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Important Dates for Enrolling Students

Please check back to this page periodically throughout the summer as dates are subject to change.

This timeline is designed to help you prepare for your first semester of classes as a Willamette student. Links related to each task will become available as the task arises. We will also be in contact with you to support you through each of the steps outlined here, so please keep an eye on your email for detailed instructions about how to complete each item on this list. Check your progress on your personal checklist at any time.  

If you have had a 504, IEP or ADA accommodation before or if you believe that you will need accommodations, we encourage you to pursue a consultation with Accessible Education Services by reaching out directly to accessible-info@willamette.edu.

First Year & Transfer Student Checklist

There are a few tasks you need to complete before you will begin your journey at Willamette. Once you have created your Willamette email account, you will be able to access the new student checklist.

Student Checklist

First Year Students

  • April
    April 1 – June 1

    Update your Contact Information

    Welcome to Willamette! We look forward to supporting you throughout the enrollment process, and in order to be most effective, we need updated contact information for you and your family. Please refer to the Profile and Contact Information page and update as necessary.

    April 1 – May 7

    Create your Willamette email account

    CREATE your Willamette email account to gain access to all of our network services. For reference, you can find your student ID number on your applicant status page.

  • May
    May 6–13

    Submit your Colloquium Preferences

    Review the College Colloquium course options and submit your Colloquium Preference Form to let us know what your top colloquium choices are.

    May 6 – Late August

    Early Advising with Accessible Education Services

    If you have an IEP or 504 in high school, identify as autistic or have ADHD, or if you have mental health concerns, please contact Accessible Education Service (accessible-info@willamette.edu) to assess what accommodations or support will be appropriate for your success.

    May 9–31

    Fill out the Advising Questionnaire, review math options, and complete language placement

    Submit the advising questionnaire to prepare for your advising appointment. Review the math selection guidelines to assist your decision-making. Complete a foreign language exam online. Once your questionnaire is complete, we'll contact you to arrange a one-on-one advising appointment to get you registered for classes.

    May 16
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Kick Off and Registration

    In the first installment of our virtual Summer Events for New Bearcats series, hear from our Student Success staff about what to expect over the coming weeks as you prepare to join the Bearcat community on campus this fall. This event will answer questions such as: What can I expect this summer? Who do I turn to for help? How do I register for classes? View the event recording.

    May 23
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Bearcat Housing

    Our Residence Life and Housing staff will share everything you need to know about living on campus in our First Year Commons. This event will answer questions such as: Where will I live? Who’s my roommate? What do I pack? View the event recording.

    May 24 – Early Sept.

    Submit your final transcript and official test scores

    Request your final transcripts from your high school and submit your official test scores to the Office of Admission. Questions can be directed to bearcat@willamette.edu.

    May 30 – July 14

    Information about paying for college mailed to you

    Be on the lookout for a mailing that summarizes estimated costs and financial aid for fall semester, provides instructions for student loan processing, and outlines options for paying fall balance due (e.g., payment plan, parent loan, and/or private loan).

    May 31

    Electronic notification of College Colloquium placement

    Check your Willamette email for information about your college colloquium assignment.

  • June
    June 1 – July 1

    Complete your student-athlete medical screening (VARSITY ATHLETES ONLY)

    All incoming students who are planning to participate in varsity sports are required to complete the medical screening process.

    June 1 – June 16

    Complete Phase I of Your Housing Application Process by June 16th

    During this phase of the process, you will use our housing portal, Bearcat BnB, to:

    • Review the Housing Contract and electronically sign acknowledging you accept the terms
    • Make a decision regarding your renters insurance for your residence hall room
    • Complete your housing questionnaire, which will help us match you with your first college roommate
    June 2 – Early July

    Advising and registration phone appointments are arranged

    Once you've submitted your advising questionnaire and colloquium preferences form, we'll contact you to arrange an advising & registration appointment. Registration will continue throughout early July.

    June 3 – July 30

    Complete your new student profile

    Help your Opening Days orientation leaders get to know you by completing your New Student Profile Form. Submit your form by the end of July for a chance to win some Willamette Swag!

    June 6
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Financial Aid

    Our colleagues from the Office of Financial Aid will walk through details related to student aid and funding options. This event will answer questions such as: Where do I see my award? When do I pay my bill? How do I take out a loan? View the event recording.

    June 6 – July 15

    Update your emergency contact information

    Update your emergency contact information in SAGE, the system where all your personal files will be located throughout your time as a student. You'll find detailed instructions here.

    June 13 – Aug. 8

    Submit your ID card photo

    Submit your ID card photo online. We'll have your card ready for you to pick up when you arrive on campus in August.

    Week of June 13

    Orientation and Jump Start information emailed to you

    We'll send you information about Opening Days and our Jump Start programs, including information about your Opening Days Group, to your Willamette email address.

