure are the sole purview of the faculty.

The Mini-Grants Committee reported that they funded two proposals in this cycle and that the Council consultant suggestion in the application has been helpful. Information about approved grants will be added to the website.


  • Karen will alert faculty to a workshop for the Northwest Five College Consortium funded by the Carnegie Foundation. Michael Marks has sent information to faculty about a call for proposals for a conference at UPS in September.
  • A couple of Diversity Advisor training sessions are scheduled soon; one for Student Affairs staff and the other for CLA faculty.
  • Janet Jacquier is still soliciting names for a climate survey (instead of focus groups). The survey will be by invitation rather than campus-wide.
  • There will be a faculty discussion about inclusiveness in the classroom and micro-aggressions. Students are preparing a micro-aggressions project (funded by a Mini-Grant). They plan to display individual stories in a gallery setting so people can go through the gallery and reflect on the various stories.
  • As part of our marketing strategy the idea of CDSJ office hours was discussed. This might be a way to mentor students and get groups talking to each other. It would need to be in a central location, but where there’s the ability to close a door.
  • Karen distributed “business” cards with information about the Bias Incident Assessment System (BIAS). The Council needs to discuss our role in this system.

March 31, 2014

The Mini-Grants Committee reported that five grants were approved in the latest round and a sixth received tentative approval (since it will take place in the next fiscal year).

The Student Affairs Diversity Advisor Training was cancelled since the division only anticipates two searches and has enough trained advisors to work with them. A session for CLA faculty is scheduled in April. Linda Flamenco would like to determine if this concept can be expanded to all university searches.

The discussion of office hours and marketing continued, including questions of paid advertising and/or articles in The Collegian and how to connect with the graduate schools.

There was more conversation about supporting faculty of color, specifically ways CDSJ could work with MAC, Faculty Council, students, and Human Resources.

April 28, 2014

The Mini-Grants Committee reported on new awards and feedback from project managers of completed projects and a few logistical issues were discussed. Several funding requests that didn’t fit as Mini-Grants were approved since funds were available.

A Town Hall discussion about hiring and retention of faculty of color will be held as the final Convocation of the semester. President Thorsett has asked that suggestions regarding supporting/retaining faculty of color be sent to the CLA Multicultural Affairs Committee.

In response to some troubling signs on campus over the week prior to the meeting, there was a discussion about class assignments that involve signage. – Does it defeat the impact of posting if people realize it is part of a class assignment? How do such signs impact others (emotional trauma, causing extra work for staff, etc.)?

The Council expressed its gratitude for the service of members who are leaving the Council (Kelley Villa and Steve Rhine) and discussed identifying new members.