2017-2018 Housing Selection for Returning Students

We have enjoyed having you on campus this year and encourage you to think about your housing plans for next year. Please read the following information and contact your RA, Area Coordinator or the Housing office if you have questions.

Residential Program Highlights for 2017-2018

  • Lee and York will be renovated this summer.
  • A 1st Year Community is being created in Eastside. All 1st Year students will live in the Matthews and Baxter Complexes with intentional programming for new students.
  • A Sophomore Community is being created in Westside and Cornerstone with intentional programming for 2nd Year students. However, Sophomores are eligible to live in Kaneko, as well.
  • Juniors and Seniors are eligible to live in Westside, Cornerstone and Kaneko.
  • The housing selection process for returning students has changed. Rising Seniors currently living in campus apartments may choose to keep their apartment for 2017-2018. All other assignments will be made through a class lottery. See sign-up instructions below.

Priority

The priority order for housing selection is on campus rising seniors, abroad/off campus rising seniors, on campus rising juniors, abroad/off campus rising juniors, on campus rising sophomores and American Studies Program students. All returning CLA students are assigned a randomly generated lottery number for use in the housing selection process.

Timeline for Housing Selection, 2017-2018

Late March Information meetings held for residents; email communications to all CLA students; posters in halls.
April 3  - April 21 Residency Requirement Waiver Committee applications accepted from students with less than 4 semesters of on campus residency at the end of spring semester who are applying to live off campus. Applications are due April 21st. Students will be notified of the committee's decision in late May.
April 3 - April 11
Housing forms available online and at the Housing office for 2017-2018 room/apartment assignments.
April 5-6 Rising Seniors currently in campus apartments may keep their apartment for 2017-2018 by coming to the Housing office to sign their lease (2nd floor UC).
April 3 - April 7 Greek sign-up for chapters with designated University housing.
April 10 Junior/Senior Lottery: 6:00-8:00 pm, Alumni Lounge.
April 11 Sophomore/ASP Lottery: 6:00-10:00 pm, Montag Den.
May 5
Juniors and Seniors: Deadline to notify the Housing office in writing that you are cancelling your contract/lease for 2017-2018 to move off campus is 11:59 p.m.  Cancellations to move off campus after this date carry a non-negotiable forfeit fee ($900 for contracts; $1,100 for leases).

Residency Requirement

All first and second year students, regardless of whether they are applying for a waiver, need to participate in the housing selection process for 2017-2018. Students are required to live in university housing their first two years in college unless they are married, over 21, have dependent family under their care (parent or child), or living with parent(s)/legal guardian(s) within a commutable distance of 25 miles or less. Students with 4 semesters in residence at the end of spring semester are eligible to live off campus.

Students who do not meet these criteria may apply for a waiver of the Residency Requirement. Applications are available in the Housing office (2nd floor UC) after Spring Break. Waiver applications and all supporting documentation are due by 5 PM, April 21, 2017. The Residency Requirement Waiver Committee only grants exemptions in extreme circumstances. Requests based on financial situations are not considered. Please contact Financial Aid to discuss available options to help pay for the cost of living on campus. Committee decisions will be emailed to applicants in late May.

Students with approved waivers for 2016-2017 need to reapply for 2017-2018 or select a room on campus.

All first and second year students, regardless of whether they are applying for a waiver, need to participate in the housing selection process for 2017-2018. Students who are required to live on campus and fail to complete the housing registration process during their class lottery will be assigned to a space after the housing registration process is complete.

Housing Selection Process

The terms and conditions for a residence hall, sorority and apartment change annually. Please review the terms associated with your 2017-2018 assignment when you select your room/apartment for next year.

Before Spring Break, all returning students will be emailed a unique randomly generated number for use in the housing selection process. Priority order is: rising seniors living on campus; rising seniors abroad/of campus; rising juniors on campus; rising juniors abroad/off campus; on campus rising sophomores and American Studies Program (ASP) students; off campus rising sophomores. These numbers will be used for priority for participants in your class lottery. Mutual roommates may use the highest number assigned among the roommates. If you are moving into your sorority or fraternity's chapter designated housing, you will not need your pre-assigned number.

Greek Sign-Up for Chapters with Designated Housing (April 3-April 7)

Greek affiliates who will be living in their chapter's University designated housing next year sign up for a room between April 3 and April 7 by submitting an online contract and room number through your Bearcat BnB page. Affiliates are eligible to sign-up for a residence hall/apartment on campus if their designated housing is full and they have signed their chapter's waiting list. Affiliates who are assigned to residence halls/apartments will be reassigned if a space opens up in their chapter designated housing. Affiliated students who are not on their chapter's waiting list will not be eligible to participate in a class lottery.

