This timeline is designed to help you prepare to begin your first semester of classes as a Willamette student. We’ll be in contact with you to support you through each of the tasks outlined here, so please keep an eye on your email for detailed instructions outlining how to complete each item in this list. You'll also find instructions for how to complete each task on the “Stay on Track” page for your reference, and you can check your progress on your personal checklist at any time.
If you have had a 504, IEP or ADA accommodation before or if you believe that you will need accommodations, we encourage you to pursue a consultation with Accessible Education Services by reaching out directly to accessible-info@willamette.edu.
First Year Students
March 1 – June 1 Update your Contact Information
- Welcome to Willamette! We look forward to supporting you throughout the enrollment process, and in order to be most effective, we need updated contact information for you and your family. Please fill out the 'Contact Information Update' on your Applicant Status Page.
March 8 – May 7 Create your Willamette email account
- Create your Willamette University email account to gain access to all of our network services.
May 1 – July 1 Student-Athlete Medical Paperwork
- All incoming students who are planning to participate in varsity sports are required to complete the medical screening process by July 1st.
May 7 – Arrival Early Advising with Accessible Education Services
- If you have an IEP or 504 in high school (or believe that you should have one), please contact Accessible Education Services (accessible-info@willamette.edu) to assess what accommodations will be appropriate to support your academic success.
May 7–14 Submit your Colloquium Preferences
- Review the College Colloquium course options and submit your Colloquium Preference Form by May 14.
May 10–31 Fill out the Advising Questionnaire
- Submit the advising questionnaire to prepare for your advising appointment. Once your questionnaire is complete, we'll call you to arrange a one-on-one advising appointment to get you registered for classes.
May 21 – June 11 Complete your housing paperwork in Bearcat BnB
- Fill out your roommate information form, your housing agreement, and your dining preferences in Bearcat BnB, Willamette's housing web portal.
May 21 – June 4 Find your language and math placements
- Complete a foreign language exam online and review the math placement guidelines at least 24 hours before your advising appointment.
May 24 – July 15 Information about paying for college mailed to you
- Be on the lookout for a mailing that summarizes estimated costs and financial aid for fall semester, provides instructions for student loan processing, and outlines options for paying fall balance due ( eg. payment plan, parent loan, and/or private loan).
Week of May 31 Electronic notification of College Colloquium placement
- Check your Willamette email for information about your college colloquium assignment.
June 1 – Early July Advising and registration phone appointments are arranged
- Once you've submitted your advising questionnaire and colloquium preferences form, we'll call you to arrange an advising & registration appointment. Registration will continue throughout early July.
June 4 – July 31 Complete your new student profile
- Help your Opening Days orientation leaders get to know you by completing your New Student Profile Form. Submit your form by the end of July for a chance to win some Willamette Swag!
June 7 – Early Sept. Submit your final transcript and official test scores
- Request your final transcripts from your high school and submit your official test scores to the Office of Admission. Questions can be directed to bearcat@willamette.edu.
June 7 – July 16 Update your emergency contact information
Week of June 7 Orientation and Jump Start information mailed to you
- We'll mail you information about Opening Days and our Jump Start programs, including information about your Opening Days Group.
June 14 – Aug. 9 Get your student ID card
- Submit your ID card photo online. We'll have your card ready for you to pick up when you arrive on campus.
Week of June 21 – Late July Register for a Jump Start program
- Register for an optional pre-orientation program to get a Jump Start on your college experience. Spaces will fill up quickly!
July 1 – Aug. 1 Complete your Health History & Immunization Information paperwork
- Submit your online health history & immunization information to Bishop Wellness Center via the Student Health Portal. You'll receive an email with instructions from SaVanna Kraal, and information about SB 274 will be included per Oregon Law.
July 5 Student Accounts Office information mailed to you
July 12 View your tuition & fees statement
- Your tuition & fees statement will be posted to your online account, and a paper copy will be sent via regular mail.
July 19 – Aug. 30 Complete your required Everfi trainings
- Complete your required trainings about sexual assault prevention and alcohol and other drug prevention.
July 19 – Aug. 30 Complete the Student Financial Responsibility Agreement
- All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Simply log into Bill+Payment and the agreement will appear on your screen. You must click "I Agree" prior to the first day of classes.
July 19 – Sept. 13 Choose whether to opt-out of the CAFES Fee
- Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will be automatically charged if you do not opt-out by the deadline.
July 19 Complete your Student Health Insurance Waiver
- If you'd like to waive the university-provided health insurance, submit your Student Health Insurance Waiver online by July 19. Reach out to SaVanna Kraal at skraal@willamette.edu with questions.
Week of July 26 Housing assignment and roommate information available
- Keep an eye on your Willamette email address for your housing assignment and roommate information. This information will also be available in Bearcat BnB, Willamette's housing portal.
During Orientation Take the music theory assessment
- Students intending to pursue a major or a minor in music should plan to take the music theory assessment to find your theory placement.
Audition for music ensembles and lessons
- Music auditions will take place throughout Opening Days for students interested in participating in music ensembles or taking music lessons.
Aug. 24 Move-in for students living on campus
- Information about the move-in process will be emailed to your Willamette email address. View important dates for housing for the year on the housing calendar and direct any questions to housing@willamette.edu.
Aug. 21–24 Jump Start programs begin
- Jump Start programs take place right before orientation. Check the dates of your specific program, and feel free to reach out to Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!
