Thank you for sending your students to Willamette University for one or two semesters as exchange students. We are delighted to welcome students to our community and we will do our best to support their academic and personal goals while in our care
The information on this page is focused on the Salem Campus. For nominations to the PNCA Portland campus, please view the PNCA Exchange Coordinators Fact Sheet.
If you need information not covered below, please email firstname.lastname@example.org.
- 560/83 on the TOEFL, 6.5 on IELTS; 105 on Duolingo
- WU prefers a minimum of 3.0 GPA but trusts partners to make selections appropriately
- Students should be in good academic and conduct standing at the home university
Host nominations and exchange applications must be submitted by the following deadlines. If you have concerns about these deadlines, reach out to the OIE in advance by email at email@example.com. We cannot guarantee flexibility because of our course registration windows that we must meet to ensure exchange students are enrolled in classes they need or want to take here.
- Fall semester start: (Salem Campus)
- Priority deadline for nominations - March 1
- Final deadline for nominations/completed applications - March 15
- Spring semester start: October 1 (nominations and applications)
Home university coordinators should nominate students via email to firstname.lastname@example.org Include the following information about your student(s):
- Full name of the student
- Date of birth
- Email address
- Academic term(s) you intend them to be with us
- Their major(s) at your institution
- Their anticipated graduation date from your institution (month, year)
Exchange Application Procedure
Step 1: Nominate your students for exchange to Willamette. See details above.
Step 2: Have your student(s) access the online exchange application portal using the button below. The application portal will be open approximately during these windows:
When possible, we encourage your students to work in advance of the final deadlines.
A completed application will include the items below. Note which items can be uploaded by the student and which items should be sent by the exchange coordinator. Items sent by coordinator can be sent via email to email@example.com.
SUBMITTED BY APPLICANT:
- Online exchange application questionnaire (submitted in the application portal)
- Personal Statement (submitted in the application portal)
- (roughly 1-2 pages in length) in English addressing the following: As you prepare to spend a semester or year abroad studying at Willamette University, introduce yourself and explain your goals for immersing yourself into the academic life and culture of Willamette University and the surrounding community. What specific situations from your past (i.e. coursework, job experience, travel, intercultural experience) have helped you prepare to accomplish these goals?
- Copy of passport: Uploaded in the application portal.
- Must include the biographical information/photo page. It is more important that we can read the text, including the information across the bottom, than that we can see the picture.
- English language proficiency exam: Uploaded in the application portal.
- If English is not your native language you must provide an official copy of your English language proficiency exam. WU requires a TOEFL score of 83 (560), an IELTS score of 6.5 or a Duolingo score of 105.
- Affidavit of financial support: Uploaded in the application portal.
- All exchanges covers tuition. Some exchanges provide additional coverage but most student will pay their own room, board (meals), insurance, books, and some fees. For room, board, insurance, books and fees for one semester: $9,225 (based on 2021-22)
- Please upload the completed form (found in the portal) along with your financial documentation (please provide as one document/PDF of all pages).
SUBMITTED BY EXCHANGE COORDINATOR:
(can be sent by email to firstname.lastname@example.org)
- Official transcript from each college or university attended.
- One signed academic recommendation letter on university stationery/letterhead.
We are unable to approve students for exchange with use with an incomplete application. Until the application is complete and they are processed by our admission office, we cannot register incoming students for classes. Course registration happens early in the pre-arrival process, so adherence to the deadline dates is key to students having a successful and rewarding exchange experience at Willamette.
We appreciate your efforts to send students to Willamette University!
Fact Sheet for WU - Salem Campus
We hope the following will be useful to you as you advise students. If you have additional questions, please contact email@example.com.
If your exchange only provides for tuition coverage, the following costs (based on 2021-22) may be helpful as you advise students about budgeting. All estimates are per semester.
- Room and board, on-campus, is a shared residence hall with a standard meal plan: $6,850 (a single room or apartment may cost over $7,200) per semester
- Student fee assessed to on-campus students: $75 per semester (used for residential programming)
- Insurance - WU Student Health plan: approximately $1,800 per semester
- Books: $600 per semester
- Bed pack rental: $25 for length of exchange
Costs are generally listed online for the current year and typically increase a bit for subsequent years.
One thing your students are most surprised about is the cost of our on-campus housing and meal plan. Costs are listed both for an academic year and per semester. Room rates and meal plan costs are posted separately, so be sure to combine room and meal plan costs for a total of what your expected living costs will be. Information for 2022-2023 will be available later spring 2022.
