January 14, 2008 Special Budget Meeting

Special Budget Meeting

UC - Harrison
January 14, 2008
10:00 a.m.

In Attendance:

Dan Craig, President; Reyna Meyers, Vice President; Karen Cristobal, Secretary/Treasurer; Craig Wheeler, Area 2; Leslie Berning-Wright, alternate - Area 3; Jim Moyer, Area 7; Liesa Kister, Area 4; Leslie Whitaker, alternate, Area 4; Tori Ruiz, Area 1; MaryAnn Zelinski, Area 3; Debi Mosman, Area 5; Frank Bates, Area 6.

President Dan Craig called the meeting to order at 10:05 a.m.

Council budget - 2007-08, Karen Cristobal

Current Budget balance: $6818.69

December Luncheon Breakdown:

luncheon receipts (both day time and evening events)

+$843.00 prize receipts

<-$ 466.47>
decorations/prizes (both day time and evening events)

Bon Appetit costs (both day time and evening events)

843.00 fundraiser distribution

$843.00 went to five families this year. It was a generous amount to distribute - excellent job Willamette!

FY 06/07 ending Council Budget: $3400. Half of this was earmarked to be deposited in the scholarship fund. However, these funds were not transferred at the end of last FY, so it will be transferred at this time.

Scholarship Fund Report: Karen Cristobal

Scholarship fund balance: $1733.87.

Currently, several employees are taking advantage of the payroll deduction option, so we have a regular incoming monthly deposit of $85.00.

There was discussion about the current year’s scholarship award, in terms of what fund the $500 scholarship award would be withdrawn from. After discussion, and a vote, it was unanimously agreed that the $500 will be taken from the current council general operating budget, rather than the scholarship fund. Since the goal is to have the scholarship endowed eventually (upon reaching the $51,000 amount), we will leave the scholarship fund in tact, with no withdrawals to continue building toward this end.

In addition, the need to have additional sources of income to help raise the monies needed in the scholarship fund was discussed. This will continue to be a discussion item and brainstorming on this will continue as we form ideas and plans to increase this fund.

There was discussion about when to shift proceeds from cookbook sales to the Scholarship Fund. A vote on this was postponed until the February Council Meeting.

Cookbook report – Karen Cristobal

The cookbook account was set up specifically to take cookbook related expenses from, and for all sales of the book to go into. It was understood that initially it would be in the red because we would have costs before we began to sell the books. Here is where it stands:

Printing expenses:-$5959.22

Receipts from sales so far: $1415.00

Current balance of this fund: <-$4544.22>

There was discussion around the option of moving funds from current council account to cookbook account to zero out the cookbook account. This discussion was postponed until nearer end of fiscal year.

There was discussion about what venues will be used for selling the cookbooks. There are plans to have a table at campus events, including sporting events. In addition, there will be efforts to get the book into local bookstores and boutiques. The cookbook committee will be meeting soon about getting this book into stores as well as other ideas for selling the cookbook.


Ideas were brainstormed about how to improve organization with the luncheons. Debi Mosman suggested that a reminder of budget allocations and luncheon responsibilities be given to all classified members in the responsible area about a month before the luncheon. No decisions were made.

Meeting was adjourned at 11:35 a.m.