How to Apply

WU Sponsored Study Abroad

Summer 2019, Fall 2019, Spring 2020

Start Now!  See steps below!

Application is open.

Apply Now!

Tues December 4, 2018


Step 1: Attend FIRST STEP

This is an information session about WU Sponsored Study Abroad. Check the Upcoming Events for dates and other study abroad related events. This is REQUIRED before scheduling your individual study abroad advising appointment.

Step 2: Explore the WU Sponsored Program website

Research Selection Criteria, how to apply, available programs, deadlines and the included IDS 102X Maximizing the Study Abroad Experience (.25) course. Review the elements needed to complete your application here.

Step 3: Meet with advisors- we have things to talk about!

OIE study abroad advising: Make this appointment after you have attended First Step. Come to our office in person to book an appointment. You will discuss program details, answer questions you have, review eligibility and policies,and we will ask you questions too to assist you in submitting a strong application. Advising is considered a required step.

Academic Advisor: Meet with your academic advisor to discuss what kind of courses you may need or want to take abroad. Talk about how studying abroad will fit into your overall degree plan. Foreign language program? Meet with the WU language department to discuss how the courses would come back to WU.

Step 4: Start an application

Click on Apply Now!. Sign in with your WU credentials. Access an application from the program list. This step is about seeking approval from WU to participate in study abroad with WU's sponsorship. For the WU application, you will start an application with the name of a specific program on it. In the application you will name alternative programs too.

You should have just one application by the deadline if you are only interested in one semester of study abroad. If you want summer and a semester, you will have two applications.

Step 5: Consider how you will pay for study abroad

Start a plan now for how you will pay for study abroad! Review your program information and Cost Matrix for an estimate and structure to put together potential costs.

Willamette financial aid: For all Willamette-sponsored programs, you are billed regular WU tuition and use your usual financial aid. How will your financial aid work or how can you add resources? Contact a WU financial aid advisor.

Study abroad scholarships: Research scholarships EARLY (even as you apply to study abroad!) to avoid missing deadlines.

  • Some scholarship deadlines will come before you receive the official approval of your study abroad application. Don't wait!
  • Check eligibility requirements of each scholarship. Contact the scholarship program to find out if you can apply before you have final approval from Willamette.
  • Start as early as you can!

Step 6: What happens next?

  • December to mid-January: Be sure to ask OIE any questions before spring semester starts if you are unsure about any aspect of your commitment to study abroad. The Committee needs an accurate assessment of your intentions.
  • Get a Passport or Renew your passport as soon as you can! You will need your passport to register with your program well before you arrive. Your passport must be valid for 6 months beyond the program period. For example, if your program normally ends in May, your passport needs to be good until through (at least) November of the same year.

If you are approved/accepted by the Off-Campus Study Committee for WU sponsored study abroad:

  • A program and term will be assigned to you in the decision notification (usually late February).
  • You will Commit or Decline the offer. You will have about 10 days to do so and to pay the required deposit.
  • By the time the decisions are announced, you should know whether you intend  to commit or decline and do so within the 10 day Commit/Decline period. Compile information about your credit needs; financial implications; program structure and characteristics; and your readiness to move forward so you can make an informed decision.
  • About four months before the program's start, you will start a separate process to register in your assigned program.

There are materials in the application which describe withdraw and refund scenarios which you agree to as you apply.


Check the OIE website - check the Quick links, site links, use the Information Session, and your OIE advising session. Still have questions?