University Policies

Scheduling Policy

Philosophical Statement

Willamette University‟s facilities and grounds are primarily designed and reserved for supporting the educational mission of the institution. Secondarily, Willamette space is used to facilitate related activities of significant interest to the University. The facilities and grounds also may be made available to other users for approved purposes (most often activities that are related to Willamette‟s mission) if space is available after meeting all other needs.

These policy guidelines are intended to reflect Willamette University‟s general practices in scheduling the use of facilities and grounds, and to provide a basis for people‟s expectations in scheduling the use of campus space. Though the institution commits itself to handling requests for space use in a manner that is not arbitrary, capricious, or in violation of the University‟s nondiscrimination policy, Willamette expressly reserves the right to deny the use of space at any time.

Procedures

In order to reserve space on campus, individuals or groups should first fill out a Willamette University Scheduling Request Form found on the web (http://www.willamette.edu/dept/scheduling/form/), or contact the Office of Scheduling Events and Conferences at 503-375-5442 to determine space availability. The Office of Scheduling Events and Conferences is responsible for scheduling most spaces on campus. Several additional facilities are available through other facility schedulers and requests for use of these facilities will be coordinated through the Office of Scheduling Events and Conferences. All reservations in any University facility will be considered tentative until confirmed by the Office of Scheduling Events and Conferences.


For further information on scheduling facilities, please refer to the Scheduling Policy on the Web, or contact the Office of Scheduling Events and Conferences.