March 8, 2007 Meeting Minutes

March 8, 2007
10:06 AM – 11:15 AM
UC, Autzen Room


Cindy Anderson, Frank Bates, Sandy Booth, Dan Craig, Karen Cristobal, Holli Davenport, Debbie Epperly, Janet Jobes, Ramona Murtha,.
Quorum was present.

President Cindy Anderson called the meeting to order at 10:03 a.m.


The motion to approve the January minutes as presented was seconded; the motion passed 6-0.

Treasurer Report

Sandy Booth reported the January ending balance as $4,179.79. The Classified Council had a discussion on what to do with the extra money available in the account. The following motion was made: Janet Jobes motioned that we increase the decoration money to $125.00 per month. Seconded by Karen Cristobal. Passed. Ramona motioned that we increase the December luncheon to $200.00 and $150.00 for the night shift. Motion passed.

Scholarship fund has $1,807.00.


Scholarship – Cindy Anderson shared the announcement flyer that all employees received regarding the Classified Employees Scholarship Fund, which came from university relations. The money raised from the cookbook will be used to help fund the scholarship along with donations from classified employees. The Classified Council would like to have the scholarship endowed, which means we need to raise $51,000.00. The Council had Patty Hoban from Financial Aid come to our meeting to answer questions regarding procedures and to make sure we were working in the right direction regarding the scholarship.

The scholarship fund will be awarded this spring to two recipients at $500.00 each to be used for books or housing. Ramona Murtha motioned that the scholarship be open to include students from all schools, seconded and passed. For this year only the Classified Council will solicit nominations from Classified Employees. After the first year, the scholarship process will be to announce the scholarship to students, have the students fill out an application and submit to the Council, along with a Willamette University recommendation from one employee outlining why the student should receive the scholarship.

Procedure Manual – Ramona Murtha
The procedure manual will be Xeroxed and one copy will be distributed to each officer and representative.

By Law Committee – Ramona Murtha

Baby Changing Stations
Will be installed on the 1st floor of the UC before graduation.

Cookbook Report – Karen Cristobal

A call for recipes will go out next week. The cookbook committee discussed ways to make the cookbook both informative and historical by including pictures of Willamette into the cookbook. The committee is very excited about the outcome of this new cookbook.

New Business

Replacement of Secretary/Treasurer - Vice President Dan Craig will collect nominations for both the Vice President position and the Secretary/Treasurer position. The Vice President will be a one-year term then that person will become President of Classified Council their second year. The new secretary/treasurer will be elected to a two-year term.

Luncheon Coordinator Report – Holli Davenport
No report.

Safety Committee Report – Ramona Murtha

Building safety check walks are taking place on campus.

Fringe benefits committee Report – no report

Campus Master Planning Committee – Holli Davenport reported that the campus master plan would be redone.

Announcements – Holli Davenport announced the food drive committee has set out 15 containers and that the food drive goes until April 4th.

Adjourned at 11:24.
Sandy Booth