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Important Dates for Enrolling Students

Please check back to this page periodically during the enrollment process as dates are subject to change.

This timeline is designed to help you prepare for your first semester of classes at Willamette. We will contact you by email with a reminder and additional instructions for each task. Please check your email regularly to ensure you stay on track for enrollment. You may also review your checklist and progress.

Your first step is to submit your enrollment deposit, which secures your place in our next entering class of students. Login to your applicant status page, submit the Reply to Your Offer of Admission and then submit your payment. If you have questions regarding your reply and deposit, contact the Office of Admission at or 844-BEARCAT.

Please reply to your offer of admission by May 1. The final enrollment deadline is July 31 for first year students and August 4 for transfer students.

  • May
    May 1–7, 2023

    Create Your Network Account and Activate Your University Email Account

    Create your network account. This will activate your university email address and enable access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you checked the status of your application and received your admission decision). Failure to complete this task will delay other critical tasks, including course registration, housing and roommate assignment and bill payment.


    May 1–31, 2023

    Housing Application: Step 1

    During this step of the process, you will use the WU Housing Portal to:

    • Review the Housing Contract and sign acknowledging you accept the terms
    • Submit your lifestyles and likings information, which will help us match you with your roommate(s).
    • If you do not plan to live on campus, please contact Residence Life and Housing to confirm your eligibility.

    You will have access to the WU Housing Portal the day after you create your network account. Please wait until the following day to login to the WU Housing Portal. If you are unable to login after that, contact

    This is also a good time to consider if you will purchase renters insurance. In the WU Housing Portal, navigate to the Applications & Forms menu, and select GradGuard Application and Information to be redirected to GradGuard where you can learn more.


    May 1–31, 2023

    Add Your Willamette Email Account to Your Mobile Device

    Follow these instructions to add your Willamette email account, including your calendar, to your mobile device.


    May 1 – Jun. 1, 2023

    Update Contact Information

    Welcome! We look forward to supporting you throughout the enrollment process. In order to ensure we can do this, please confirm contact information for you and your family. You can access this form in your applicant status page.


    May 8–15, 2023

    First Year Students Only: Submit Your Colloquium Preferences

    Review the College Colloquium options and submit the Colloquium Preference Form with your top choices.

    Students who received the STEM scholarship will be placed in one of two STEM Colloquiums and do not need to submit their Colloquium Preferences.


    May 8–19, 2023

    First Year Students Only: Submit Advising Questionnaire

    Submit the Advising Questionnaire to prepare for your advising appointment.


    May 8–31, 2023

    Complete Language Placement Exam

    Complete a language placement exam online if you will continue previous language coursework.


    May 8–31, 2023

    First Year Students Only: Review Math Placement Guidelines

    Review the math placement and course selection guidelines to assist your course registration process.


    May 8 – Jun. 2, 2023

    Transfer Students Only: Review Transfer Advising Manual

    Explore the Transfer Student Advising Manual in preparation for your advising appointment.


    May 8 – Aug. 15, 2023

    Accessible Education Services Early Advising

    If you used an IEP or 504 in high school, have used accommodations at a prior college/university, have a diagnosed learning difference or mental health concern, please contact Accessible Education Service to assess what accommodations or support will be appropriate for your success.


    May 15, 2023

    Virtual Summer Event for New Bearcats: Kick Off & Course Registration

    Hear from our Student Success staff about what to expect as you prepare to join the Bearcat community on campus this fall. This event will answer questions such as:

    • What can I expect this summer?
    • Who do I turn to for help?
    • How do I register for classes?


    May 22 – Jul. 14, 2023

    Review Information about Paying for College

    The Office of Financial Aid will mail you information that summarizes estimated costs and financial aid for the upcoming semester, provides instructions for student loan processing, and outlines options for paying the balance due (such as through a payment plan, parent loan, and/or private loan).


