Access to Your 1098-T Statement
Your electronic 1098-T statement can be accessed using the following link:
- What is Form 1098-T?
- What are qualified education expenses?
- Will I receive a copy of the 1098-T in the mail?
- Is my 1098-T available online?
- What constitutes the payments figure in Box 1?
- Why is Box 2 on the 1098-T blank?
- Why did Willamette University change its reporting method on the 1098-T in 2011?
1. What is Form 1098-T?
Form 1098-T is an IRS form that is distributed in January to students who had qualified education expenses during the previous calendar year. The form, in conjunction with personal financial records, can be used by students and their families to compute an education tax credit or deduction for their tax return. However, receipt of the 1098-T does not automatically make a student eligible for an education-related tax credit or deduction. Please consult a tax adviser or read about education-related tax credits and deductions on the IRS website at www.irs.gov.
2. What are qualified education expenses?
Qualified education expenses are tuition and certain related expenses required for enrollment or attendance at the University. The following are qualified education expenses at Willamette University: tuition charges, mandatory student fees, and certain fees required for courses. Other charges, including housing and meal plans, are not considered qualified education expenses for purposes of the 1098-T.
For more information on qualified education expenses, please consult Publication 970 or similar resources on the IRS website at www.irs.gov.
3. Will I receive a copy of the 1098-T in the mail?
Willamette University prepares a 1098-T for any student who made payments for qualified education expenses during the calendar year. The 1098-T is mailed no later than January 31. Please note that students who consent to electronic delivery of the 1098-T will receive an e-mail notification that the form is available online. Students who agree to electronic distribution of the 1098-T will not receive a paper copy.
Please note: Per IRS regulations, Willamette University is not required to provide the 1098-T form to students in the following instances:
- Students whose qualified tuition and related fees are entirely waived, or paid entirely with scholarships or grants.
- Students who are not U.S. citizens (unless requested by the student).
- Students who were only enrolled in courses for which no academic credit is offered.
- Students whose qualified tuition and related expenses are covered by a formal billing arrangement between an institution and the student's employer, or a government entity.
4. Is my 1098-T available online?
Yes, the 1098-T is available online through our third-party service provider, Heartland ECSI, if you have consented to electronic delivery. Heartland ECSI is the third-party service provider that assists Willamette with the processing and distribution of the 1098-T. To give consent to receive your 1098-T electronically, click on the link below and follow the simple instructions to sign up. Please note that by consenting to electronic delivery of your statement you will not receive a paper copy.
Step 1: Website: http://www.ecsi.net/gateway/1098t-signup.html?school=Q5
Step 2: Sign up for electronic delivery of the 1098-T by entering your student ID (not SSN), name, email address, and an alternate email address (optional). Heartland ECSI's website is a secure website and Heartland ECSI will not share your private information with anyone. This email is strictly to gather your consent for receiving an electronic 1098-T.
Step 3: Read information, check box and click submit.
To receive an electronic 1098-T, please submit your electronic consent prior to January 15 following the end of the applicable tax year (i.e. submit your electronic consent by January 15, 2016 to receive your 2015 1098-T electronically). You will receive an email notification from Heartland ECSI no later than January 31 to notify you that the current year 1098-T is available online. You will also receive a new login for your Heartland ECSI account at this time. Once your Heartland ECSI account is created, prior year versions of the form can be viewed online at any time.
Note: In certain instances (see FAQ #3), Willamette is not required to provide a 1098-T. If you did not receive a 1098-T for the current tax year, you will not receive a login from Heartland ECSI and will not be able to access the Heartland ECSI website where the electronic forms are located. Please contact the Student Accounts Office at (503) 370-6710 for additional assistance.
Students will receive a remainder email each December with instructions on how to sign up for an electronic 1098-T. The electronic consent applies for every subsequent year you are eligible to receive a 1098-T. You may change your consent by logging in to your ECSI student account page or by calling ECSI's 1098-T Hotline at (866) 428-1098. Please review Heartland ECSI's Tax Information for additional information regarding your 1098-T or to contact Heartland ECSI.
If you need additional assistance with your 1098-T, please contact the Student Accounts Office at (503) 370-6710.
5. What constitutes the payments figure in Box 1?
Per IRS regulations, amounts reported as payments in Box 1 include the following: personal payments, loan amounts (amounts that will need to be paid back to a lender, such as Stafford loans and Plus loans), and scholarships/grants received during the calendar year for qualified education expenses less any refunds issued due to overpayments on the account. Total payments reported in Box 1 cannot exceed the amount of applicable qualified education expenses (see FAQ #2).
6. Why is Box 2 on the 1098-T blank?
The IRS requires colleges and universities to report either payments made by students for qualified expenses ("payment method", Box 1) or amounts billed to students for qualified expenses ("billing method", Box 2). Willamette University has elected to use the payment method to report the 1098-T. As a result, the University reports amounts paid by students for qualified education expenses (Box 1) and does not report amounts billed to students (Box 2). This does not negate the relevance of amounts billed for qualified education expenses. We have provided supplemental information detailing your student account activity (including amounts billed during the year) below your 1098-T statement. We hope this information will prove helpful in determining your eligibility for an education-related tax deduction or credit. Please consult a tax adviser or the IRS website at www.irs.gov for specific questions regarding education-related tax credits and deductions, or for questions related to college savings plan distributions. Please contact the Student Accounts Office at (503) 370-6710 for questions on the amounts reported on the 1098-T or your student account activity.
7. Why did Willamette University change its reporting method on the 1098-T in 2011?
Willamette changed its reporting method on the 1098-T to payments made for qualified education expenses (Box 1) starting with the 2011 tax year. Prior to tax year 2011, Willamette utilized the amounts billed method of reporting (Box 2). Since the majority of individual taxpayers report their tax information on a cash basis, the University believes it is more consistent to report payments made on the 1098-T. The alternate method of reporting, amounts billed for qualified tuition and fees, is closer to an accrual basis for tax reporting purposes. Individual taxpayers do not typically report on an accrual basis on their tax returns. At the same time, payments made, amounts billed, and scholarships/grants received (Box 5) are all important pieces of information in assessing your eligibility for an education tax credit or deduction. Therefore, we provide a student's full account activity as supplemental information below the 1098-T. For more information on how to determine if you are eligible for an education tax credit or deduction, please consult a tax adviser or IRS Publication 970. Publication 970 can be found on the IRS website at www.irs.gov.