The accounting office is responsible for payments to vendors, administration of the purchase card program, processing of employee reimbursements, preparation of annual financial statements, and submission of various compliance filings including IRS form 990.
Contract Database
The Contracting and Purchasing Policy (adopted 2017) says Once a contract is executed in accordance with this policy, a final signed copy must be forwarded to contracts-archives@willamette.edu.
Effective August 14, 2023, a new Contracts Database was launched for five departments. Each of these five areas has a delegate who will be responsible for uploading signed contracts to this new database:
- Facilities: Amanda Kinchen
- Events: Wenona Mendez
- Print Center, Mail Center, Bookstore: Jennifer Mathany
- Accounting: Jennifer Roythorne
- WITS: Ramona Murtha
All other departments will continue to email contracts (per policy) until further notice.
Year-end Accounting Procedures
Our fiscal year ends on June 30th. Click here to see how to prepare for our fiscal year-end.
IRS Standard Mileage Rate
The IRS has announced that it is increasing the standard mileage rate for 2023 by 3 cents to 65.5 cents per mile.
Using Accounting Services at Willamette
Need help on how to submit a payment request or a journal entry? How to apply for a p-card, access financial information for your department, or use DocuSign?
Click here to learn how to do just about anything that's accounting related at Willamette!
Need a form? Log into the Portal and go to the Forms page (menu is in the top left corner of your screen)
Direct Deposit for Refunds & Reimbursements
You can set up direct deposit for student account refunds and for expense reimbursements in just a few minutes! (This is NOT the same as payroll direct deposit!) Log in to the WU Portal, then click on Self Service. Once you're in, click on Banking Information and follow the instructions.
Cashless Campus
As of August 12, 2020, the cashier will no longer accept cash as payment. All payments should be made electronically through Bill+Payment, or made by check, cashier's check, or money order.
University departments will also not be transacting business in cash. Please note that Bon Appetit locations and the bookstore are separate businesses and have their own cash policies.
