2018-2019 Housing Selection for Returning Students

We have enjoyed having you on campus this year and encourage you to think about your housing plans for next year. Please read the following information and contact your RA, Area Coordinator or the Housing office if you have questions.

Residential Program Highlights for 2018-2019

  • A 1st Year Community has being created in Eastside. All 1st Year students will live in the Matthews and Baxter Complexes with intentional programming for new students.
  • Sophomores, Juniors, and Seniors are eligible to live in Westside, Cornerstone, and Kaneko.
  • All students who live in Cornerstone, Westside, and Kaneko are eligible to retain their rooms in the housing selection process through a process called RE-UP (Renew your Existing University Placement).
  • The housing selection process is online this year in the Bearcat BnB. See additional information below.

Priority

The priority order for housing selection is on campus rising seniors, abroad/off campus rising seniors, on campus rising juniors, abroad/off campus rising juniors, on campus rising sophomores and American Studies Program students. All returning CLA students are assigned a randomly generated start date and time for use in the housing selection process.

Timeline for Housing Selection, 2018-2019

March

Information meetings held for residents; email communications to all CLA students; posters in halls. Housing forms available online and at the Housing office for 2018-2019 room/apartment assignments.

Mon, March 5-Fri, March 11

Students living in Cornerstone, Westside, or Kaneko are eligible to RE-UP their rooms or apartments. The RE-UP process will be online in the Bearcat BnB. The deadline for all RE-UPs will be Sunday, March 11 at 11:59 p.m.

Mon, April 2-Fri, April 6

Greek sign-up for chapters with designated University housing.

Mon, April 2 -Fri, April 20

Residency Requirement Waiver Committee applications accepted from students with less than 4 semesters of on campus residency at the end of spring semester who are applying to live off campus. Applications are due April 20th. Students will be notified of the committee's decision in late May.

Wed, April 4

Rising Senior Housing Selection (Individual start times will be posted in your BnB)

Thurs, April 5

Rising Junior Housing Selection (Individual start times will be posted in your BnB)

Fri, April 6

Rising Sophomore/ASP Housing Selection (Individual start times will be posted in your BnB)

Sat, April 7- Wed, April 11

Housing Selection access in the BnB will remain open for students to finalize their decisions. Once the housing selection is made, no changes will be considered until the end of the second week in the 2018 fall semester with the approval of the Area Coordinator.

Fri, May 4

Rising Juniors and Rising Seniors: Deadline to notify the Housing office in writing that you are cancelling your agreement/lease for 2018-2019 to move off campus is 11:59 p.m.  Cancellations to move off campus after this date carry a forfeit fee ($900 for contracts; $1,100 for leases).

Residency Requirement

Students are required to live in university housing their first four semesters in college unless, prior to the academic year, they are married, in a civil union, or domestic partnership (must provide documentation); over the age of 21; have dependent family under their care (parent or child); or are living with parent(s)/legal guardian(s) within a commutable distance of 25 miles or less. Students with four semesters in residence at the end of spring semester are eligible to live off campus.

Students who do not meet these criteria may apply for a waiver of the Residency Requirement. Applications are available in the Housing office (Matthews Academic Commons) after Spring Break. Waiver applications and all supporting documentation are due by 5 PM, April 20, 2018. The Residency Requirement Waiver Committee only grants exemptions in extreme circumstances. Requests based on financial situations are not considered. Please contact Financial Aid to discuss available options to help pay for the cost of living on campus. Committee decisions will be emailed to applicants in late May.

Students with approved waivers for 2017-2018 need to reapply for 2018-2019 waivers or select a room on campus.

All first and second year students, regardless of whether they are applying for a waiver, must participate in the housing selection process for 2018-2019. Students who are required to live on campus and fail to complete the housing registration process during their class housing selection will be assigned to a space after the housing registration process is complete.

Housing Selection Process

The terms and conditions for a residence hall, sorority and apartment change annually. Please carefully review the terms associated with your 2018-2019 assignment when you select your room/apartment for next year.

Before Spring Break, all returning students will be emailed with their start date and time in the housing selection process. Priority order is: rising seniors living on campus and rising seniors abroad; rising juniors on campus and rising juniors abroad; rising sophomores on campus and American Studies Program (ASP) students. Mutual roommates may use the best housing selection start date/time assigned among the roommates. If you are moving into your sorority's or fraternity's chapter designated housing, you will not need your pre-assigned housing selection date/time.

Greek Sign-Up for Chapters with Designated Housing (April 2-April 6)

Greek affiliates who will be living in their chapter's University designated housing next year sign up for a room between April 2 and April 6 by submitting an online contract and room number through your Bearcat BnB page. Affiliates are eligible to sign-up for a residence hall/apartment on campus if their designated housing is full and they have signed their chapter's waiting list. Affiliates who are assigned to residence halls/apartments will be reassigned if a space opens up in their chapter designated housing. Affiliated students who are not on their chapter's waiting list will not be eligible to participate in a class housing selection.

