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Vacation & Sick Leave

Vacation

Willamette University recognizes the value of rest and relaxation.

  • Employees who have an annualized FTE (full time equivalency) of .6 or more accrue vacation leave according to the schedule listed below.
  • Employees who have an annualized FTE that is less than 1.0 but greater than .6 will accrue a proportional amount of vacation.

Accrual rates change in the month following an employee's anniversary date. Vacation time may be used as soon as it has been earned. Willamette permits accumulation of up to 240 hours of accrued vacation time. Vacation leave must be approved by the employee's supervisor at least two weeks prior to the requested start date.

Benefit Service Years Hourly 1.0 FTE Accrual Salaried 1.0 FTE Monthly Accrual Days/yr Maximum Hours Limit
0 0.0769 13.33 20 240
15 0.0808 14.00 21 240
20 0.0846 14.66 22 240
25 0.0962 16.66 25 240


Sick Leave

  • Employees with a 1.0 annualized FTE may earn up to 8 hours per month of paid sick leave.
  • Employees under 1.0 annualized FTE will earn paid sick leave on a pro-rated basis.
  • Sick leave is capped at 80 hours for all faculty, staff, and student employees working less than .6 annualized FTE.
  • All other employees will accrue sick leave without limit.

Employees may begin using sick time as soon as it is earned. An employee rehired within 6 months of separation may use previously accrued sick time immediately upon reemployment. Employees are not required to find coverage when taking sick leave. Employees will not be compensated for unused sick leave upon termination, except at retirement in accordance with the provisions of the policy governing Sick Leave Cash Out for Retirement. For a full explanation of Sick Leave, see the Sick Leave Policy.


Personal Preference Days

  • Employees who work at least .6 annualized FTE are eligible to receive personal preference day(s).
  • Employees who are employed less than 1.0 annualized FTE will earn personal preference day(s) on a pro-rated basis.
  • For new employees in their first year, personal preference days will be pro-rated in accordance with their hire date.

Personal preference days are intended to provide leave with pay for Holidays not recognized by the University’s holiday schedule, but may be used for other reasons as well.

  • Salaried Staff: 1 Day (Must be used between fiscal year, June 1st and May 31st)
  • Hourly Staff: 2 Days (Must be used between fiscal year, May 15th and May 14th)

Appointment Time

  • Hourly staff who work .6 annualized FTE are eligible to receive appointment leave each fiscal year to be used for appointments.
  • Hourly staff who work 1.0 annualized FTE will earn eight (8) hours of leave per fiscal year.
  • Employees who are employed less than the full-time schedule will earn appointment time on a pro-rated basis.

Sick leave may also be used for doctor’s appointments and, if sick leave is exhausted, vacation leave or personal leave may be used as well. Requests for time off during the workday must be made in advance. For new employees in their first year, appointment leave will be pro-rated in accordance with their hire date.

Employees should make every effort to schedule appointments outside their normal work schedules. When such scheduling is not possible, employees should attempt to schedule appointments during those times when reduced staff will cause the least amount of hardship for the department.

Salaried staff do not receive additional paid time off to use for appointments.


Jury Duty

  • Employees with .6 annualized FTE and above will be paid regular wages while on jury duty.

Employees must present the jury summons to their supervisor or Dean at least two weeks prior to the first day of the required court appearance. Employees who are subpoenaed as part of court proceedings where they are not a litigant or participant will also be paid regular wages. For a full explanation, see the Jury Duty/Court Appearance Leave Policy.

Willamette University

Human Resources

Address
University Services Building
Willamette University
900 State Street
Salem Oregon 97301 U.S.A.
Phone
503-370-6210 voice
503-370-6570 fax