Aug. 25–29 Opening Days begins
- Opening Days is our way of making sure you have all the information you'll need to adjust to Willamette. Contact Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!
Aug. 30 First day of undergraduate classes
- Classes begin at the College of Arts & Sciences. Explore the full academic calendar here.
Transfer Students
March 1 – June 1 Update your Contact Information
- Welcome to Willamette! We look forward to supporting you throughout the enrollment process, and in order to be most effective, we need updated contact information for you and your family. Please fill out the 'Contact Information Update' on your Applicant Status Page.
March 8 – May 7 Create your Willamette email account
- Create your Willamette University email account to gain access to all of our network services, and make sure to add your new email address to the email app on your cell phone to stay connected.
May 1 – July 1 Complete your student-athlete medical screening
- All incoming students who are planning to participate in varsity sports are required to complete the medical screening process by July 1st.
May 7 – Arrival Early Advising with Accessible Education Services
- If you have an IEP or 504 in high school (or believe that you should have one), please contact Accessible Education Services (accessible-info@willamette.edu) to assess what accommodations will be appropriate to support your academic success.
May 21 – June 11 Information about securing housing distributed
- If you plan to live on campus, fill out your roommate information form, your housing agreement, and your dining preferences in Bearcat BnB, Willamette's housing web portal. If you do not plan to live on campus, please confirm your eligibility to live off-campus by emailing housing@willamette.edu.
May 21 – June 4 Find your language and math placements
- Complete a foreign language exam online and review the math placement guidelines at least 24 hours before your advising appointment.
May 21 – June 4 Review the Transfer Student Advising Manual
- Explore the Transfer Student Advising Manual in preparation for your advising appointment
May 24 Information about paying for college mailed to you
- Be on the lookout for a mailing that summarizes estimated costs and financial aid for fall semester, provides instructions for student loan processing, and outlines options for paying fall balance due ( eg. payment plan, parent loan, and/or private loan).
June 4 – July 31 Complete your new student profile
- Help your Opening Days orientation leaders get to know you by completing your New Student Profile Form. Submit your form by the end of July for a chance to win some Willamette Swag!
June 7 – Early July Advising and registration phone appointments are arranged
- Look for a phone call from our registration counselors about arranging an advising & registration appointment. Registration will continue throughout early July.
June 7 – Early Sept. Submit your final transcript and official test scores
- Submit any outstanding final grades to the Office of Admission. Questions can be directed to bearcat@willamette.edu.
June 7 – July 16 Update your emergency contact information
Week of June 7 Orientation information mailed to you
- We'll mail you information about Opening Days and our Jump Start programs, including information about your Opening Days Group.
June 14 – Aug. 9 Get your student ID card
- Submit your ID card photo online. We'll have your card ready for you to pick up when you arrive on campus.
June 15 Register for a Jump Start program
- Register for an optional pre-orientation program to get a Jump Start on your college experience. Spaces will fill up quickly!
July 1–31 Student Accounts Office information mailed
July 1 – Aug. 1 Complete your Health History & Immunization Information paperwork
- Submit your online health history & immunization information to Bishop Wellness Center via the Student Health Portal. You'll receive an email with instructions from SaVanna Kraal, and information about SB 274 will be included per Oregon Law.
July 5 – Aug. 1 Complete U Got This!
- Look for an email from Catharsis with information about your U Got This! Title IX training.
July 12 View your tuition & fees statement
- Your tuition & fees statement will be posted to your online account, and a paper copy will be sent via regular mail.
July 19 Complete the Student Financial Responsibility Agreement
- All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Simply log into Bill+Payment and the agreement will appear on your screen. You must click "I Agree" prior to the first day of classes.
July 19 – Sept. 13 Choose whether to opt-out of the CAFES Fee
- Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will be automatically charged if you do not opt-out by the deadline.
July 19 Complete your Student Health Insurance Waiver
- If you'd like to waive the university-provided health insurance, submit your Student Health Insurance Waiver online by July 19. Reach out to SaVanna Kraal at skraal@willamette.edu with questions.
Week of July 26 Housing assignment and roommate information available
- If you plan to live on campus, your housing assignment and roommate information will be emailed to you. This information will also be available in Bearcat BnB, Willamette's housing portal.
During Orientation Take the music theory assessment
- Students intending to pursue a major or a minor in music should plan to take the music theory assessment to find their theory placement.
Audition for music ensembles and lessons
- Music auditions will take place throughout Opening Days for students interested in participating in music ensembles or taking music lessons.
Aug. 24 Move-in for students living on campus
- Information about the move-in process will be emailed to your Willamette email address. View important dates for housing for the year on the housing calendar and direct any questions to housing@willamette.edu.
Aug. 21–24 Jump Start programs begin
- Jump Start programs take place right before orientation. Check the dates of your specific program, and feel free to reach out to Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!
Aug. 25–29 Opening Days begins
- Opening Days is our way of making sure you have all the information you'll need to adjust to Willamette. Contact Student Engagement & Leadership with questions at student-engagement-group@willamette.edu!
By Aug. 30 Apply for a parking permit
- Apply online to secure your parking permit. It will be delivered to your campus mailbox for pick-up when you arrive. Parking permits are required by the last Monday in August.
Aug. 30 First day of undergraduate classes
- Classes begin for the College of Arts & Sciences. Explore the full academic calendar here.
First Year & Transfer Student Checklist
There are a few tasks you need to complete before you will begin your journey at Willamette. Once you have created your Willamette email account, you will be able to access the new student checklist.