Scheduling, Events and Conferences: Event Request Form

Scheduling, Events and Conferences

Executive Building
Willamette University
900 State Street
Salem, Oregon 97301

503-375-5442 voice

503-370-6799 fax

Event Request Form: Alcohol Request

The University serves alcohol through an exclusive third party vending contract. Alcohol use or consumption is not acceptable as the main focus of an event. No student body fees (i.e. ASWU, HHR, Club Dues, etc.) can be used to purchase or contract for alcohol at an event. Alcohol must be served by a third party vendor. You should contact Bon Appetit no later than two weeks prior to your event to arrange alcohol service.

Please review the University Alcohol Policy for approved locations. By submitting this registration form, the individuals and organization representative agree to hold the event in compliance with all applicable laws and University guidelines, including the University Alcohol Policy.

Requesting Individual
Contact Email
Event Title
Date(s) of Event
Time(s) of Event
Event Location
Number Attending
Sponsoring Organization or Department
Contact person(s) on-site during the event that will respond to questions and concerns
Will food items be prominently displayed and available for the length of the scheduled event?	Yes No
Have you contacted Campus Safety (503-370-6911)?	Yes No
Will attendees be arriving at the same time?	Yes No
Alcohol guidelines require that alcohol/availabilty is not mentioned or implied in publicity for the event. Are you willing to abide by this regulation?	Yes No
Are those attending, affiliated as Willamette faculty, staff or students, aware that they may need to produce a Willamette ID to verify their status?	Yes No
Entrances and exits of facilities where alcohol is being served must be monitored. Have you made arrangements for monitoring the entrance and egress from the facility?	Yes No
Please explain.
Will there be minors present?	Yes No
What mechanism will you use to verify at the point of entry or service, that participants are invited guests of Willamette University and legally able to consume alcohol (tickets, name tags, guest lists, etc.)?
What type of alcoholic beverages are you requesting to serve?	Beer/Ale Wine Both
The direct or indirect sale of alcohol through the vendor may be considered on a case by case basis, but is generally discouraged. Are you requesting that alcohol be directly or indirectly sold at the event?	Yes No
Will you or Bon Appetit be providing appealing non-alcoholic beverages displayed in equal prominence with the alcoholic beverages?	Sponsoring group Bon Appetit
Please describe the non-alcoholic beverages that will be available.
Please list the Willamette University Account numbers that damage or stewardship billings may be charged to.