    June 14 – July 18 at Noon

    Register for a Jump Start program

    Register for an optional pre-orientation program to get a Jump Start on your college experience.

    June 17 – July 1

    Complete Phase 2 of Your Housing Application Process by July 1st

    During this phase, you will find or confirm your roommate through Bearcat BnB. All roommate requests must be mutual, meaning, each student must request each other. You can bypass this phase if you would like the system to match you based on the answers you provided in your housing application questionnaire.

    Mid-June – Mid-Aug.

    Complete your required educational trainings

    Prior to arrival, students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, as well as topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students. If you have questions, contact the Office of Student Affairs at student-affairs-office@willamette.edu.

    June 27
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Opening Days and First Year Experience

    Staff from the Office of Student Engagement and Leadership (SEAL) will provide a detailed overview of Opening Days, our orientation program for new Bearcats. They will also discuss the First Year Experience designed to support incoming students during their first year on campus. This event will answer questions such as: What does orientation entail? When do I arrive? When do my parents leave? View the event recording.

  • July
    July 1 – Aug. 1

    Complete your Health History & Immunization Information paperwork

    Submit your online health history & immunization information to Bishop Wellness Center via the Student Health Portal. You'll receive an email with instructions from SaVanna Kraal, and information about SB 274 will be included per Oregon Law.

    July 5

    Student Accounts Office information mailed to you

    Look out for a mailing from Students Accounts regarding your online statement, the billing process, payment options and other important matters.

    July 11
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Wellness and Academic Support

    Our partners from Bishop Wellness Center and the Office of Academic Support will discuss the variety of ways in which Willamette helps students flourish and thrive on campus. This event will answer questions such as: Do I need insurance? Can I see a counselor? Are there tutors? View the event recording.

    July 12 – Aug. 29

    Apply for a parking permit

    Apply online to secure your parking permit. Parking permits are required by the last Monday in August.

    July 15

    View your tuition & fees statement

    Your tuition & fees statement will be posted to your online account, and a paper copy will be sent via regular mail.

    July 15 – Aug. 29

    Complete the Student Financial Responsibility Agreement

    All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Simply log into Bill+Payment and the agreement will appear on your screen. You must click "I Agree" prior to the first day of classes.

    July 18
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Career Development

    Staff from the Office of Career Development will share insights into the resources available to help Bearcats grow professionally. This event will answer questions such as: Can I have a campus job? How do I write a resume? Are there internships for freshmen? View the event recording.

    July 18 – Sept. 12

    Choose whether to opt-out of the CAFES Fee

    Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will be automatically charged if you do not opt-out by the deadline.

    July 18 – Sept. 12

    Complete your Student Health Insurance Waiver

    If you'd like to waive the university-provided health insurance, submit your Student Health Insurance Waiver online by September 12, 2022. Reach out to SaVanna Kraal at skraal@willamette.edu with questions.

    July 25
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Student Engagement and Leadership

    Our colleagues in the Office of Student Engagement and Leadership (SEAL) will discuss the many ways that Bearcats can engage in co-curricular activities both on and off Willamette's campus. This event will answer questions such as: Are there clubs I can join? How do I get involved on campus? What else is there to do in the community? View the event recording.

  • August
    Aug. 5

    Receive your Housing Assignment and roommate information on August 5th

    Keep an eye on your Willamette email address for your housing assignment and roommate information on or by August 5th. This information will also be available in Bearcat BnB, Willamette's housing portal.

    Aug. 18–22

    Jump Start programs begin

    Jump Start programs take place right before orientation. Check the dates of your specific program, and feel free to reach out to the Office of Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!

    Aug. 23

    Move-in for students living on campus

    Information about the move-in process will be emailed to your Willamette email address. View important dates for housing for the year on the housing calendar and direct any questions to housing@willamette.edu.

    Aug. 23–28

    Opening Days begins

    Opening Days is our way of making sure you have all the information you'll need to adjust to Willamette. Opening Days will begin on the evening of August 23 after move-in. Contact the Office of Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!

    Aug. 29

    First day of undergraduate classes

    Classes begin at the College of Arts & Sciences. Explore the full academic calendar here.

    During Orientation

    Take the music theory assessment

    Any student who wishes to major or minor in Music must take the Musicianship Assessment on Saturday, August 27, at 10 a.m. This assessment consists of a short “exam” covering basic written and aural music theory, and is designed to help place you into the right level of music theory curriculum. For more information, read this letter from the department and explore this link.

    Audition for music ensembles and lessons

    Auditions for our various music ensembles will be taking place from Sunday, August 28 –Thursday, September 1. Vocalists and pianists wishing to study privately must also sign up for studio placement auditions, prior to enrolling in lessons. Instrumentalists who would like to enroll in private study should contact the faculty in their area directly for more information. Audition sign-up sheets are posted in-person in Rogers Music Center on the bulletin board between rooms 111 and 110. View more information on our music ensembles, private instructors and pricing, the audition experience, and the Music Department Social (happening Sunday, August 28, from 7–8 p.m.).

