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Important Dates for Enrolling Students

Please check back to this page periodically during the enrollment process as dates are subject to change.

This timeline is designed to help you prepare for your first semester of classes at Willamette. We will contact you by email with a reminder and additional instructions for each task. Please check your email regularly to ensure you stay on track for enrollment. You may also review your checklist and progress.

If you have used a 504, IEP or ADA accommodation in the past, or if you believe you will utilize accommodations, please contact Accessible Education Services (AES) at accessible-info@willamette.edu for a consultation.

New Student Checklist

We’ll ask you to complete important tasks as you begin your journey at Willamette. Once you have created your Willamette email account, you’ll be able to access your personalized new student checklist showing what tasks you have completed and what remains.

CHECKLIST

First Year Students

  • November
    Nov. 18 – Dec. 9, 2022

    Enrollment deposit due

    Submit your enrollment deposit to secure your place in the next entering cohort. To ensure you are able to complete all required steps in a timely manner, please submit your deposit by December 9. Willamette is closed for Winter Break from December 19 and will reopen on January 2, 2023.

    Contact: bearcat@willamette.edu

    Nov. 18 – Dec. 13, 2022

    Create your university email account

    Create your university email address to gain access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you checked the status of your application and received your admission decision). Failure to complete this task will delay other critical tasks, including course registration, housing and roommate assignment and bill payment. Your Willamette email address is also the only email account we will send official communication.

    Contact: bearcat@willamette.edu

  • December
    Dec. 1–16, 2022

    Accessible Education Services

    If you have used an IEP or 504 in high school, have used accommodations at a prior college/university, have a diagnosed learning difference or mental health concern, please contact Accessible Education Services to assess what accommodations or support will be appropriate for your success you gave.

    Contact: accessible-info@willamette.edu

    Dec. 1–13, 2022

    Review math options

    Review the math selection guidelines to assist your course registration process.

    Contact: advising@willamette.edu

    Dec. 1–13, 2022

    Complete language placement

    Complete a language placement exam online if you will continue previous language coursework.

    Contact: advising@willamette.edu

    Dec. 1–13, 2022

    Varsity Athletes: Complete student-athlete medical screening

    New student-athletes are required to complete the medical screening process.

    Contact: Ken Smith, Assistant Athletics Director Sports Medicine

    Dec. 1–13, 2022

    Complete housing application

    During this step of the process, you will use the WU Housing Portal to:

    • Review and sign the Housing Contract acknowledging you accept the terms;
    • Make a decision regarding the purchase of renters insurance for your residence hall room; and,
    • Submit your lifestyles and likings information, which will help us match you with your roommate(s).

    If you do not plan to live on campus, please contact Residence Life and Housing to confirm your eligibility.

    Contact: housing@willamette.edu

    Dec. 1, 2022 – Jan. 6, 2023

    Submit ID card photo

    Submit your ID card photo online. We'll have it ready for you to pick up when you arrive on campus.

    Contact: servicecenter@willamette.edu

    Dec. 1, 2022 – Jan. 6, 2023

    Register for Orientation

    Register for Mid-Year Orientation January 13-15, 2023.

    Contact: student-engagement-group@willamette.edu

    Dec. 1, 2022 – Jan. 6, 2023

    Update emergency contact information

    Update your emergency contact information in SAGE, the system where all your records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.

    Contact: registrar@willamette.edu

    Dec. 5, 2022 – Jan. 10, 2023

    Advising and Registration Phone Appointment

    The College of Arts and Sciences Dean’s Office will contact you to schedule an advising appointment.

    Contact: advising@willamette.edu

  • January
    Jan. 2–30, 2023

    Health history and immunization records due

    Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email.

    Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

    Jan. 2–30, 2023

    Student Financial Responsibility Agreement due

    All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.

    Contact: student-accounts@willamette.edu

    Jan. 2–30, 2023

    Submit official final transcript(s) and test scores

    Updated transcripts with the most recently completed term should be sent directly from the most recently attended college/university. Students transferring fewer than 62 semester credits must also submit a final high school transcript with graduation date. Students who applied with test scores should ensure official score reports have been received. Failure to submit these documents will prevent you from registering for your second semester courses.

    Contact: bearcat@willamette.edu

    Date TBD

    Student Accounts Information

    Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.

    Contact: student-accounts@willamette.edu

    Date TBD

    View your tuition and fees statement

    Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.

    Contact: student-accounts@willamette.edu

    Jan. 2–30, 2023

    Health insurance waiver due

    The student health insurance waiver application will be available from the Student Insurance Coordinator beginning January 2, 2023.

    Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

    Date TBD

    CAFES Fee Opt Out

    Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will be automatically charged if you do not opt-out by the deadline.

    Contact: student-accounts@willamette.edu

    Jan. 9 – Feb. 1, 2023

    Complete required educational trainings

    All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students.

    Contact: student-affairs-office@willamette.edu

    Jan. 2–17, 2023

    Apply for a parking permit

    Apply online to obtain your parking permit. Parking permits are required.

    Contact: safety@willamette.edu

    Date TBD

    Move into on-campus housing.

    Your housing assignment and information about the move in process will be emailed to your university email address.

    Contact: housing@willamette.edu

    Jan 13–15, 2023

    Mid-Year Orientation

    Register for Mid-Year Orientation.

    Contact: student-engagement-group@willamette.edu

    Jan. 17, 2023

    First day of classes

    Spring semester classes begin. Explore the full academic calendar.