Apartment Selection for Rising Seniors Staying in the Same Apartment (April 5 & 6)

Rising Seniors who plan to stay in the same apartment next year come to the Housing office on UC2 April 5th or 6th between 8:30 am and 4:30 pm to take their apartment back and submit completed housing forms. Current Kaneko 4 bedroom apartments need at least 2 current residents to participate in this process plus new residents to fill the unit. Mutual roommates from another room/hall should come to the Housing office with the current resident(s) to secure their space in the apartment or send their completed paperwork with their new roommate(s) to deliver to the Housing office. Bring student ID, signed lease and preference card. Housing forms will be available in the Housing office starting 4/3 (or you can print from the web). Assignment to campus apartments cannot be confirmed for 2017-2018 unless the unit is full. The Housing office does not assign apartment roommates to under assigned units. Students who do not claim their current apartment by 4:30 pm on April 6th participate in Junior/Senior Lottery on the 10th to select campus housing.

Junior/Senior Class Lottery: April 10

Rising Juniors and rising Seniors select rooms/apartment on April 10th in the Alumni Lounge from 6:00 pm-8:00 pm. Bring your student ID, signed contract/lease and preference card to the lottery according to the time assigned to the number you are emailed. Assignment to campus apartments cannot be confirmed for 2017-2018 unless the unit is full. The Housing office does not assign apartment roommates to under assigned units.

Sophomore/ASP Class Lottery: April 11

Rising Sophomores and ASP students select rooms on April 11th in the Montag Den from 6:00 pm-9:30 pm. Bring your student ID, signed contract and preference card to the lottery according to the time assigned to the number you are emailed.

Housing selection notes:

  • Students who wish to be roommates must mutually request each other when they turn in their housing materials.
  • Triple rooms/Kaneko suites are only assigned to three mutually requested roommates during housing selection.
  • Students who sign up for a triple room/suite will be moved to a double room if a roommate cancels during the summer.
  • Apartment residents who sign up with a roommate who is going abroad or graduating at semester must also submit the spring semester replacement roommate's signed lease to secure the apartment.
  • Rising sophomores are not eligible for assignment to campus apartments.
  • Once you have selected a room/apartment for 2017-2018 and signed a contract/lease, it is considered permanent.

2017-2018 Rates

Students living in a residence hall/sorority are required to participate in a meal plan. Meal plans are optional for apartment residents.

Single rooms cost more than multiple occupancy rooms. See Rates for pricing.

Important Apartment Information

Annual lease rates include a furnished apartment and utilities. The rent will be equally divided by the actual number of occupants. Each resident is responsible for paying a $300 cleaning deposit (see lease) that is refunded if the apartment meets all cleaning specifications at check-out. No partial refunds will be given.

Campus apartments are available in Doney 1st floor north, Kaneko B/C wings and at UAP. The Apartment Lease differs significantly from the Residence Hall Room & Meal Plan Contract. Assignment to multiple occupancy apartments is by mutual request only. Each student is collectively responsible for the full payment of the advertised rent amount for the particular apartment. If, at any point during the term of the lease, a resident cancels their lease for any reason, the remaining resident(s) is responsible for paying the full rent of the apartment, finding a new apartment roommate or moving. Apartment occupancy is for the entire term of the lease. Apartments are only assigned to capacity with mutual roommates. The Housing office does not make apartment roommate assignments.

Graduate Students

Apartments are available for graduate students at UAP. Contact the Housing office for more information. Apartments for graduate students are assigned on a first come, first serve basis.

Optional Meal Plans

Students living in campus apartments or off campus may purchase any of the Willamette Meal Plans by contacting the Housing office for more information.

Assignment Confirmation/Cancellation Grace Period

A housing confirmation email will be sent out at the completion of the class lotteries. Please make sure everything you signed up for is correct. The contract/lease is for the entire academic year. The grace period for qualifying students to cancel without financial penalty ends at 11:59 p.m. on Friday, May 5, 2017. After May 5th the non-negotiable cancellation fee is in effect ($900 for a contract; $1,100 for a lease). See Terms & Conditions.

Personal Property Insurance

Willamette University is not responsible for the loss or damage of personal property and advises all students to cover their belongings under their own insurance.