Human Resources


Congratulations on your new position! Below is information to assist you in joining our Willamette community.

Once your department has notified us of your appointment, you will be receiving a offer letter and a new hire packet.

New Hire Paperwork

These forms will be included in your new hire packet:

  • Background Check
  • W-4
  • I-9
  • Employee Information Form
  • Checklist for your first days at Willamette
  • Willamette University Campus Map
  • Direct Deposit Form
  • Payroll Calendar
  • Fusser's Guide Information
  • Confidentiality and Information Security Agreement
  • Workplace Safety Information and Forms
  • Acknowledgement of Staff (Non-Faculty) Policy & Procedure Manuals
  • Mandatory Reporting
  • Child Abuse Reporting Policy
  • Memorandum Harassment Policy and Procedures

Willamette ID Card

Upon Human Resources’ receipt of your approved appointment form, you may obtain an Willamette ID Card from Campus Safety, located between Doney and Lausanne Halls, at the north end of the courtyard.

Parking Pass

Once you have been issued an employee ID, you may then obtain a parking pass.

E-mail Account

Once you have been issued an Employee ID, it is recommended that you obtain an e-mail account. 

Required Training

All Willamette University faculty, staff, and student employees are required to complete the following training programs within the first 60 days of hire, and annually thereafter.

Attend New Employee Orientation

Orientations are held every month in the HR Training Room, Executive Building. Please register to attend this very informative session.  Topics that will be covered include: 

  • Introduction to Human Resources (HR) services
  • History and Culture of Willamette University
  • HR Benefits Orientation
  • Willamette Integrated Technology Services (WITS) Orientation
  • Staying Safe on Campus-Campus Safety
  • Sexual Misconduct Policy and Protocol
  • Key Policy Review
  • Required Employee Training

Benefits Information

You have a valuable benefits package. For the average benefits eligible Willamette employee, the University benefits package adds about 33% to your base salary.

These comprehensive benefits are designed to enhance your wellness and your future. Opportunities await and you want to make informed decisions. The decisions you make—some of which happen during a short window of time—will impact your health, financial security, and your take home pay. Choices you make in the next 30 days can provide peace of mind on many levels and cost savings for the near and long term.

When can you sign up for benefits?

You and your eligible dependents can sign up for benefits during the first 30 days of your employment. Don’t miss your first opportunity to enroll in benefits. Otherwise, you will need to wait until you have a qualifying life event (QLE) or during the next Open Enrollment period in the spring.

Please register for a Benefits Orientation where you will be able to learn more about our benefits and ask questions prior to making a decision of which plan best fits your needs.

When is my coverage effective?

The effective date of your benefits package is the first day of the month following your date of hire. For example, if your start date was April 7th, your benefits would begin on May 1st.

Did you move here from out of state?

Willamette offers a very generous moving expense reimbursement allowance for our employees that relocate to Oregon as a result of a national search. We offer preferred movers (below) with whom there are pricing agreements.  We strongly recommend soliciting at least two quotes to get the best pricing for your move. Please contact us ( with questions regarding the benefit or your eligibility.

Local Information:

Child Care Resources and Referrals:

Schools K - 12 Resources and Information: