Important Dates for Enrolling Students

Please check back throughout the summer as dates are subject to change.

First Year Students

May 1
Student-Athlete Medical Paperwork
  • All incoming students who are planning to participate in varsity sports are required to complete the medical screening process by July 1st.
May 5
Update your Contact Information
  • Welcome to Willamette! We look forward to supporting you throughout the enrollment process, and in order to be most effective, we need updated contact information for you and your family. Please fill out the 'Contact Information Update' on your Applicant Status Page.
May 7
Welcome Email
May 7th - arrival
Early Advising with Accessible Education Services
  • If you have an IEP or 504 in high school (or believe that you should have one), please contact Accessible Education Services (accessible-info@willamette.edu) to assess what accommodations will be appropriate to support your academic success.
  • If you believe you are autistic or have ADHD, please contact Accessible Education Service (accessible-info@willamette.edu) about what supports are available.
May 8
Submit your Colloquium Preferences
May 12
Fill out the Advising Questionnaire
By May 15
Create a Willamette email account & submit Colloquium preferences
Week of May 20
Housing registration information distributed
Paying For College Mailing
  • Summarizes estimated costs and financial aid for fall semester
  • Provides instructions for student loan processing
  • Reviews options for paying fall balance due (payment plan, parent loan, and/or private loan)
May 22
Placement Exams
By June 1
Electronic notification of College Colloquium placement
Advising & Course Registration Questionnaire
June 1
Request your final HS transcript and official test scores
  • Transcripts should be sent to: The Office of Admission, Willamette University, 900 State St., Salem OR 97301.
June 3-28
Advising and registration phone appointments are arranged
  • Colloquium preferences and Questionnaire must be submitted before we will call to set up your registration appointment
  • We will contact you using information given in the Questionnaire
  • Registration continues through early July
Starting June 5
Complete your new student profile
  • To better welcome you during Opening Days and improve your experience at Willamette as an incoming student, we ask you to take a moment to complete a short profile which will provide us with your interests and basic contact information.
ID Card Photos
By June 5
Placement Exams (Completed at least 24 hours before your registration appointment)
  • Complete foreign language placement exams online (by June 5)
June 8 - July 17
Update your Emergency Contact Information
  • Fill out your emergency contact information through SAGE. You'll find detailed instructions online.
Week of June 8
Orientation
  • Opening Days and Jump Start Information mailed, including your Opening Days Group information
By June 14
Housing agreement due to Housing & Conferences in the Bearcat BnB.
July 1 - July 31
Jump Start registration
July 1 - Aug 1
Complete Health History & Immunization Information
July 5 - Aug 1
Complete U Got This!
Week of July 6
Student Accounts Office information mailed
  • The Student Account office will send you a letter regarding your online statement, the billing process, payment options and other important matters.
Week of July 13th
Tuition & fees statement
  • Your tuition & fees statement will be posted to your online account, and a paper copy sent via regular mail.
July 17
Hall assignments
  • Hall assignments are emailed to your Willamette University email accoun
Week of July 20th
Complete "Student Financial Responsibility Agreement"
  • All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Simply log into Bill+Payment and the agreement will appear on your screen. You must click "I Agree" prior to the first day of classes, August 31st.
July 20
Complete Student Health Insurance Waiver
Opt out of the CAFES Fee
  • CAFES Fee opt out process begins. Must opt out by Sept 14, 2020.
July 31
Housing assignments and roommate information available in the Bearcat BnB.
  • An email will be sent to students when this is available for viewing.
August 1
Final HS transcript and official test scores are due
  • Transcripts should be sent to: The Office of Admission, Willamette University, 900 State St., Salem OR 97301.
Week of August 1st
Financial Aid mailer to Federal Work Study Eligible Students on “How to find a job on campus”
  • An email will be sent to students which outlines how to find and apply for jobs on campus.
Parking permits are required by the last Monday in August.
  • Apply online and your permit will be delivered to your campus mail box.
By Aug 5
Room number and roommate information is emailed to your Willamette University email account
Aug 18-19
Move in for New Entering CAS students.
  • We are assigning dates and times in order to maintain social distancing. Your move in date and time will be emailed to your Willamette email address. Housing Calendar
Late August
Jump Start
Aug 19-23
Orientation
August 22
Music Theory Assessment
  • If you plan on being a music major or minor you must take the Music Theory Assessment. Find more information on the audition webpage.
August 22 - 27
Music Auditions
  • Auditions for lessons and ensembles are open to all students regardless of whether you're interested in pursuing a major in music. Find more information on the audition webpage.
Aug 24
First Day of CAS Classes and Student Financial Responsibility Agreement
  • First Day of CAS Classes. Due date for fall semester tuition and fees.
  • Deadline to complete your Student Financial Responsibility Agreement

