This timeline is designed to help you prepare for your first semester of classes at Willamette. We will contact you by email with a reminder and additional instructions for each task. Please check your email regularly to ensure you stay on track for enrollment. You may also review your checklist and progress.
Your first step is to submit your enrollment deposit, which secures your place in our next entering class of students. Login to your applicant status page, submit the Reply to Your Offer of Admission and then submit your payment. If you have questions regarding your reply and deposit, contact the Office of Admission at bearcat@willamette.edu or 844-BEARCAT.
Please reply to your offer of admission by May 1. The final enrollment deadline is July 31 for first year students and August 4 for transfer students.
- MayMay 1–7, 2023
Create Your Network Account and Activate Your University Email Account
Create your network account. This will activate your university email address and enable access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you checked the status of your application and received your admission decision). Failure to complete this task will delay other critical tasks, including course registration, housing and roommate assignment and bill payment.
Contact: wits@willamette.edu
May 1–31, 2023Housing Application: Step 1
During this step of the process, you will use the WU Housing Portal to:
- Review the Housing Contract and sign acknowledging you accept the terms
- Submit your lifestyles and likings information, which will help us match you with your roommate(s).
- If you do not plan to live on campus, please contact Residence Life and Housing to confirm your eligibility.
You will have access to the WU Housing Portal the day after you create your network account. Please wait until the following day to login to the WU Housing Portal. If you are unable to login after that, contact housing@willamette.edu.
This is also a good time to consider if you will purchase renters insurance. In the WU Housing Portal, navigate to the Applications & Forms menu, and select GradGuard Application and Information to be redirected to GradGuard where you can learn more.
Contact: housing@willamette.edu
May 1–31, 2023Add Your Willamette Email Account to Your Mobile Device
Follow these instructions to add your Willamette email account, including your calendar, to your mobile device.
Contact: wits@willamette.edu
May 1 – Jun. 1, 2023Update Contact Information
Welcome! We look forward to supporting you throughout the enrollment process. In order to ensure we can do this, please confirm contact information for you and your family. You can access this form in your applicant status page.
Contact: bearcat@willamette.edu
May 8–15, 2023First Year Students Only: Submit Your Colloquium Preferences
Review the College Colloquium options and submit the Colloquium Preference Form with your top choices.
Students who received the STEM scholarship will be placed in one of two STEM Colloquiums and do not need to submit their Colloquium Preferences.
Contact: advising@willamette.edu
May 8–19, 2023First Year Students Only: Submit Advising Questionnaire
Submit the Advising Questionnaire to prepare for your advising appointment.
Contact: advising@willamette.edu
May 8–31, 2023Complete Language Placement Exam
Complete a language placement exam online if you will continue previous language coursework.
Contact: advising@willamette.edu
May 8–31, 2023First Year Students Only: Review Math Placement Guidelines
Review the math placement and course selection guidelines to assist your course registration process.
Contact: advising@willamette.edu
May 8 – Jun. 2, 2023Transfer Students Only: Review Transfer Advising Manual
Explore the Transfer Student Advising Manual in preparation for your advising appointment.
Contact: advising@willamette.edu
May 8 – Aug. 15, 2023Accessible Education Services Early Advising
If you used an IEP or 504 in high school, have used accommodations at a prior college/university, have a diagnosed learning difference or mental health concern, please contact Accessible Education Service to assess what accommodations or support will be appropriate for your success.
Contact: accessible-info@willamette.edu
May 15, 2023Virtual Summer Event for New Bearcats: Kick Off & Course Registration
Hear from our Student Success staff about what to expect as you prepare to join the Bearcat community on campus this fall. This event will answer questions such as:
- What can I expect this summer?
- Who do I turn to for help?
- How do I register for classes?
Contact: bearcat@willamette.edu
May 22 – Jul. 14, 2023Review Information about Paying for College
The Office of Financial Aid will mail you information that summarizes estimated costs and financial aid for the upcoming semester, provides instructions for student loan processing, and outlines options for paying the balance due (such as through a payment plan, parent loan, and/or private loan).