    May 22 – Sep. 1, 2023

    Submit official final transcript(s) and test scores

    First Year students, and transfer students with fewer than 62 semester credits, must have a final high school transcript with graduation date sent directly from their high school. All students with prior college enrollment (including as dual enrollment credit earned in high school) must also have official transcripts sent with the most recently completed term of grades included. Students who applied with test scores should ensure a verified score report has been received. Failure to receive these materials will delay course registration for the 2024 spring semester.


    May 22, 2023

    Virtual Summer Event for New Bearcats: Bearcat Housing

    Members of our Residence Life and Housing staff will share everything you need to know about living on campus in our First Year Commons. This event will answer questions such as:

    • Where will I live?
    • Who’s my roommate?
    • What do I pack?


    May 31, 2023

    First Year Students Only: College Colloquium Placement Notification

    Your College Colloquium assignment will be sent to your Willamette email account.


  • June
    Jun. 1–15, 2023

    Housing Application: Step 2

    During this step, you will find or confirm your roommate through the WU Housing Portal. All roommate requests must be mutual, meaning, each student must request each other. You can bypass this phase if you would like the system to match you based on the answers you provided in your lifestyles and likings information.


    Jun. 1–30, 2023

    Advising and Registration Appointment

    You will be able to schedule your advising appointment once your Advising Questionnaire and Colloquium Preference forms are submitted. Advising appointments will take place during the month of June. Transfer students will be contacted after their enrollment is confirmed.


    Jun. 1–26, 2023

    Register for a Jump Start Program

    Register for an optional pre-orientation program to get a Jump Start on your college experience. Information will be included in your Opening Days email.

    Students applying for a scholarship to reduce the cost of participating Jump Start programs should apply by June 19 at 11:59 p.m. Pacific.

    Notification of placement will be sent on June 26. The application for all other students will close on June 26 at 11:59 p.m. Pacific. Notification of placement will be sent on June 30.


    Jun. 1 – Aug. 1, 2023

    Varsity Athletes Only: Complete Student-Athlete Medical Screening

    All incoming students who plan to participate in varsity sports are required to complete the medical screening process.

    Jun. 1, 2023

    Orientation Information Emailed

    We'll send you information about Opening Days, our new student orientation program, to your Willamette email address. Included will be information about your Opening Days group and leader.


    Jun. 5 – Jul. 14, 2023

    Update Emergency Contact Information

    Update your emergency contact information in SAGE, the system where all your educational records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.


    Jun. 5 – Jul. 31, 2023

    Complete New Student Profile

    Help your Opening Days orientation leaders get to know you by completing your New Student Profile. Submit your form by July 30 to be entered into a drawing for Bearcat swag!


    Jun. 5, 2023

    Virtual Summer Event for New Bearcats: Financial Aid & Student Accounts

    Our colleagues from the Office of Financial aid will walk through details related to student aid and funding options. This event will answer questions such as:

    • Where do I see my award?
    • When do I pay my bill?
    • How do I take out a loan?

    Register June 5 by Noon Pacific.


    Jun. 12 – Aug. 7, 2023

    Submit ID Card Photo

    Submit your ID card photo online. We'll have it ready for you to pick up when you arrive to campus.


    Jun. 19 – Aug. 15, 2023

    Complete Required Educational Trainings

    All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students. You will be notified via email with additional instructions.


    Jun. 26, 2023

    Virtual Summer Event for New Bearcats: Opening Days & First Year Experience

    Staff from the Office of Student Engagement and Leadership (SEAL) will provide a detailed overview of Opening Days, our orientation program for new Bearcats. They will also discuss the First Year Experience designed to support incoming students during their first year on campus. This event will answer questions such as:

    • What does orientation entail?
    • When do I arrive?
    • When do my parents leave?

    Register June 26 by Noon Pacific.


    Jun. 30 – Aug. 1, 2023

    Submit Health History and Immunization Records

    Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email.

    Contact: Savanna Kraal, Office Manager/Student Insurance Coordinator,

  • July
    Jul. 3–7, 2023

    University Closure

    Willamette University is closed the week of July 3. Offices will reopen on Monday, July 10.

    Jul. 5, 2023

    Student Accounts Information

    Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.


