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Group Travel Request

A Travel Request Form is required for all University-funded travel.

After submission, a copy of the form will be displayed along with a confirmation message. You will also receive a copy of the form via email. After the request is submitted, you will be contacted by a Travel Center agent within one business day.

Before submitting group reservations, please contact the Travel Center at travel@willamette.edu or (503) 370-6388 for specific instructions.

Denotes a required field.

Approval Information

Date:
/ /
Budget Officer Notifed?
Yes
No
Group Name:
Number of Travelers:
Purpose of Travel:
Account Number:

Contact Information

Please provide contact information for the trip coordinator or travel arranger.

First Name:
Last Name:
Campus Phone:
( )   -
Home Phone:
( )   -
Email:

Flight Information

Flight Type:
Roundtrip
One-Way
Multiple Destinations?
Yes
No
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:

Multiple Destinations

Please complete this section only if you have multiple destinations.

Flight Type:
Roundtrip
One-Way
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:
Flight Type:
Roundtrip
One-Way
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:
Flight Type:
Roundtrip
One-Way
Depart From:
Arrive At:
Depart Date:
/ /
Return Date:
/ /
Depart Time:
Return Time:
Other Flight Information:

Hotel Reservations

If you are not placing a hotel reservation, please skip this section.

Check-In Date:
/ /
Check-Out Date:
/ /
Check-In Time:
Check-Out Time:
Location:
Conference Room?
Yes
No
Number of Rooms:
Type:

 
Number of Coach Rooms:
Type:

 

Car Rental Reservations

If you are not placing a car rental reservation, please skip this section.

Pick-Up Location:
Drop-Off Location:
Pick-Up Date:
/ /
Drop-Off Date:
/ /
Pick-Up Time:
Drop-Off Time:
Vehicle Type:
Please note: 15- and 12-passenger vans are not available in most cities. If this is your preference, we will make every effort to obtain a reservation for you.

Additional Information

If you have any other comments or questions, please note them below.

Comments:

Passenger Names

Please include all travelers' legal names. Please see below if you have more than 30 passengers.

Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:
Passenger Name:

Large Group Name Form

If you have more than 30 travelers, please cut and paste your roster below.

Passenger Names:

Please Note

  • Air reservations are time sensitive and fares are subject to change. Your fare is subject to change until ticketing. Even if you have received a quote from the Travel Center, the fare may change unless ticketed.
  • Airfares are non-refundable and restrictions apply.
  • It is your responsibility to check to see if you have a paper ticket or an electronic ticket. Please have all documents with you when you leave for the airport.
  • The next screen will display the completed form for printing. You will also receive a copy via email.
 
    
 
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Last updated: 12/19/2005 1:29 PM