Your Guide to Semester Closing Information
Thanks for being with us this semester! We hope that your living experience has been enjoyable and productive. December is a busy time of the year. It is important that you pay close attention to the information provided below. Students will be held accountable for leaving their rooms/halls/apartments in order and closing the buildings safely.
Residences Close Sunday, 12/18/2016 at noon
Students are responsible for leaving campus within 24 hours of their last final with the exception of Saturday, 12/17 finals. Campus residence halls* and sororities close for these students at noon, Sunday, December 18. Please make arrangements to be out of your residence according to your finals schedule. Campus residences are closed from noon 12/18/16 until noon 1/14/17. Please take everything that you need with you (e.g., medicine, credit cards, snowboard, holiday gifts, passport, plane ticket, etc.). There is no access to residence halls or sororities during semester break. Please make arrangements for plants and fish to be cared for off campus.
RAs will provide information for their residents on what to do before campus closes for semester break. This may be in the form of a hall/wing meeting, email or bulletin board. If you have questions on your responsibilities, please contact your RA.
* Doney 1st floor north, University Apartments and Kaneko Apartments do not close over semester break. If you are graduating at semester, moving off campus or leaving Willamette, however, your check out deadline with your RA is noon Sunday, December 18. If all occupants are leaving at semester, the apartment must be "move in ready" at check out for everyone to receive their cleaning deposit back. There are no partial cleaning deposit refunds.
If you leave for any period of time, follow the same procedures listed for the residence halls below, but please do not defrost your refrigerator over break.
Quiet Hours, Study Days and Finals
Quiet Hours will begin on Friday, December 9th. A relief hour will occur every day from 6 pm to 7 pm. During that time residents must still abide by the Courtesy Hours policy. No events or activities other than study breaks are to occur during this period.
- CLA Study Days are December 10 and 12.
- CLA finals begin on Tuesday, December 13.
- CLA finals end on Saturday, December 17.
- Law finals are November 28-December 9.
- MBA finals are December 13-16.
As is customary for the Friday of Finals week, a special board plan dinner will be served at the Kaneko Café on December 16th for students who have Saturday finals. Dinner will start at 5:00 pm and end at 7:30 pm. Goudy will not be open on the 16th for dinner.
The last meal served at Goudy will be brunch on Saturday, December 17. The first meal served spring semester will be dinner on Sunday, January 15.
Safety & Security / Holiday Decorations
Please watch your belongings when you are packing your car. Do not leave valuables in your unattended car overnight. Packed cars are an invitation for theft. Keep your doors locked. Do not prop open an outside door while you are taking things to your car. Propped doors are an invitation to unwanted visitors and put the entire community at risk.
Live decorations such as trees, holly and wreaths are not allowed in student rooms/apartments. The use of candles is not allowed. Electrical cords and light cords cannot be stapled up, run under doors, across hallways or anywhere they can be pinched, broken, and shorted out. Only use approved power strips. We recommend small fire safe artificial trees, ornaments, and door decorations. Please remove all decorations from your room/residence/apartment before you leave for semester break. Housekeepers are not responsible for removing decorations from common areas. Those that are not taken down and properly disposed of will be removed and the student or residence responsible will be charged for the service.
Before you leave campus:
- Close your blinds.
- Lock the windows and door.
- Remove all food from your room and your refrigerator.
- Unplug electrical appliances (e.g., clock, game system, TV, blankets, etc.)
- Clean out your mini-frig but do not unplug it.
If you are returning to the same room, you may leave your belongings there.
If you brought a bike to campus, please make sure that it is inside of your residence and secured during the break. The University assumes no liability for personal property at any time!
ASP Students & Departure Date
ASP students leave Saturday, December 17. Your RA will inventory your room on Friday, December 16. Return your key per the instructions from TIUA. We have enjoyed having you as a part of the Willamette community. Best wishes as you continue your studies at TIU.
How to Check Out if you are Changing Rooms / Leaving WU at Semester
If you are not returning to WU, make an appointment with your RA to inventory your room/apartment and turn in your key by noon, Sunday, 12/18/16. If you have received approval from your Area Coordinator to move to another room/apartment, make an appointment with your RA to inventory your space, turn in your key and put your belongings in storage by noon, Sunday, 12/18/16. For your protection, it is important for you to sign your completed Inventory Card, noting if any charges are being assessed for damages. Failure to check out with your RA will result in a $25 fine.
You are responsible for cleaning your room/apartment for the next occupant (see check list below). You are expected to leave your room/apartment in "move in ready" condition. This includes, cleaning, vacuuming, removing all trash to the dumpster outside, returning all items to their original place/condition, making a check-out appointment with your RA, returning your key at check-out, giving the Mail Center a forwarding address (if you are leaving the University). Failure to follow cleaning instructions will result in a cleaning fee or loss of your cleaning deposit in the apartments.
If you move/leave WU at semester and do not return your key, you will be charged $85 to change the lock for the security of the next resident.
Closing Check List For Students Moving Out
- Clean and vacuum your room/suite/apartment. Look for the cleaning poster for tips on cleaning private bathrooms and apartment kitchens. Spaces mush be "move in ready" to receive your cleaning deposit back/avoid cleaning charges.
- Before the closing deadline, pack and make arrangements to store the belongings you are leaving in Salem. RAs have storage labels.
- Return all room/suite/apartment items to their original place/condition.
- Schedule a check-out time with your RA.
- Take your trash out to the dumpster.
- Check-out with your RA.
- Return your keys to your RA.
- If you are leaving the University, return your mail box key to the Mail Center and provide a forwarding address.
Garbage bags will be distributed by RA's for students to take trash out of their room/apartment before break. It is your responsibility to take your trash and decorations out to the dumpsters. If a University staff member has to dispose of trash, the hall and its residents are subject to charges.
The Parking Regulations will be modified during finals week to allow for loading items into vehicles as students leave for semester break. Parking in otherwise restricted areas will be allowed for a MAXIMUM OF 15 MINUTES for the purpose of loading. Under no circumstances is driving or parking on the grass or other landscaped areas permitted. If you have questions, call Campus Safety at 503-370-6911.
Staff Work During Break
Please note that University staff members will be entering student rooms/apartments during the break for the following reasons: (1) to ensure that windows are locked and all electrical equipment is unplugged (except refrigerators in apartments); (2) to complete work orders turned in to the University prior to semester break; and (3) in an emergency (e.g., broken water pipe, heating failure, fire). If any policy violations are found, they will be addressed.
Campus Office Hours over Break
All campus offices are closed Friday, December 23, 2016 through Monday, January 2, 2017. Offices will reopen on Tuesday, January 3, 2017 at 8:00 am. Selected offices are open Saturday, January 14 and Sunday, January 15. Housing and Community Life hours are 12 noon - 5 pm both days.
How to Check In Spring Semester
If you have a new housing assignment for Spring semester, come to Housing and Community Life (UC 2nd floor) to pick up your key. Office hours are 12 noon - 5 pm, Saturday, January 14 and Sunday, January 15 and 8 am - 5 pm on Monday, January 16th. Students returning to the same room/apartment go directly to their hall.
Important Spring 2017 Opening Dates:
1/9 - Law classes begin
1/12 - Sororities with designated chapter housing open at noon
1/13 - Orientation for new CLA students
1/14 - Residences open at noon
1/15 - Food Service opens for dinner at Goudy
1/16 - MBA classes begin
1/17 - CLA classes begin
1/20 - Last day to change meal plans for Spring semester