Email programs and Gmail/Google Apps for Education

Use the Gmail interface

For the most seamless interaction with all of the Google Apps for Education here at Willamette University, using the Gmail/Google Apps web-based interfaces is recommended.

Although you may prefer the look/feel/interface of an email program there are many administrative features that are only accessible by using the web-interface at wumail.willamette.edu.
Examples of features only accessible through wumail.willamette.edu

  • setting vacation auto response
  • enabling IMAP or POP connections
  • setting any mail forwarding

Tips and best practices for other email programs

Automatic Configuration may not work

Many email programs nowadays will attempt to detect your email server settings based on your email address/domain name. This is known to work in version of Mozilla Thunderbird and MacOS Mail. It does not currently work in Outlook. If the automatic detection fails, you will need to do a 'manual' setup, which is an option in all of the mail clients.

Use IMAP instead of POP:

Mozilla Thunderbird, MacOS Mail, and Outlook all support IMAP. If IMAP doesn't work well for your particular client, then you can try POP. IMAP is recommended if it is supported.

Server Settings

For the most part, here are the server settings we've found that should work for most email program setups:

  • Incoming Mail Server: imap.googlemail.com
    • Port: 993
    • Security: SSL or TLS
    • username: your entire WU email address (e.g. asmith@willamette.edu)
  • Outgoing Mail Server: smtp.googlemail.com
    • Port: 465
    • Security: SSL or TLS
    • username: your entire WU email address (e.g. asmith@willamette.edu)

Thunderbird

Outlook

This type of setup is for Outlook email only; it does not synchronize Outlook Calendar, Contacts, or Tasks with Google. On the Google pages for Outlook 2003/2007, use willamette.edu where they refer to domain name
  • IMAP setup - configure Outlook to connect to your Willamette email account via IMAP:

MacOS Mail

Other email programs

Supported email clients - Google has a list of supported email clients and their setup instructions. REMINDER: if the 'automatic configuration' doesn't work for your willamette.edu email address, you will have to do a manual setup.