Transfer Students

May 5
Update your Contact Information
  • Welcome to Willamette! We look forward to supporting you throughout the enrollment process, and in order to be most effective, we need updated contact information for you and your family. Please fill out the 'Contact Information Update' on your Applicant Status Page.
May 7th - arrival
Early Advising with Accessible Education Services
  • If you have an IEP or 504 in high school (or believe that you should have one), please contact Accessible Education Services (accessible-info@willamette.edu) to assess what accommodations will be appropriate to support your academic success.
  • If you believe you are autistic or have ADHD, please contact Accessible Education Service (accessible-info@willamette.edu) about what supports are available.
May 12 - Arrival
Welcome Emails
  • Within the first few days of depositing, you'll receive two welcome emails from Advising and Registration with information about preparing for academic advising and creating your Willamette email account.
Fill out the Advising Questionnaire
By May 15
Create a Willamette email account & confirm/update your emergency contact information
Week of May 20
Housing registration information distributed
Paying For College Mailing
  • Summarizes estimated costs and financial aid for fall semester
  • Provides instructions for student loan processing
  • Reviews options for paying fall balance due (payment plan, parent loan, and/or private loan)
May 22
Placement Exams
  • Take a language placement exam and review the math placement guidelines.
June 1
Starting June 1
Complete your new student profile
  • To better welcome you during Opening Days and improve your experience at Willamette as an incoming student, we ask you to take a moment to complete a short profile which will provide us with your interests and basic contact information.
June 3-30
Advising and registration phone appointments are arranged
Starting June 5
ID Card Photos
  • Submit your ID card photo online using the provided form.
By June 5
Placement Exams (Completed at least 24 hours before your registration appointment)
  • Complete foreign language placement exams online (by June 5)
June 8 - July 17
Update your Emergency Contact Information
  • Fill out your emergency contact information through SAGE. You'll find detailed instructions online.
Week of June 8
Orientation
  • Opening Days and Jump Start Information mailed, including your Opening Days Group information
By June 14
Housing agreement due to Housing & Conferences in the Bearcat BnB.
July 1 - July 31
Jump Start registration
July 1 - Aug 1
Complete Health History & Immunization Information
July 5 - Aug 1
Complete U Got This!
Week of July 6
Student Accounts Office information mailed
  • The Student Account office will send you a letter regarding your online statement, the billing process, payment options and other important matters.
Week of July 8th
Tuition & fees statement
  • Your tuition & fees statement will be posted to your online account, and a paper copy sent via regular mail.
July 17
Hall assignments
  • Hall assignments are emailed to your Willamette University email accoun
July 20
Complete Student Health Insurance Waiver
Opt out of the CAFES Fee
  • CAFES Fee opt out process begins. Must opt out by Sept 14, 2020.
Week of July 20th
Complete "Student Financial Responsibility Agreement"
  • All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Simply log into Bill+Payment and the agreement will appear on your screen. You must click "I Agree" prior to the first day of classes, August 31st.
July 23
Opt out of the Green Initiative Fee
July 31
Housing assignments and roommate information available in the Bearcat BnB.
  • An email will be sent to students when this is available for viewing.
Week of August 1st
Financial Aid mailer to Federal Work Study Eligible Students on “How to find a job on campus”
  • An email will be sent to students which outlines how to find and apply for jobs on campus.
Parking permits are required by the last Monday in August.
  • Apply online and your permit will be delivered to your campus mail box.
By Aug 5
Room number and roommate information is emailed to your Willamette University email account
Aug 18-19
Move in for New Entering CAS students.
  • We are assigning dates and times in order to maintain social distancing. Your move in date and time will be emailed to your Willamette email address. Housing Calendar
Late August
Jump Start
Aug 19-23
Orientation
Aug 21
Speed Orientation
  • Speed Orientation is a one-day optional alternative to Opening Days and is recommended for students who live off campus as well as football, volleyball, and soccer student athletes. All students are welcome to participate in traditional Opening Days.
August 22
Music Theory Assessment
  • If you plan on being a music major or minor you must take the Music Theory Assessment. Find more information on the audition webpage.
August 22 - 27
Music Auditions
  • Auditions for lessons and ensembles are open to all students regardless of whether you're interested in pursuing a major in music. Find more information on the audition webpage.
Aug 24
First Day of CAS Classes and Student Financial Responsibility Agreement
  • First Day of CAS Classes. Due date for fall semester tuition and fees.
  • Deadline to complete your Student Financial Responsibility Agreement

First Year & Transfer Student Checklist

There are a few tasks you need to complete before you will begin your journey at Willamette. Once you have created your Willamette email account, you will be able to access the new student checklist.

Student Checklist


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