New Employees

Once you have officially been hired, you will receive an email with login credentials from Workday, our Human Resource Information System. You will be automatically assigned your new hire documentation in your Workday Inbox and may complete it at any time. Check out the Training Resources for Workday website for support.

Please visit us at the Office of Human Resources on or before your first day of work to provide supporting I-9 and work eligibility documents. (Note: You will have completed the first part of this process, filling out the I-9 form, in the Workday system). If you are unable to visit the HR office, please contact us to make alternate arrangements.

Human Resources is located in the University Services Building at the corner of Cottage and Ferry, a block South from the Westside Capitol building grounds. For directions to campus or to locate the University Services Building on a map, see the Campus Map and Driving Directions page.

The following links will help you get information on how to set up email, voicemail, and other campus technology services. Before setting up your technology services, please read the WITS Responsible use policies.

• Creating a network account
• Setting up email - Google Mail
• Telephone/Voicemail
  

Additionally, there are several courses available to you on Lynda.com that can help you get started with the Google and Microsoft Office products used at Willamette. (Note: You will use your Willamette login credentials to access Lynda.com.)

• Gmail and Google Drive
• Microsoft Office Basics

ID Card - Please obtain an Willamette ID Card from Campus Safety, located in the University Services building. Your ID card will enable you to use the following privileges right away:

• Library
• Fitness Center
• Art Museum

Parking Pass - Parking permits are valid September 1 through August 31 and are prorated at the time of purchase. You are responsible for proactively obtaining and displaying a valid permit if you park on campus. Please visit Campus Safety to learn more about obtaining a parking pass.

Please ask your colleagues about building emergencies (where to go in the event of a fire alarm, how to check in to let someone know you are out of the building). For information on campus emergency preparedness, please see Crisis Management & Emergency Preparation and read all about the campus emergency communication system.

Please review our new employee benefits information page to learn more about your new benefits. The effective date of your benefits package is the first day of the month following your date of hire. For example, if your start date was April 7th, your benefits would begin on May 1st.

The purchasing card (P-Card) is a Willamette University MasterCard issued by JP Morgan Chase. The card may be used for business purposes only and those purchases must comply with Willamette University policies and procedures. All employees are eligible for the purchasing card. A completed P-Card Application and User Agreement form must be submitted to the P-Card Coordinator before a card can be issued.

Learn about Willamette's rich history and our plans for the future.

New Employee Briefing classes are held regularly. Sign up to attend.

Additionally, there are several courses that all employees are required to complete within the first 30 days of hire and annually thereafter.