This document covers all of the recommended settings for configuring Netscape 7 Mail for a Willamette email account. Netscape 7 is designed so that you must create a user profile first (see Netscape 7 Profile Manager). If you are doing this at home and have another Internet Service Provider (ISP), such as AOL, MSN, or Earthlink, you should create a separate profile to use for accessing your Willamette email. You should also refer to Willamette Email Settings for Other Internet Service Providers.

If you have previously used Eudora or Outlook Express, you may be able to import your current messages and address book. You can do this after you have completed the entire setup: choose Tools > Import from the menu, then follow the instructions on the screen.

• You only need to create one profile to manage all of your email accounts. If there is already more than one user profile, the Profile Manager will open automatically when you start Netscape.
• If there is only one profile and you need to make a new one, you will have to start the Profile Manager before starting Netscape (Start > Programs > Netscape 7 > User Profile Manager).
• For more information on creating and managing user profiles, see Netscape 7 Profile Manager.

Configuring Your Identity

• When you use a new profile for the first time, you may be asked to join the "Netscape Network". Willamette users do not need a Netscape Network account. To skip these steps:
  • Click the Cancel button
  • Click Yes.
  • Netscape will start.
• Open Netscape Mail (Window > Mail & Newsgroups).
• The account setup wizard will start.
• Select Email account and click Next.
• Identity: enter your name and email address, then click Next.
• Server information: select IMAP (DO NOT setup your email for a POP3 server).
  • Incoming mail server:
      -- All Willamette community members use: mail.willamette.edu
  • Outgoing mail server:
      -- On campus: smtp.willamette.edu
      -- Off campus, using Willamette's dial-up service: smtp.willamette.edu
      -- Off campus, using an ISP such as Earthlink, AOL, MSN: use the outgoing mail server provided by the ISP. The name of this server can be found in the ISP's documentation, on their website, or by contacting their customer service department. You can also use Willamette's Authenticated SMTP to send mail through Willamette when you are connected to the Internet with another service provider. For more information on Authenticated SMTP, see Authenticated SMTP or Why can't I send email from off-campus?
  • Click Next.
• User name: enter your Willamette login name, then click Next.
• Account name: the default account name is your email address.
• Click Next.
• Verify your information: if anything is incorrect, use the Back button to go back and make changes. Click Finish to proceed.
• If you would like to use Netscape Mail to check more than one email account, follow the instructions below under Changing Your Account Settings.

Netscape Mail will now start, but there is still more configuration to do in Netscape's Mail & Newsgroups Account Settings. Also, there are some settings in Netscape's Preferences that affect email. These settings are covered at the end of this document. You can access the Preferences dialog box from either the Navigator (browser) window or the Mail & Newsgroups (email) window. The Mail & Newsgroup Account Settings are only available from the Mail & Newsgroups window.

To open Mail & Newsgroups Account Settings:

• If you are not in the Mail window, choose Window > Mail & Newsgroups from the menu.
• Choose Edit > Mail & Newsgroups Account Settings from the menu.
• Go through each of the sections described in the remainder of this document.
• Click on the Help button in any dialog box for detailed information on the item you are viewing.
• When you have finished making all of the changes, click on OK at the bottom of the Preferences dialog box to save all of your preferences and return to the Mail screen. 
• For additional information, choose Help from the menu.

• Click on your account name in the left hand side of the Mail & Newsgroups Account Settings window.
• Under Account Settings, you can change your account name, your name (as it appears on email you send), which email address you want Netscape Mail to check, your reply-to address, your organization, your signature file, and whether you want your email composed in HTML (web-page style) format.
• Reply-to address: leave blank unless you want responses to your messages to go to an email address other than the one you used in the Email address box.
• Organization: enter an organization name if you want to associate one with your address.
• Signature File: use the Choose button to locate a plain text file that has the information you want to appear at the end of every email message you send. You can create your signature file with Notepad (Windows), SimpleText (Mac), or use the "Save As" option in your word processor to save the file as "Text Only". Your signature file should not exceed five lines of text. If you want a formatted signature file, you can use HTML. Note: the "vCard" option not available in Netscape 7.
• If you need to change your outgoing mail server for another ISP, click Advanced.
• If you would like to add another email address to your profile, click on New Account and repeat the instructions for Configuring Your Identity.