Class registration begins soon after our posted deadlines for application materials. We are not allowed to register exchange students until AFTER their paperwork has been processed by our admission office. Although we can take documents from your students at any time, please keep in mind late submissions may delay their abilities to register for classes.
Important notes about classes:
- Not all courses are offered every semester. The Course Catalog lists all courses offered by Willamette, but does not confirm which semester courses will be taught. The class schedule indicates courses that will be taught in the upcoming semester. It is released a few weeks before the registration period begins.
- Online course schedules go 'live' just before class registration begins. It is often not possible for us to know for sure if particular classes will be offered until the class schedule is released. Students should keep a list of alternate classes they want to take, in case the first choice classes are not available.
- Prerequisites: We cannot register a student for a course with a prerequisite (a pre-required course) if we cannot determine that they've taken that course at their home university.
- Some classes have class standing restrictions. These are noted on the course schedule. In most cases, this prevents upper-level students from entering some lower-level courses which are protected for 1st and 2nd-year students. Most exchange students are coming either as 3rd or 4th-year students, but some are 2nd-year students. WU determines this by the graduation date at the home university.
- Taking a diverse class schedule: It can be difficult to take more than 2 courses per semester in a particular academic discipline. The WU curriculum is based on a "liberal arts" design where students take courses in their major and minor as well as courses across the curriculum. If your students can also register in this way, they will find course registration to be an easier process.
- US immigration requires minimum in-person enrollment. Students must take at least 12 credits to satisfy the U.S. immigration requirement for full-time enrollment. The exchange allows students to take up to 18 credits. A normal course load for a WU student is between 12 and 18 credits.
- Exchange students coming to Willamette are NOT allowed to take graduate courses in business. Instead, incoming students interested in business must select from the undergraduate business course offerings at WU.
- Classes in the College of Law: WU has designated a limited selection of graduate law courses for undergraduate student participation. Exchange students majoring in law at their home university may be able to take ONE or TWO of these designated law classes at Willamette along with other classes in the College of Arts & Sciences. Please consult the OIE staff for more information (firstname.lastname@example.org). This option is not available to students in majors outside of the law.
- WU has limited offerings in studio art and computer science so we may not be a good match for students in those majors. Additionally, WU's computer science department focuses on Python programming language so students not familiar with this programming language may not be allowed into higher level courses until they take CS 151, Introduction to Programming with Python.
Helpful links to course listings:
- Online catalog (not all courses offered every semester)
- Online course schedules (indicates courses to be offered in a specific semester)
WU enrolls all students in a Student Health Plan because we require all students have health insurance that meets set minimums established by regulation and WU policy. Students have enrolled automatically and billed for the coverage. If they want to waive (opt-out of) the WU coverage, they must submit waiver paperwork by the deadline set each semester. Waivers are not guaranteed.
For insurance information (including cost) and all forms for enrollment or to waive the WU plan: http://willamette.edu/offices/health/insurance/international/
All students will be given specific arrival information AFTER they are nominated. WU will provide free transportation from the Portland, Oregon airport (PDX is the abbreviation) if students arrive on the days and times we specify in our instructions. We will inform students about arrival procedures by email as part of the pre-arrival processes.
In general, fall semester starts in late August. Arrival precedes this date by approximately one week, but students should not book tickets until they receive their official email from WU Office of International Education (OIE).
In general, spring semester starts in mid-January. Arrival precedes this date by approximately four days, but students should not book tickets until they receive their official email from WU Office of International Education (OIE).
Winter Closure and Housing and food: WU has a 4-5 week long winter break. During this time all residence halls close and students must depart from their campus rooms. Meals are also not provided. The only exception is campus apartments which remain open during the break. It is strongly advised that any year-long students select campus apartments if they choose to live on campus so they will have flexibility for their housing during the winter break. If they choose a housing option that closes, they may need to budget for another $1,500 - $2,000 to support themselves when the residence halls are closed.
WU has a one-week break during fall and spring semesters (late November in fall and mid-March in spring). Campus housing remains open, but meal service is not provided during these breaks.
General WU calendar: http://willamette.edu/offices/registrar/calendar/index.html
As of January 1, 2016, Willamette became a non-smoking campus. WU prohibits smoking and vaping anywhere on University property (classroom, residence halls, and campus walkways) and in university vehicles. More information can be found here: http://willamette.edu/offices/policies/selected/all_campus/smoke-free/policy/index.html
Although marijuana is legal in Oregon, use or possession of any form of marijuana (smoking or ingesting) is prohibited on campus. Refer to the Alcohol Policy for details about alcohol and marijuana use on campus. International students are not legally allowed to use or possess marijuana anywhere in the United States while they are in the United States as visiting students.