Contact: finaid@willamette.edu
May 22 – Sep. 1, 2023Submit official final transcript(s) and test scores
First Year students, and transfer students with fewer than 62 semester credits, must have a final high school transcript with graduation date sent directly from their high school. All students with prior college enrollment (including as dual enrollment credit earned in high school) must also have official transcripts sent with the most recently completed term of grades included. Students who applied with test scores should ensure a verified score report has been received. Failure to receive these materials will delay course registration for the 2024 spring semester.
Contact: bearcat@willamette.edu
May 22, 2023Virtual Summer Event for New Bearcats: Bearcat Housing
Members of our Residence Life and Housing staff will share everything you need to know about living on campus in our First Year Commons. This event will answer questions such as:
- Where will I live?
- Who’s my roommate?
- What do I pack?
Contact: bearcat@willamette.edu
May 31, 2023First Year Students Only: College Colloquium Placement Notification
Your College Colloquium assignment will be sent to your Willamette email account.
Contact: advising@willamette.edu
- JuneJun. 1–15, 2023
Housing Application: Step 2
During this step, you will find or confirm your roommate through the WU Housing Portal. All roommate requests must be mutual, meaning, each student must request each other. You can bypass this phase if you would like the system to match you based on the answers you provided in your lifestyles and likings information.
Contact: housing@willamette.edu
Jun. 1–30, 2023Advising and Registration Appointment
You will be able to schedule your advising appointment once your Advising Questionnaire and Colloquium Preference forms are submitted. Advising appointments will take place during the month of June. Transfer students will be contacted after their enrollment is confirmed.
Contact: advising@willamette.edu
Jun. 1–26, 2023Register for a Jump Start Program
Register for an optional pre-orientation program to get a Jump Start on your college experience. Information will be included in your Opening Days email.
Students applying for a scholarship to reduce the cost of participating Jump Start programs should apply by June 19 at 11:59 p.m. Pacific.
Notification of placement will be sent on June 26. The application for all other students will close on June 26 at 11:59 p.m. Pacific. Notification of placement will be sent on June 30.
Jun. 1 – Aug. 1, 2023Varsity Athletes Only: Complete Student-Athlete Medical Screening
All incoming students who plan to participate in varsity sports are required to complete the medical screening process.
Jun. 1, 2023Orientation Information Emailed
We'll send you information about Opening Days, our new student orientation program, to your Willamette email address. Included will be information about your Opening Days group and leader.
Jun. 5 – Jul. 14, 2023Update Emergency Contact Information
Update your emergency contact information in SAGE, the system where all your educational records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.
Contact: registrar@willamette.edu
Jun. 5 – Jul. 31, 2023Complete New Student Profile
Help your Opening Days orientation leaders get to know you by completing your New Student Profile. Submit your form by July 30 to be entered into a drawing for Bearcat swag!
Jun. 5, 2023Virtual Summer Event for New Bearcats: Financial Aid & Student Accounts
Our colleagues from the Office of Financial aid will walk through details related to student aid and funding options. This event will answer questions such as:
- Where do I see my award?
- When do I pay my bill?
- How do I take out a loan?
Register June 5 by Noon Pacific.
Contact: bearcat@willamette.edu
Jun. 12 – Aug. 7, 2023Submit ID Card Photo
Submit your ID card photo online. We'll have it ready for you to pick up when you arrive to campus.
Contact: servicecenter@willamette.edu
Jun. 19 – Aug. 15, 2023Complete Required Educational Trainings
All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students. You will be notified via email with additional instructions.
Jun. 26, 2023Virtual Summer Event for New Bearcats: Opening Days & First Year Experience
Staff from the Office of Student Engagement and Leadership (SEAL) will provide a detailed overview of Opening Days, our orientation program for new Bearcats. They will also discuss the First Year Experience designed to support incoming students during their first year on campus. This event will answer questions such as:
- What does orientation entail?
- When do I arrive?
- When do my parents leave?
Register June 26 by Noon Pacific.
Contact: bearcat@willamette.edu
Jun. 30 – Aug. 1, 2023Submit Health History and Immunization Records
Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email.
Contact: Savanna Kraal, Office Manager/Student Insurance Coordinator, skraal@willamette.edu
- JulyJul. 3–7, 2023
University Closure
Willamette University is closed the week of July 3. Offices will reopen on Monday, July 10.
