Finance & Accounting Policies and Procedures

  • Contract Approval

    This document outlines contract authority procedures for amounts greater than $10,000 or that commit the University for a period greater than one year.

  • Credit Card Processing Guidelines

    This document was established to ensure that cardholder data is properly protected & secure in compliance with the standards set forth by the Payment Card Industry Data Security Standard (PCI-DSS).

  • Delegation of Signature Authority Policy

    This policy establishes a process for the delegation of signature authority for contracts, agreements, financial transactions, and any other legal relationship that obligates Willamette University.

  • Gifts, Awards and Prizes from University Funds Policy

    This policy discusses the limitations placed on expressions of sympathy, employee recognition and gifts, awards and prizes to employees, and development gifts.

  • International ACH Transaction Rules

    Under US Law, Willamette University, as originator of ACH payments is required to screen all ACH payments to ascertain if the funds associated with the payment are being remitted (or being received from) any party subject to Office of Foreign Assets Control (OFAC) sanctions.

  • Petty Cash Fund

    This document provides guidelines for the appropriate establishment, use, and accountability of petty cash funds.

  • Purchasing Card Program

    This document outlines the policies and procedures of the purchasing card program.

  • Purchasing Policy and Procedures

    This policy is set forth as a summary of university purchasing procedures & guidelines.

  • Red Flag Program

    This program was established in compliance of the Fair and Accurate Credit Transactions Act (FACTA) of 2003.

  • Travel Guidelines & Expense Reimbursement

    This document is intended to facilitate standard travel practices, and to provide instruction on how to make travel arrangements, document travel and business related expenses, and request reimbursement while traveling on University business.