Facilities Management

Willamette University Energy Policy

Policy

The University will strive to efficiently manage and reduce the consumption of energy whenever possible through the active efforts of the staff, faculty and students. This policy identifies energy efficiency and conservation as a significant issue for the entire campus community and outlines steps to reach the energy goals of the University. This is a policy that will be consistent with providing an optimal learning, teaching, and working environment.

Scope

  • All campus building and utilities will be covered by this policy.
  • The University's Energy Policy will be managed by the Facilities Management Team who will identify and manage compliance.
  • New construction and renovations to campus facilities, whether major or minor will adhere to standards for energy efficient equipment and design.
  • Building automation and lighting controls will be employed where feasible to provide optimum control of energy consumption.
  • Preventive maintenance procedures will be implemented to obtain optimal energy efficient operation of equipment.
  • All new construction and renovations should include utility metering.
  • The University will explore methods to fund energy efficiency and conservation projects which can be structured to pay for themselves.
  • The University will make efforts to direct energy conservation savings, rebates, and incentives to fund additional energy conservation measures.
  • The University will continue to raise campus energy awareness.
  • The University will make every effort to fund and purchase renewable energy and "Green Tag" credits through energy savings whenever possible.
  • The University should buy a percentage of its power from environmentally clean sources as defined by emission profiles, i.e. carbon dioxide, sulfur dioxide, and nitrogen oxide per Kwh.
  • Water consumption although not specifically addressed here, will be governed by the same principals of efficiency.

Expectations

  • The campus community will embrace the importance of this energy policy and the need for energy conservation.
  • Occupants of the campus facilities will be encouraged to support energy conservation efforts.
  • Campus building occupants are expected to turn off lights, computers, printers, copiers, etc., during unoccupied hours, weekends, and holidays.
  • The campus community will accept temperature guidelines for heating, cooling, and lighting of classrooms, offices, and general use areas.
  • The University's Sustainability Council will be requested to adopt this policy and play an active role in educating the campus community about the need for energy conservation and efficiency efforts.
  • The University should develop a carbon dioxide emission reduction plan and measure annual progress.
  • Energy efficient products should be purchased whenever possible. U.S. EPA Energy Star products should be adopted as the standard.
  • The University should adopt a goal of reducing energy consumption 15% by the year 2010.

Guidelines/Procedures

Heating
  • Heating set points will be 68 - 70 degrees during occupied hours. This is accomplished using the campus Energy Management System (EMS) and setting local thermostats and locking them.
  • During unoccupied times, weekends and holidays the EMS is programmed to lower the temperature setback to 60 - 65 degrees depending on the building.
  • Residence hall heating systems are on 24/7 during the heating season.
  • Generally the heating season starts around Oct. 1st and runs to May 15th depending on the weather.
  • Heating for academic purposes will be provided on weekends and off hours as needed. The EMS is scheduled weekly on Monday using the campus scheduling program database.
  • The heating temperature will be set back to 60 degrees during winter break in the residence halls and selected academic buildings in order to save energy. This is accomplished using the campus EMS.
  • Portable heaters are not energy efficient and can pose a safety risk if tipped. Therefore they are not allowed unless special circumstances dictate. Facilities should be notified if a comfortable temperature cannot be maintained in a room or office, so the problem can be addressed.
Cooling
  • Cooling set points will be 74 -75 degrees during occupied hours. This is accomplished using the campus EMS and setting local thermostats and locking them.
  • During unoccupied times, weekends and holidays the EMS is programmed to allow the temperature to rise to 80 - 82 degrees depending on the building.
  • Reheat coils will be bypassed whenever feasible during the cooling season to avoid the excessive energy use associated with reheating mechanically cooled air.
  • Generally the cooling season begins in May and runs to October depending on the weather.
  • Cooling for academic purposes or conferences will be provided on weekends and off hours as needed. The campus EMS is scheduled every Monday using the campus scheduling program database.
  • Portable coolers and "window shakers" are not allowed unless special circumstances dictate. Facilities should be notified if a room or office temperature cannot be maintained so the problem can be addressed.
Lighting
  • Lighting levels recommended by the Illuminating Engineering Society Lighting Handbook should be used as a guideline for appropriate and efficient lighting levels. These levels are:
  • Classrooms - 40 foot-candles (fc)
  • Offices & conference rooms - 30 fc
  • Reception areas & lounges - 20 fc
  • Corridors - 10 fc
  • Kitchens - 50 fc
  • Cafeterias - 20 fc
  • General and other areas - 20 fc
  • Lighting controls should be included in all new and retrofit construction projects.
  • Occupants should contact Facilities for special lighting assessment needs.
  • Campus incandescent fixtures will continue to be retrofitted to CFL's.
  • Occupancy sensors will be installed where feasible in all new, renovation, and retrofit projects.
  • Athletic field lights should only be operated when needed.
Computers and office equipment.
  • Computers, monitors, printers, copiers, and other electronic equipment should be turned off during all unoccupied hours.
  • Computers should be set to energy saving mode during occupied hours.
  • Computer labs should have only those computers and equipment being used turned on, all others should be turned off.
  • Office equipment should be Energy Star rated. This logo, part of an U.S. EPA program ensures that the energy consumption of a machine is reduced when not in use.