Accounting Office

Accounting Office

Willamette University’s Accounting Department assists other WU departments in making payments to vendors and reimbursing employees.

Students requiring information on their student accounts (payments, holds, etc.) should contact Student Accounts at 503-375-5308 or

Accounts Payable responsibilities include:


All reimbursement requests must be approved by the proper budget authority. If the person to be reimbursed is the budget approver, then the immediate supervisor should approve the request. Original receipts are required for all expenses submitted for reimbursement. The receipt must indicate that payment was made in full.

 To get reimbursed, please fill out the Expense Reimbursement Request found under Campus Use Forms.

Documentary evidence will be considered adequate if it shows the amount, date, place and essential character of the expense.

Canceled checks by itself does not prove a business expense without other evidence to show that it was for a business purpose.

Direct Deposit service for reimbursements is now available, to sign up click here or visit the Direct Deposit webpage for more information. Also, we encourage employees  who have large volume of reimbursement requests to use P-Card.

  • Mileage reimbursement: $0.50 per mile
  • Petty cash reimbursement limit: $100
  • Disbursement Schedule (Cut off time for all payment type is Monday, 5pm)
    • Direct Deposit - every Friday
    • Paper Check - every Friday
Office Location
Accounts Payable Office

Willamette University

900 State Street

Salem, Oregon 97301

(503) 370-6104 voice

(503) 370-6633 fax


Mon - Fr:

8 a.m.-5 p.m.