Transfer Students

  • April
    April 1 – June 1

    Update your Contact Information

    Welcome to Willamette! We look forward to supporting you throughout the enrollment process, and in order to be most effective, we need updated contact information for you and your family. Please refer to the Profile and Contact Information page and update as necessary.

    April 1 – May 7

    Create your Willamette email account

    CREATE your Willamette email account to gain access to all of our network services. For reference, you can find your student ID number on your applicant status page.

  • May
    May 6 – Late August

    Early Advising with Accessible Education Services

    If you have an IEP or 504 in high school, identify as autistic or have ADHD, or if you have mental health concerns, please contact Accessible Education Service (accessible-info@willamette.edu) to assess what accommodations or support will be appropriate for your success.

    May 9 – June 2

    Review the Transfer Student Advising Manual

    Explore the Transfer Student Advising Manual in preparation for your advising appointment

    May 9–31

    Find your language and math placements

    Complete a foreign language exam online and review the math placement guidelines at least 24 hours before your advising appointment.

    May 16
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Kick Off and Registration

    In the first installment of our virtual Summer Events for New Bearcats series, hear from our Student Success staff about what to expect over the coming weeks as you prepare to join the Bearcat community on campus this fall. This event will answer questions such as: What can I expect this summer? Who do I turn to for help? How do I register for classes? View the event recording.

    May 23
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Bearcat Housing

    Our Residence Life and Housing staff will share everything you need to know about living on campus in our First Year Commons. This event will answer questions such as: Where will I live? Who’s my roommate? What do I pack? View the event recording.

    May 24 – Early Sept.

    Submit your final transcript and official test scores

    Request your final transcripts from your high school and submit your official test scores to the Office of Admission. Questions can be directed to bearcat@willamette.edu.

    May 30 – July 14

    Information about paying for college mailed to you

    Be on the lookout for a mailing that summarizes estimated costs and financial aid for fall semester, provides instructions for student loan processing, and outlines options for paying fall balance due (e.g., payment plan, parent loan, and/or private loan).

  • June
    June 1 – July 1

    Complete your student-athlete medical screening (VARSITY ATHLETES ONLY)

    All incoming students who are planning to participate in varsity sports are required to complete the medical screening process.

    June 1 – June 16

    If you plan to live on campus, complete Phase I of your Housing Application Process by June 16th

    During this phase of the process, you will use our housing portal, Bearcat BnB, to:

    • Review the Housing Contract and electronically sign acknowledging you accept the terms
    • Make a decision regarding your renters insurance for your residence hall room
    • Complete your housing questionnaire, which will help us match you with your first college roommate

    If you do not plan to live on campus, please confirm your eligibility to live off campus by emailing housing@willamette.edu.

    June 2 – Early July

    Advising and registration phone appointments are arranged

    You will be contacted by our registration counselors to arrange an advising and registration appointment. Registration will continue throughout early July.

    June 3 – July 30

    Complete your new student profile

    Help your Opening Days orientation leaders get to know you by completing your New Student Profile Form. Submit your form by the end of July for a chance to win some Willamette Swag!

    June 6
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Financial Aid

    Our colleagues from the Office of Financial Aid will walk through details related to student aid and funding options. This event will answer questions such as: Where do I see my award? When do I pay my bill? How do I take out a loan? View the event recording.

    June 6 – July 15

    Update your emergency contact information

    Update your emergency contact information in SAGE, the system where all your personal files will be located throughout your time as a student. You'll find detailed instructions here.

    June 13 – Aug. 8

    Submit your ID card Photo

    Submit your ID card photo online. We'll have your card ready for you to pick up when you arrive on campus in August.

    Week of June 13

    Orientation and Jump Start information emailed to you

    We'll send you information about Opening Days and our Jump Start programs, including information about your Opening Days Group, to your Willamette email address.

    June 14 – July 18 at Noon

    Register for a Jump Start program

    Register for an optional pre-orientation program to get a Jump Start on your college experience.

    June 14 – July 18 at Noon

    Register for a Jump Start program

    Register for an optional pre-orientation program to get a Jump Start on your college experience.

    June 17 – July 1

    If You Plan to Live on Campus, Complete Phase 2 of Your Housing Application Process by July 1st

    During this phase, you will find or confirm your roommate through the "Bearcat BnB" portal. All roommate requests must be mutual, meaning, each student must request each other. You can bypass this phase if you would like the system to match you based on the answers you provided in your housing application questionnaire.

    Mid-June – Mid-Aug.

    Complete your required educational trainings

    Prior to arrival, students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, as well as topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students. If you have questions, contact the Office of Student Affairs at student-affairs-office@willamette.edu.

