The accounting office is responsible for payments to vendors, administration of the purchase card program, processing of employee reimbursements, preparation of annual financial statements, and submission of various compliance filings including 1099's and the IRS form 990.

Contract Database

The Contracting and Purchasing Policy (adopted 2017) says Once a contract is executed in accordance with this policy, a final signed copy must be forwarded to

Effective August 14, 2023, a new Contracts Database was launched for six departments. Each of these six areas has a delegate who will be responsible for uploading signed contracts to this new database:

  • Facilities: Amanda Kinchen
  • Scheduling, Events and Conferences: Wenona Mendez
  • Print Center, Mail Center, Bookstore: Jennifer Mathany
  • Accounting: Scott Schaefer
  • WITS: Ramona Murtha
  • Marketing: J.R. Tarabocchia

Contracts Database

All other departments will continue to email contracts (per policy) until further notice.

IRS Standard Mileage Rate

The IRS has announced that it is increasing the standard mileage rate for 2024 by 1.5 cents to 67 cents per mile. 

Using Accounting Services at Willamette

Need help on how to submit a payment request or a journal entry? How to apply for a p-card,  access financial information for your department, or use DocuSign?

Click here to learn how to do just about anything that's accounting related at Willamette!

Need a form? Log into My Willamette and go to the Forms page.

Direct Deposit for Refunds & Reimbursements

You can set up direct deposit for student account refunds and for expense reimbursements in just a few minutes! Log in to My Willamette, then click on Self Service. Once you're in, click on Banking Information and follow the instructions.

(This is NOT the same as payroll direct deposit, which is set up in Workday)

Questions? Click here.

Who is my Fiscal Officer?

There are current five fiscal officers at Willamette University:

Map to University Services Building

Location and Hours

University Services Building on the corner of Cottage & Ferry in room 104.

Office Hours:
8:00 - 5:00

Fridays remote
8:00 - 5:00

Willamette University


University Services Building -- Rm 104
900 State Street
Salem Oregon 97301 U.S.A.
503-370-6104 voice
503-370-6633 fax

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