Jul. 5, 2023Student Accounts Information
Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.
Contact: student-accounts@willamette.edu
Jul. 10 – Aug. 29, 2023Apply for a Parking Permit
Apply online to secure your parking permit. Parking permits are required beginning the first day of classes.
Contact: safety@willamette.edu
Jul. 10 – Aug. 29, 2023Submit Student Financial Responsibility Agreement
All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.
Contact: student-accounts@willamette.edu
Jul. 10, 2023Virtual Summer Event for New Bearcats: Wellness & Academic Support
Our partners from Bishop Wellness Center and the Office of Academic Support will discuss the variety of ways in which Willamette helps students flourish and thrive on campus. This event will answer questions such as:
- Do I need insurance?
- Can I see a counselor?
- Are there tutors?
Register July 10 by Noon Pacific.
Contact: bearcat@willamette.edu
Jul. 14, 2023View Your Tuition and Fees Statement
Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.
Contact: student-accounts@willamette.edu
Jul. 17, 2023Virtual Summer Event for New Bearcats: Career Development
Staff from the Office of Career Development will share insights into the resources available to help Bearcats grow professionally. This event will answer questions such as:
- Can I have a campus job?
- How do I write a resume?
- Are there internships for freshmen?
Register July 17 by Noon Pacific.
Contact: bearcat@willamette.edu
Jul. 17 – Sept. 11, 2023Complete Your Health Insurance Waiver
All eligible students are enrolled in and charged for the Student Health Insurance Policy every academic year. Waivers are required annually for students who wish to opt out of the student health insurance plan. The student health insurance waiver is available from July 17 and must be submitted by September 11 for the 2023-2024 academic year.
Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator
Jul. 18 – Sept. 12, 2023CAFES Fee Opt Out
Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will automatically be charged if you do not opt-out by the deadline.
Contact: student-accounts@willamette.edu
Jul. 31, 2023Virtual Summer Event for New Bearcats: Student Engagement & Leadership
Our colleagues in the Office of Student Engagement and Leadership (SEAL) will discuss the many ways that Bearcats can engage in co-curricular activities both on and off Willamette's campus. This event will answer questions such as:
- Are there clubs I can join?
- How do I get involved on campus?
- What else is there to do in the community?
Register July 31 by Noon Pacific.
Contact: bearcat@willamette.edu
- AugustAug. 1–15, 2023
Reserve a Move In Time
Reserve a time to move in to your residence hall. Members of the Bearcat community will be here to help!
Contact: housing@willamette.edu
Aug. 1–29, 2023Gather Employment Documents to Bring to Campus
If you plan to work on campus, you will need to provide the required documentation for proof of work eligibility during the hiring process. Review the list of eligible documents from USCIS. Once you are hired for on-campus employment, you will need to provide required documents in their original format. Photocopies, scans, emails, or expired documents will not be accepted and will delay the start of your on-campus employment.
Contact: student-employment@willamette.edu
Aug. 4, 2023Receive Your Housing Assignment and Roommate Information
Your housing assignment and roommate information will be sent to your Willamette email account.
Contact: housing@willamette.edu
Aug. 8, 2023Early Arrival: Football
Recruited student athletes for football will arrive and move into their assigned residence hall and room.
Contact: housing@willamette.edu
Aug. 17, 2023Early Arrival: Men's Soccer, Women's Soccer, Women's Triathlon, Women's Volleyball
Recruited student athletes for men's soccer, women's soccer, women's triathlon, and women's volleyball will arrive and move into their assigned residence hall and room.
Contact: housing@willamette.edu
Aug. 18, 2023Jump Start Programs Begin
Jump Start programs take place before Opening Days, our orientation program. Check the dates of your specific program and contact Student Engagement and Leadership with any questions. Students should plan for a morning arrival and move-in, with programs beginning in the afternoon.
Aug. 22, 2023On-Campus Housing Arrival
Move in to your on-campus housing based on your previously reserved time.
Contact: housing@willamette.edu
Aug. 22, 2023Opening Days Begins
Opening Days will give you the tools and resources you need throughout your first semester and beyond.
Aug. 29, 2023First Day of Classes
Fall semester classes begin. Explore the full academic calendar.