    June 27
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Opening Days and First Year Experience

    Staff from the Office of Student Engagement and Leadership (SEAL) will provide a detailed overview of Opening Days, our orientation program for new Bearcats. They will also discuss the First Year Experience designed to support incoming students during their first year on campus. This event will answer questions such as: What does orientation entail? When do I arrive? When do my parents leave? View the event recording.

  • July
    July 1 – Aug. 1

    Complete your Health History & Immunization Information paperwork

    Submit your online health history & immunization information to Bishop Wellness Center via the Student Health Portal. You'll receive an email with instructions from SaVanna Kraal, and information about SB 274 will be included per Oregon Law.

    July 5

    Student Accounts Office information mailed to you

    Look out for a mailing from Students Accounts regarding your online statement, the billing process, payment options and other important matters.

    July 11
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Wellness and Academic Support

    Our partners from Bishop Wellness Center and the Office of Academic Support will discuss the variety of ways in which Willamette helps students flourish and thrive on campus. This event will answer questions such as: Do I need insurance? Can I see a counselor? Are there tutors? View the event recording.

    July 12 – Aug. 29

    Apply for a parking permit

    Apply online to secure your parking permit. Parking permits are required by the last Monday in August.

    July 15

    View your tuition & fees statement

    Your tuition & fees statement will be posted to your online account, and a paper copy will be sent via regular mail.

    July 15 – Aug. 29

    Complete the Student Financial Responsibility Agreement

    All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Simply log into Bill+Payment and the agreement will appear on your screen. You must click "I Agree" prior to the first day of classes.

    July 18
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Career Development

    Staff from the Office of Career Development will share insights into the resources available to help Bearcats grow professionally. This event will answer questions such as: Can I have a campus job? How do I write a resume? Are there internships for freshmen? View the event recording.

    July 18 – Sept. 12

    Choose whether to opt-out of the CAFES Fee

    Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will be automatically charged if you do not opt-out by the deadline.

    July 18 – Sept. 12

    Complete your Student Health Insurance Waiver

    If you'd like to waive the university-provided health insurance, submit your Student Health Insurance Waiver online by September 12, 2022. Reach out to SaVanna Kraal at skraal@willamette.edu with questions.

    July 25
    5–5:50 p.m. (PDT)

    Virtual Summer Event for New Bearcats: Student Engagement and Leadership

    Our colleagues in the Office of Student Engagement and Leadership (SEAL) will discuss the many ways that Bearcats can engage in co-curricular activities both on and off Willamette's campus. This event will answer questions such as: Are there clubs I can join? How do I get involved on campus? What else is there to do in the community? View the event recording.

  • August
    Aug. 5

    Receive your Housing Assignment and roommate information on August 5th

    If you applied for housing, keep an eye on your Willamette email address for your housing assignment and roommate information on or by August 5th. This information will also be available in Bearcat BnB, Willamette's housing portal.

    Aug. 18–22

    Jump Start programs begin

    Jump Start programs take place right before orientation. Check the dates of your specific program, and feel free to reach out to the Office of Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!

    Aug. 23

    Move-in for students living on campus

    Information about the move-in process will be emailed to your Willamette email address. View important dates for housing for the year on the housing calendar and direct any questions to housing@willamette.edu.

    Aug. 23–28

    Opening Days begins

    Opening Days is our way of making sure you have all the information you'll need to adjust to Willamette. Opening Days will begin on the evening of August 23 after move-in. Contact the Office of Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!

    Aug. 26

    Speed Orientation

    Speed Orientation is a one-day orientation program recommended for transfer students who are fall student-athletes or transfer students who are unable to attend the entire Opening Days program.

    Aug. 29

    First day of undergraduate classes

    Classes begin at the College of Arts & Sciences. Explore the full academic calendar here.

    During Orientation

    Take the music theory assessment

    Any student who wishes to major or minor in Music must take the Musicianship Assessment on Saturday, August 27, at 10 a.m. This assessment consists of a short “exam” covering basic written and aural music theory, and is designed to help place you into the right level of music theory curriculum. For more information, read this letter from the department and explore this link.

    Audition for music ensembles and lessons

    Auditions for our various music ensembles will be taking place from Sunday, August 28 –Thursday, September 1. Vocalists and pianists wishing to study privately must also sign up for studio placement auditions, prior to enrolling in lessons. Instrumentalists who would like to enroll in private study should contact the faculty in their area directly for more information. Audition sign-up sheets are posted in-person in Rogers Music Center on the bulletin board between rooms 111 and 110. View more information on our music ensembles, private instructors and pricing, the audition experience, and the Music Department Social (happening Sunday, August 28, from 7–8 p.m.).

Willamette University

Enrolling Students

Address
Willamette University
900 State Street
Salem Oregon 97301 U.S.A.
Phone
503-370-6573