Loans and Student Accounts

Waller Hall
Willamette University
900 State Street
Salem, Oregon 97301

503-375-5308 voice

student-accounts
@willamette.edu

Loans and Student Accounts

Willamette University is committed to focusing its financial resources on providing a quality academic program. We strive to provide a low student-to-faculty ratio and strong compensation packages that allow us to recruit and retain an excellent faculty. We encourage innovation and quality in all our academic programs. Tuition and fees provide the primary source of revenue for the University, but a large endowment and generous giving from our alumni help to offset the overall cost of tuition.

Tuition and Fees

Health Insurance: $475–$720

Health insurance coverage is a two tier rate based on age at the beginning of the school year. This coverage is mandatory. Students can be exempt from health insurance charges by completing a waiver with the Business Office within 10 days of the start of the Fall semester. The health insurance is offered for students not already covered by an existing policy. For further information about health insurance please contact the Student Insurance Office at 503-370-6972.

Application Fee

A nonrefundable $50 application fee is required only if students apply for admission by submitting the Common Application through standard postal mail. There is no fee for applications submitted online.

Advance Deposit: $350

A nonrefundable advance deposit submitted by students who have been accepted is due by May 1, which is National Candidate Reply Date. This guarantees an entering student a position in the incoming class, and on housing and registration rosters. This deposit is credited toward the student’s first-semester tuition bill.

Payments

Payment Information

Tuition fees and charges for room and board are to be paid in full by the start of each semester and are payable to the Business Office. If a student fails to complete fee payment through the Business Office by 4 p.m. of the due date designated, a $50 late fee will be assessed and interest with accrue at 12 percent APR (Annual Percentage Rate). If payment is still not received within 30 days of the semester start date, the student may be disenrolled for nonpayment of fees and his/her housing contract may be cancelled.

E-Bills

E-Bills are online student billing statements that display the same information as the traditional paper billing statements. Items displayed include charges for tuition, fees, and housing, credits and payments. The student and authorized sponsor will be notified each time a current invoice is available. The student or the authorized sponsor will then be able to make a payment online through a checking account (EFT) or credit card, or by sending a check directly to Willamette University.

How do I access my E-Bill?

Both you and your authorized sponsor(s) will receive email notification that your current invoice is available. You can either use the link provided in the email or select a link below:

• Student access
• Authorized Sponsor access

How do I authorize sponsors to have access?

Only students can authorize a sponsor. Perform the following steps to authorize a sponsor:

1. From the QuikPay screen, click "Authorize Payer".
2. You will need to have the following information on hand to input into the subsequent form that appears:
   • Your Sponsor's Name
   • Their Login Name
   • Their Initial Password (they can change it later)
3. When complete, click the "Add" button.

More information on setting up a sponsor is also available on the QuikPay website.

How is my authorized sponsor notified?

The student must notify the sponsor of the login name and initial password.

The sponsor will also receive an email with a link to QuikPay. The sponsor will then be able to login with their login name and password. (A prompt will require the sponsor to create a new password.) The current statement will then be displayed.

How do I make an online payment?

Select the "Make Payment" icon and then select either the option of electronic checking or "Credit Card Payment". (Please note the Credit Card option will incur an additional 2.75% charge from the credit card service provider.) You may also send a paper check with the student ID written on it to:

Students Accounts Office
Willamette University
900 State St.
Salem, Oregon 97301

Is my online payment secure?

Mutual authentication called SSL protocol provides a secure communications on the internet, similar to other forms of online e-commerce. This protocol is designed to prevent eavesdropping, tampering and message forgery. SSL is used by most financial institutions. QuikPay also uses sophisticated encrypted technology for the storage of data.

How do I print an invoice?

You can print a statement by clicking on the "Adobe Acrobat" icon. A statement which you can print or email will then be displayed.

The 10-Month Payment Plan

This plan offers parents a program through which educational expenses for the year can be spread out over a 10- or 8-month payment plan. The monthly payment plan option is administered by Tuition Management Systems and has a $75 application fee for the year. Under this plan, you estimate the amount of net expenses for the year and compose an annual budget amount; divide that amount by 10 or 8 to determine your monthly payment. Payments begin July 15 and end April 15. For more information, contact Tuition Management Systems at (800) 356-8329 or through their website at http://www.afford.com/.

Withdrawals

Students are admitted to Willamette University with the understanding that they will remain until the end of the semester unless unforeseen circumstances necessitate their withdrawal. Students who are suspended or expelled from the University forfeit all refunds of tuition and fees.

In compliance with the Higher Education Amendments of 1998 (Section 668.22). Willamette University's refund policy is as follows:

1. A student's withdrawal date is the date the student began the institution's withdrawal process or officially notified the institution of intent to withdraw; or the midpoint of the period for a student who leaves without notifying the institution.
2. Refunds for tuition for full withdrawals will be prorated, per day, based on the academic calendar up to the 60% point in the semester. If a student drops below full-time (3.0 credits) but remains enrolled, after the 10th day of class (the Add/Drop Period), they will not have their tuition charge adjusted but will be billed as a full-time student for the semester.
3. Withdrawing students are responsible for applicable room and meal plan charges through the date they checked out of their campus housing with Residential Services.
4. Students withdrawing for medical reasons may petition for a Medical Withdrawal. In the case of an approved Medical Withdrawal, the student refund is the same as a student who withdraws from the University. However, the student's transcript will indicate a withdrawal for medical reasons. The Application for Medical Withdrawal may be obtained from the Registrar's Office.
5. Health insurance charges and student body fees will not be refunded to withdrawing students.
6. In the case of a student's death during a term, a full tuition refund will be granted to the student's estate.

Students, who withdraw and have received financial aid, will receive their refund after the required portion of their financial aid is returned to the aiding programs. The required portion of financial aid that is returned to the aiding programs is calculated as follows:

• Title IV aid and all other aid is earned in a prorated manner on a per day basis based on the academic calendar up to the 60% point in the semester. After the 60% point, no refunds are granted for tuition.
• Recalculation of financial aid is based on the percent of earned aid using the following federal formula: Percent Earned = Number of days completed up to the withdrawal date divided by total days in the semester
• Federal financial aid is returned to the federal government based on the percent of unearned aid using the following formula: Aid to be returned = (Percent earned × the amount aid that was eligible to be disbursed) – aid that was actually disbursed.
• When financial aid is returned, the student may owe a balance to the University. The student should contact the Loans and Student Accounts Office to make arrangements to pay the balance.

Questions regarding this refund policy should be directed to the Loans and Student Accounts Office located on the first floor of Waller Hall.