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Changing Your Server Settings

• If you are not in the Mail window, choose Window > Mail & Newsgroups from the menu.
• Choose Edit > Mail & Newsgroups Account Settings from the menu.
• If necessary, click the symbol next to your account name to expand the list of options.
• Click on Server Settings.
• DO NOT setup your email for a POP3 server. Make sure you select the IMAP server option.
• The Port number should be 143 for IMAP. These should be set properly by default.
• Use secure connection (SSL) should be turned off.
• The following IMAP server settings are recommended:
  Check for new mail at startup {check this box}
  Check for new messages every ## minutes {check this box and set to at least 5 minutes}
  When I delete a message: Move it to the Trash folder
  Clean up ("Expunge") Inbox on Exit {check this box}
  Empty Trash on Exit {check this box}
• Click on the Advanced button and check the following settings:
  IMAP server directory: {leave blank}
  Show only subscribed folders {checked by default}
  Server supports folders that contain subfolders and messages {check this box}
  Keep the default settings in the next three boxes
  Allow server to override these name spaces{check this box}
  
• Please remove unnecessary messages from your Inbox regularly, either by saving them to another folder or deleting them.

Configuring Other Email Options

• Click on Copies & Folders.
• If you want to keep copies of messages you send, check the box next to Place a copy in: then select the button next to "Sent" folder on:. You can store your sent mail in a folder on the mail server by choosing Mail for <account name> or on your computer by choosing Local Folders.
• Bcc means "blind courtesy copy". Don't check BCC <your address> unless you want a copy of every mail you send to appear in your Inbox. Any address entered in BCC another address will receive a copy of every message you send. It is unusual to use this feature, although this option is sometimes used by people with multiple accounts to "BCC" themselves at their other email addresses.
• You can also specify folders for Drafts and Templates. The folders can be on the mail server, or your local computer (similar to the sent folder, described above).
• Most users will not want to check Show confirmation dialog when messages are saved.
• Click on Composition & Addressing.
  • Under Composition, you can select to compose messages in HTML format and you can set your preferences for quoting the original message and the placement of your signature.
  • Under Addressing, select Use a different LDAP server.
  • If you upgraded from an earlier version of Netscape and had configured Willamette's LDAP server, select it from the pull-down list. If not, click Edit Directories, then:
    • Click Add.
    • For Directory Server Properties, enter the following:
      Name: Willamette
      Hostname: ldap.willamette.edu
      Base DN: o=willamette.edu
      Port number: 389 (default)
      Bind DN: {leave blank}
      Use secure connection (SSL) {do not check}
      Click OK
  • Make sure Willamette is selected next to Use a different LDAP server.
    
• Offline & Disk Space (IMAP): if you want to work on your email when you are "offline", check the first box. If you want new folders that you create while online to automatically be stored on your computer's hard drive for use offline, check the second box. If you want choose existing folders for offline , click Select, then choose those folders.
• Disk Space: if you are using the "offline" options, check this box and enter 50 in the box (this will limit the downloaded messages to ones that are relatively small in size).
• Return Receipts, Security, and Local Folders: the default settings are correct.
• If necessary, click the symbol next to News to expand the list of options.
• Click on Server Settings.
  Server Name: news.willamette.edu
  The default settings should be correct:
  Port: 119
  Use secure connection (SSL) {do not check this box}
  Check for new messages every ## minutes {do not check this box}
  Ask me before downloading more then [500] messages {check this box}
  The paths for newsrc file and Local directory were set correctly when you created your profile
  
• Click on Outgoing Server (SMTP)
  Server name: smtp.willamette.edu {for on campus users and those using Willamette dial-up}
  If you get your Internet service through another provider (e.g. AOL, MSN, or Earthlink), consult Willamette Email Settings for Other Internet Service Providers for more information.
  Use name and password {check this box}
  User Name: <your Willamette user name>
• Use secure connection (SSL) {set to never}

To configure Netscape's remaining preferences that affect email, you can change several items in the Mail & Newsgroups Category that may improve Netscape's behavior.

• From either the Navigator (browser) window or the Mail & Newsgroups (email) window:
• Choose Edit > Preferences from the menu.
• Click the symbol next to Mail & Newsgroups to expand the list of options.
  • Under Mail Start Page, clear the checkbox (this will remove the Netscape adverstisement)
• Click on the Composition Category.
  • Under Forwarding Messages, select Forward Messages: Inline.
• Click on the Send Format Category.
  • Select the Send Format that best describes what you prefer, depending on whether or not you plan to send HTML-formatted messages.
• Click on the Addressing Category.
  • Under Email Address Collection, clear the checkbox next to Add email addresses to my: {Address Book Name} if you do not want Netscape to collect outgoing addresses. This feature sounds appealing, but it will fill up your address book with Willamette addresses, which you already have access to with our LDAP server (see previous section) if you are here on campus. Also, this feature collects bad addresses and typos, which can be problematic.
  • Under Address Autocompletion, make sure Local Address Book is checked and that Willamette is selected next to Directory Server and the box is checked. Note: If you are working off-campus and using another Internet Service Provider, you do not have access to Willamette's LDAP server.