The accounting office is responsible for payments to vendors, administration of the purchase card program, processing of employee reimbursements, preparation of annual financial statements, and submission of various compliance filings including IRS form 990.

Year-End Accounting Procedures

Our fiscal year ends June 30th. Click here to see how to prepare for our fiscal year-end.

New IRS Standard Mileage Rate

The IRS has announced that it is increasing the standard mileage rate for the second half of 2022. Effective July 1, 2022, the standard mileage rate for business travel will increase by 4 cents per mile from 58.5 cents per mile to 62.5 cents per mile.

Summer Office Hours

The office will close 30 minutes early - at 4:30pm rather than at 5:00pm - from May 16th through August 12th. Additionally, all staff will be working remotely on Fridays, so the office will be closed. Employees will still be available via email or telephone during working hours on Fridays.

Please note that all administrative offices are closed July 4th - July 8th in observance of Independence Day. 

Using Accounting Services at Willamette

Need help on how to submit a payment request or a journal entry? How to apply for a p-card,  access financial information for your department, or use DocuSign?

Click here to learn how to do just about anything that's accounting related at Willamette!

Need a form? Log into the Portal and go to the Forms page (menu is in the top left corner of your screen)

Direct Deposit for Refunds & Reimbursements

You can set up direct deposit for student account refunds and for expense reimbursements in just a few minutes! (This is NOT the same as payroll direct deposit!) Log in to the WU Portal, then click on Self Service. Once you're in, click on Banking Information and follow the instructions.

Questions? Click here.

Cashless Campus

As of August 12, 2020, the cashier will no longer accept cash as payment. All payments should be made electronically through Bill+Payment, or made by check, cashier's check, or money order.

University departments will also not be transacting business in cash. Please note that Bon Appetit locations and the bookstore are separate businesses and have their own cash policies.

Map to University Services Building

Location and Hours

University Services Building on the corner of Cottage & Ferry in room 104 (next to Human Resources).

Summer Office Hours:
8:00 - 4:30

Willamette University


University Services Building -- Rm 104
900 State Street
Salem Oregon 97301 U.S.A.
503-370-6104 voice
503-370-6633 fax

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