    Jul. 10 – Aug. 29, 2023

    Apply for a Parking Permit

    Apply online to secure your parking permit. Parking permits are required beginning the first day of classes.


    Jul. 10 – Aug. 29, 2023

    Submit Student Financial Responsibility Agreement

    All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.


    Jul. 10, 2023

    Virtual Summer Event for New Bearcats: Wellness & Academic Support

    Our partners from Bishop Wellness Center and the Office of Academic Support will discuss the variety of ways in which Willamette helps students flourish and thrive on campus. This event will answer questions such as:

    • Do I need insurance?
    • Can I see a counselor?
    • Are there tutors?

    Register July 10 by Noon Pacific.


    Jul. 14, 2023

    View Your Tuition and Fees Statement

    Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.


    Jul. 17, 2023

    Virtual Summer Event for New Bearcats: Career Development

    Staff from the Office of Career Development will share insights into the resources available to help Bearcats grow professionally. This event will answer questions such as:

    • Can I have a campus job?
    • How do I write a resume?
    • Are there internships for freshmen?

    Register July 17 by Noon Pacific.


    Jul. 17 – Sept. 11, 2023

    Complete Your Health Insurance Waiver

    All eligible students are enrolled in and charged for the Student Health Insurance Policy every academic year. Waivers are required annually for students who wish to opt out of the student health insurance plan. The student health insurance waiver is available from July 17 and must be submitted by September 11 for the 2023-2024 academic year.

    Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

    Jul. 18 – Sept. 12, 2023

    CAFES Fee Opt Out

    Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will automatically be charged if you do not opt-out by the deadline.


    Jul. 31, 2023

    Virtual Summer Event for New Bearcats: Student Engagement & Leadership

    Our colleagues in the Office of Student Engagement and Leadership (SEAL) will discuss the many ways that Bearcats can engage in co-curricular activities both on and off Willamette's campus. This event will answer questions such as:

    • Are there clubs I can join?
    • How do I get involved on campus?
    • What else is there to do in the community?

    Register July 31 by Noon Pacific.


  • August
    Aug. 1–15, 2023

    Reserve a Move In Time

    Reserve a time to move in to your residence hall. Members of the Bearcat community will be here to help!


    Aug. 1–29, 2023

    Gather Employment Documents to Bring to Campus

    If you plan to work on campus, you will need to provide the required documentation for proof of work eligibility during the hiring process. Review the list of eligible documents from USCIS. Once you are hired for on-campus employment, you will need to provide required documents in their original format. Photocopies, scans, emails, or expired documents will not be accepted and will delay the start of your on-campus employment.


    Aug. 4, 2023

    Receive Your Housing Assignment and Roommate Information

    Your housing assignment and roommate information will be sent to your Willamette email account.


    Aug. 8, 2023

    Early Arrival: Football

    Recruited student athletes for football will arrive and move into their assigned residence hall and room.


    Aug. 17, 2023

    Early Arrival: Men's Soccer, Women's Soccer, Women's Triathlon, Women's Volleyball

    Recruited student athletes for men's soccer, women's soccer, women's triathlon, and women's volleyball will arrive and move into their assigned residence hall and room.


    Aug. 18, 2023

    Jump Start Programs Begin

    Jump Start programs take place before Opening Days, our orientation program. Check the dates of your specific program and contact Student Engagement and Leadership with any questions. Students should plan for a morning arrival and move-in, with programs beginning in the afternoon.


    Aug. 22, 2023

    On-Campus Housing Arrival

    Move in to your on-campus housing based on your previously reserved time.


    Aug. 22, 2023

    Opening Days Begins

    Opening Days will give you the tools and resources you need throughout your first semester and beyond.


    Aug. 29, 2023

    First Day of Classes

    Fall semester classes begin. Explore the full academic calendar.

New Student Checklist

We’ll ask you to complete important tasks as you begin your journey at Willamette. Once you have created your Willamette email account, you’ll be able to access your personalized new student checklist showing what tasks you have completed and what remains.


Willamette University

Enrolling Students

Willamette University
900 State Street
Salem Oregon 97301 U.S.A.