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Publicity Policy

Below are some policies for posting publicity on campus. If a student or student organization wishes to go beyond posting flyers, posters, and/or table tents, they must consult a member of the Student Activities staff on the 2nd floor of the University Center for more information and approval (see the back of this flyer for more details). Additionally, you may drop off 5 flyers (no larger than 11" x 17") at the UC Information Desk for posting in the following places: Goudy Commons, UC, TIUA, and Library Boards.

Academic Buildings

To post publicity in these buildings, the department secretaries in each building must grant approval.

Bistro and Willamette Store

Contact the managers individually about their posting policies.

CAT Cavern and Goudy Commons

Table Tents

Due to abuse of the tables and the table ad holders students no longer have the option to use table ads/table tents as a form of advertisement. Students interested in voicing their concern with this change should visit the Office of Student Activities on the 2nd floor of the UC or call 503-370-6843.

Flyers/Posters
• Only one copy per event may be posted on the designated bulletin board in Goudy Commons.

Grounds

Upon approval, outside publicity is permitted as long as nothing is attached to the foliage or outside of a building. The placement of stakes in the ground must be approved ahead of time so as not to damage underground systems or interfere with lawn-mowing service. Chalking is permitted on sidewalks only.

Library Boards

Space permitting, The Office of Student Activities will post flyers and posters. Drop off copies at the UC Information Desk.

The Mail Center

Only registered organizations can stuff mailboxes. A form is required to assure materials are mailed to the appropriate people. This form is available at the Mail Center or Student Activities.

Residence Halls

All publicity, with the exception of posting during ASWU elections, must be approved by the Office of Residence Life. For publicity such as posters and flyers (no larger than 11" X 17"), either 18 (one copy in each building) or 33 (one copy for each floor) will be accepted. For more information on this policy, refer to the Student Handbook page 36 (2005-2006 edition).

Sandwich Boards

Portable sandwich boards are available for checking out in the Office of Student Activities on a first-come, first-serve basis. (They can be reserved early.) Additional portable barriers are available from the Grounds Department by contacting ext. 6143.

University Center

Flyers
Flyers may be posted on designated bulletin boards on the 1st and 2nd floors. Flyers can also be posted on the glass doors as long as they do not obstruct vision and are only posted on the side panes.

Inside Banners
• Banner may be hung inside the UC on the lines on the first floor.
• Space is limited so sign-up to reserve a space on the lines at the UC Information Desk.
• Banner paper is available in the Office of Student Activities for registered student organizations.
• Please use a 78" long piece of banner paper, folded in half for a double-sided banner.
• Texas Markers available to check out at the UC Info. Desk
• Banner will remain on the line for the reserved time or until the event passes, whichever comes first.
Outside Banners
• Banners may be hung outside the 2nd floor on the UC railing.
• You do not need to be a registered student organization to hang banners outside on the railings.
• Banner paper is available in the Office of Student Activities for registered student organizations.
• The banners must be tied to the metal railings. String is available from the Office of Student Activities. Please do not use tape.

Additional Publicity

Every effort will be made to accommodate special requests, as long as the following principles are followed:

• A meeting with a staff member from the Office of Student Activities must be arranged to discuss the actual publicity as well as any concerns prior to posting the material
• Publicity that contains obscene language or references to alcoholic beverages or illegal substances will not be approved
• Publicity may not be anonymous; the name of the sponsoring individual or group must be displayed as well as contact information such as an email address or phone number
• A cleaning charge will be assessed if materials are not removed 24 hours after the event (e.g., painting windows, sidewalk chalking, helium balloons, etc.)

Failure to comply with these policies will result in the immediate removal of the publicity item.