Email programs and Gmail/Google Apps for Education

Use the Gmail interface

For the most seamless interaction with all of the Google Apps for Education here at Willamette University, using the Gmail/Google Apps web-based interfaces is recommended.

Although you may prefer the look/feel/interface of an email program there are many administrative features that are only accessible by using the web-interface at
Examples of features only accessible through

  • setting vacation auto response
  • enabling IMAP or POP connections
  • setting any mail forwarding

Tips and best practices for other email programs

Automatic Configuration may not work

Many email programs nowadays will attempt to detect your email server settings based on your email address/domain name. This is known to work in the current version of Mozilla Thunderbird. It does not work in Apple Mail. It may work in Outlook. If the automatic detection fails, you will need to do a 'manual' setup, which is an option in all of the mail clients.

Use IMAP instead of POP:

Mozilla Thunderbird, Apple Mail, and Outlook 2003, 2007, and 2010 all support IMAP. If IMAP doesn't work well for your particular client, then you can try POP.

Server Settings

For the most part, here are the server settings we've found that should work for most email program setups:

  • Incoming Mail Server:
    • Port: 993
    • Security: SSL or TLS
    • username: your entire WU email address (e.g.
  • Outgoing Mail Server:
    • Port: 465
    • Security: SSL or TLS
    • username: your entire WU email address (e.g.



This type of setup is for Outlook email only; it does not synchronize Outlook Calendar, Contacts, or Tasks with Google. On the Google pages for Outlook 2003/2007, use where they refer to domain name.