Transfer Students

  • November
    Nov. 18 – Dec. 9, 2022

    Enrollment deposit due

    Submit your enrollment deposit to secure your place in the next entering cohort. To ensure you are able to complete all required steps in a timely manner, please submit your deposit by December 9. Willamette is closed for Winter Break from December 19 and will reopen on January 2, 2023.

    Contact: bearcat@willamette.edu

    Nov. 18 – Dec. 13, 2022

    Create your university email account

    Create your university email address to gain access to all the services you'll need as a student. For reference, you can find your student ID number on your applicant status page (where you checked the status of your application and received your admission decision). Failure to complete this task will delay other critical tasks, including course registration, housing and roommate assignment and bill payment. Your Willamette email address is also the only email account we will send official communication.

    Contact: bearcat@willamette.edu

  • December
    Dec. 1–16, 2022

    Accessible Education Services

    If you have used an IEP or 504 in high school, have used accommodations at a prior college/university, have a diagnosed learning difference or mental health concern, please contact Accessible Education Services to assess what accommodations or support will be appropriate for your success you gave.

    Contact: accessible-info@willamette.edu

    Dec. 1–13, 2022

    Review Transfer Advising Manual

    Explore the Transfer Student Advising Manual in preparation for your advising appointment.

    Contact: advising@willamette.edu

    Dec. 1–13, 2022

    Complete language placement

    Complete a language placement exam online if you will continue previous language coursework.

    Contact: advising@willamette.edu

    Dec. 1–13, 2022

    Varsity Athletes: Complete student-athlete medical screening

    New student-athletes are required to complete the medical screening process.

    Contact: Ken Smith, Assistant Athletics Director Sports Medicine

    Dec. 1–13, 2022

    Complete housing application

    During this step of the process, you will use the WU Housing Portal to:

    • Review and sign the Housing Contract acknowledging you accept the terms;
    • Make a decision regarding the purchase of renters insurance for your residence hall room; and,
    • Submit your lifestyles and likings information, which will help us match you with your roommate(s).

    If you do not plan to live on campus, please contact Residence Life and Housing to confirm your eligibility.

    Contact: housing@willamette.edu

    Dec. 1, 2022 – Jan. 6, 2023

    Submit ID card photo

    Submit your ID card photo online. We'll have it ready for you to pick up when you arrive on campus.

    Contact: servicecenter@willamette.edu

    Dec. 1, 2022 – Jan. 6, 2023

    Register for Orientation

    Register for Mid-Year Orientation January 13-15, 2023.

    Contact: student-engagement-group@willamette.edu

    Dec. 1, 2022 – Jan. 6, 2023

    Update emergency contact information

    Update your emergency contact information in SAGE, the system where all your records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.

    Contact: registrar@willamette.edu

    Dec. 5, 2022 – Jan. 10, 2023

    Advising and Registration Phone Appointment

    The College of Arts and Sciences Dean’s Office will contact you to schedule an advising appointment.

    Contact: advising@willamette.edu

  • January
    Jan. 2–30, 2023

    Health history and immunization records due

    Submit your online health history and immunization information to Bishop Wellness Center via the Student Health Portal. Instructions, including information about SB 274 per Oregon law, will be sent via email.

    Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

    Jan. 2–30, 2023

    Student Financial Responsibility Agreement due

    All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.

    Contact: student-accounts@willamette.edu

    Jan. 2–30, 2023

    Submit official final transcript(s) and test scores

    Updated transcripts with the most recently completed term should be sent directly from the most recently attended college/university. Students transferring fewer than 62 semester credits must also submit a final high school transcript with graduation date. Students who applied with test scores should ensure official score reports have been received. Failure to submit these documents will prevent you from registering for your second semester courses.

    Contact: bearcat@willamette.edu

    Date TBD

    Student Accounts Information

    Student Accounts will mail you information regarding your online statement, the billing process, payment options and other important matters.

    Contact: student-accounts@willamette.edu

    Date TBD

    View your tuition and fees statement

    Your tuition and fees statement will be posted to your online account, and a paper copy will be sent via regular mail.

    Contact: student-accounts@willamette.edu

    Jan. 2–30, 2023

    Health insurance waiver due

    The student health insurance waiver application will be available from the Student Insurance Coordinator beginning January 2, 2023.

    Contact: SaVanna Kraal, Office Manager/Student Insurance Coordinator

    Date TBD

    CAFES Fee Opt Out

    Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You will be automatically charged if you do not opt-out by the deadline.

    Contact: student-accounts@willamette.edu

    Jan. 9 – Feb. 1, 2023

    Complete required educational trainings

    All students must complete required trainings about sexual assault prevention, alcohol and other drug prevention, and topics on the subject of diversity, equity, and inclusion. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, health, and overall well-being of students.

    Contact: student-affairs-office@willamette.edu

    Jan. 2–17, 2023

    Apply for a parking permit

    Apply online to obtain your parking permit. Parking permits are required.

    Contact: safety@willamette.edu

    Date TBD

    Move into on-campus housing.

    Your housing assignment and information about the move in process will be emailed to your university email address.

    Contact: housing@willamette.edu

    Jan 13–15, 2023

    Mid-Year Orientation

    Register for Mid-Year Orientation.

    Contact: student-engagement-group@willamette.edu

    Jan. 17, 2023

    First day of classes

    Spring semester classes begin. Explore the full academic calendar.

Willamette University

Enrolling Students

Address
Willamette University
900 State Street
Salem Oregon 97301 U.S.A.
Phone
503-370-6573