RE-UP Option for Cornerstone, Westside, and Kaneko Residents (March 5-March11)

Residents who currently live in Cornerstone, Westside, or Kaneko and would like to stay in the same room or apartment next year may elect to Renew their Existing University Placement (RE-UP) for the next academic year. The RE-UP Housing Agreement and RE-UP Apartment Lease will be available in the BnB. We will be sending a tutorial on how to complete the housing selection process in the BnB to all students. RE-UPing is an option, not a requirement. Students who do not wish to RE-UP would just participate in the regular housing selection after their designated start date and time.

  • Current Kaneko 2 bedroom apartments need at least 1 current resident to RE-UP, plus the new resident(s) to fill the unit.
  • Current Kaneko 4 bedroom apartments need at least 2 current residents to RE-UP, plus the new resident(s) to fill the unit. 
  • Current Kaneko 3 bedroom suites need at least 1 current resident to RE-UP, plus the new resident(s) to fill the unit.

NOTICE: If the student(s) who secured the apartment or suite by RE-UPing decides to cancel the Apartment Lease to move off campus prior to the May 4, 2018 deadline, then the new residents who were brought in to fill the unit may not retain it. The apartment or suite will be made available to the next best priority number on the waiting list. Housing cancellations received after the May 4th deadline are subject to an agreement/lease forfeit fee ($900 per Housing Agreement; $1,400 per Apartment Lease).

Housing selection phases:

There are three distinct phases to the new online housing selection in the BnB. We will be providing a video tutorial on how to complete these steps and what you should consider when thinking about the housing selection process.

  • Phase 1: Complete the Housing Agreement or Apartment Lease
  • Phase 2: Select Your Roommate
  • Phase 3: Select Your Room

Housing selection notes:

  • All student with on campus housing must carefully review then sign their agreement/lease.
  • Students who wish to be roommates must mutually request each other, that is agree to live with one another.
  • If you don't know who you want to live with, you may search for compatible roommates in this step as well.
  • Triple rooms/Kaneko suites are only assigned to three mutually requested roommates during housing selection.
  • Students who sign up for a triple room/suite will be moved to a double room if a roommate cancels during the summer.
  • Students who sign up for an apartment, and their roommate will be graduating in January, going abroad in the spring semester, or is an ASP student who will be returning home, must plan ahead to determine who will be filling the vacated space in the spring semester. Otherwise the full cost of the apartment will be charged to the remaining roommate(s). See the Important Apartment Information section below for further details.
  • Rising sophomores are not eligible for assignment to campus apartments.
  • Once you have selected a room/apartment for 2018-2019 and signed a agreement/lease, it is considered permanent.

2018-2019 Rates

Students living in a residence hall/sorority are required to participate in a meal plan. Meal plans are optional for apartment residents.

Single rooms cost more than multiple occupancy rooms. See Rates for pricing.

Important Apartment Information

Annual lease rates include a furnished apartment and utilities. The rent will be equally divided by the actual number of occupants. Each resident is responsible for paying a $300 cleaning deposit (see lease) that is refunded if the apartment meets all cleaning specifications at check-out. No partial refunds will be given.

Campus apartments are available in Doney 1st floor north, Kaneko B/C wings and at UAP. The Apartment Lease differs significantly from the Residence Hall Room & Meal Plan agreement. Assignment to multiple occupancy apartments is by mutual request only. Each student is collectively responsible for the full payment of the advertised rent amount for the particular apartment. If, at any point during the term of the lease, a resident cancels their lease for any reason, the remaining resident(s) is/are responsible for paying the full rent of the apartment, finding a new apartment roommate or moving. Apartment occupancy is for the entire term of the lease. Apartments are only assigned to capacity with mutual roommates. The Housing office does not make apartment roommate assignments.

Graduate Students

Apartments are available for graduate students at UAP. Contact the Housing office for more information. Apartments for graduate students are assigned on a first come, first serve basis.

Optional Meal Plans for Apartment or Off-Campus Residents

Students living in campus apartments or off campus may purchase any of the Willamette Meal Plans by contacting the Housing office for more information.

Assignment Confirmation/Cancellation Grace Period

A housing confirmation email will be sent out at the completion of the class selections. Please make sure everything you signed up for is correct. The contract/lease is for the entire academic year. The grace period for qualifying students to cancel without financial penalty ends at 11:59 p.m. on Friday, May 4, 2018. After May 4th the cancellation fee is in effect ($900 for a contract; $1,100 for a lease). See the Lease Terms & Conditions.

Personal Property Insurance

Willamette University is not responsible for the loss or damage of personal property and advises all students to cover their belongings under their own insurance.