Accepted to Study Abroad

Use your WU application portal to Commit

If your application is ACCEPTED, there are several required steps for a Commit. Documents and instructions for the Acceptance/Commit process are in the portal. Below is an abbreviated list of steps you will take to commit to your placement.

Complete Commit/Decline option in the portal

Deadline to Commit/Decline: To Be Determined (usually late February)
To move your name forward as a participant, Commit to the offer.

Declining? If you do not want to participate, please Decline so WU officials do not register you as a participant.

Pay Deposit $300

See portal document about the deposit. Reminders:

  • Pay at the Cashier window in Waller Hall.
  • CASH or CHECK ONLY. The check may be a personal check, Cashier's check (from a bank), or a Money Order (from a grocery store or pharmacy).
  • Make checks payable (payee) to "Willamette University".
  • Contact the Cashier's office (503-375-5308) for any questions about HOW to pay.
  • DEPOSIT POLICY: (PDF). The updated policy also appears in your portal "Documents" section if you are accepted.

Complete the Agreements

You are a representative of Willamette University. Be aware of what you are expected to know and what you agree to as a WU participant including circumstances for being dismissed or withdrawn from a program and how to withdraw.

Understand the Cost Information for Your Program

Review your program's cost information on the Willamette Sponsored Programs Cost Matrix.

  • Please note the "explanation of costs" on the first page before looking for information about your program.
  • Amounts outlined change OFTEN and are based on the information that the Office of International Education has when the document was produced.
  • Actual verified amounts will be given to students in their predeparture process.
  • Use this document to help you start a budget. It is not representative of every possible cost.

Apply for Ainsworth International Scholarship

See eligibility details and access the application via the portal. Choose Program Type: ScholarshipsFor 2020-2021 programs, the deadline is Friday March 6, 2020. This scholarship is open only to WU students on WU Sponsored Off Campus Study programs. The scholarship is available to participants in any term during 2020-2021. Regardless of the term of your program, choose Academic Year to apply. Specify your program term in the application itself.

Study Abroad Timeline/Checklist

This timeline/checklist will help you know what to expect over the next three to four semesters and you prepare to study abroad, go abroad, and return home.  Students will find this timeline also in their study abroad online portal.

  • Timeline if you are studying abroad in Summer 2019:  International    Domestic
  • Timeline if you are studying abroad in Fall/Year 2019:  International    Domestic
  • Timeline if you are studying abroad in Spring 2020:     International    Domestic

Study Abroad Handbook

2019-2020 participants receive access to a handbook in the online portal after the Commit step. Read the handbook before and throughout the experience in order to get information when it is most needed. Includes: Timeline/Checklist, Syllabus information for WU IDS course, health and safety resources, intercultural resources, moving towards a successful return to Willamette, and much more! 

 Next Steps- Predeparture Phase

More to do! Throughout the Pre-Departure phase, you will have other steps to complete. You will receive instruction for completing these as you move through Pre-Departure. Some materials will be added to the portal and some items will come to you in other ways.

You are expected to fully participate in meetings and meet all the required steps of your specific program. Monitor your portal Messages and Announcements. Monitor your WU email for other instructions.

Information requested by WU and signatory agreements include:

  • Emergency Contact Information
  • Health Information Student Self-Assessment
  • Off-Campus Study Authorization/Release Agreement (signature document)
  • Standards of Conduct Agreement (signature document)
  • Financial Aid Acknowledgement
  • Health Insurance Information - coverage the student will have while abroad
  • Credit Conversion/Equivalency Form - Complete in semester PRIOR to the program term. List all courses you want to take or could potentially take at the program site. You will to get prior credit approval and/or a basic review of what credit to expect from your choices.  Instruction on using this form will be given at the Site Specific PreDeparture Meeting. You may receive a specific program form or a "generic form." 
    • Regardless of the courses you take or the amount of credit each course earns, ALL grades from WU Sponsored programs will appear on your official WU transcript.
    • GPA: Credit does NOT count in your WU GPA unless you contact the WU Registrar to ask that they be included in your GPA. This request must be made PRIOR to the start of your last semester at Willamette.
    • The grades appear on your transcript no matter what.
    • All or nothing:  If you opt to include the grades in your WU GPA, ALL grades will be counted. There is no option to count some grades only.

AFTER you commit to your WU study abroad offer:

  • After you commit, WU will nominate you as a WU participant with the officials of your program. This will happen when the host program is ready to collect that information.
  • Next, OIE will notify you when it is time to begin working directly with your program site staff and processes.
  • Do not start any host program registration/enrollment/application materials until OIE lets you know it's time to start!

Working with your Program: For every program there are at least two sets of processes. Those of Willamette University and those of your host program.

  • WU's role consists of identifying you as a suitable candidate for the program, directing you in the WU requirements for participation, preparing you for your experience, and providing guidance as you work through your host program's processes.
  • Your hosting program sets its own requirements and processes for setting you up as a participant.
  • Additionally, any country-required steps, such as getting a visa, are your responsibility although we are ready to provide guidance.

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