Campus Operations

Willamette campus remains closed to the public and all visitors, including family members of students, faculty and staff.

Housing

Housing decisions are being made in accordance with federal, state, and local health
directives. A staff, student, and faculty workgroup is developing protocols for the limitation
of off-campus guests, the use of shared spaces such as laundry facilities, and other safeguards for communal living. We are also focusing on approaches to creating community among students who need to maintain physical distance. First-year students will find more single-occupancy rooms available for them; they may also find themselves spread throughout campus, instead of living only in east-side residence halls.

As with our classroom and other public spaces, we will implement enhanced cleaning protocols in the residence halls, and all students will be made aware of our shared responsibilities to maintain cleanliness.

Housing FAQs

We are following the guidance of the Oregon Health Authority and Higher Education Coordinating Commission to de-densify our residence halls to assure at least 64 sq feet per resident in every room. We are re-configuring our common spaces to maximize physical distancing, and are working on enhanced cleaning protocols.

Students are expected to wear face coverings and maintain 6 ft. of distance at all times in public spaces, indoors or out, which includes common spaces within the residence halls. Residence hall assignments were made in compliance with OHA guidelines for square footage within dwellings (64 square feet/person). No traditional residence hall assignment has more than 2 occupants, and no apartment assignment has more than 2 occupants per bedroom. Within students’ rooms we expect that roommates will continue to maintain 6 ft. of distance as much as possible and will negotiate the guidelines for mask wearing. Area Coordinators are available to assist students in negotiating these guidelines.

If students are in “close contact” defined as within 6 ft., without a mask for more than 15 minutes, and one of the parties tests positive for COVID, all parties will be required to quarantine in their room for 14 days.

We are working to minimize the number of residents in the hallways and stairwells of the residence halls during move-in. To that end, “Drop & Go” dates have been established for residents who live in a drive-able distance and who were not already approved for early arrival to come to campus prior to set move-in dates to “drop” their belongings in advance. For regular move in, we have developed staggered and scheduled move in times for students to move into their room. In what is a clear departure from how we normally welcome students to campus, parents and families will not be allowed to linger on campus once their student's belongings are in their rooms.

Questions

Visit the Housing website Send email to Housing

Dining



Bon Appétit will operate the following dining venues this academic year:

  • Goudy Commons
  • Blitz Market, in the University Center (UC)
  • Rick’s Cafe, in the Law School

Our two main goals going into this school year are:

  1. Providing a dining environment that reduces risk
  2. Continuing to serve great-quality food while accommodating dietary restrictions

Meal plans & venues

Meal plans are structured a little differently starting this year, mainly to help students have a quicker experience in the dining hall, and to allow for social distancing. Students will use their campus card to swipe in when they first enter Goudy. From there, they can enter the café to choose from the different stations. Each station in Goudy is designed with quick options keeping in mind dietary restrictions, variety and top quality.

Willamette meal plans have the option for a various number of meals per week. In addition, Flex Dollars can be used throughout the semester on retail items. More information can be found on our Dining Service Options page. Students not on a meal plan can pay for a meal with the preferred method of Compass Cash, which can be added to any student’s card. A 10% discount will be applied when using Compass Cash at Goudy Commons, Rick’s Café, or Blitz Market.

For those who want to pick up a meal away from the main dining hall, Blitz Market will have a lunch entrée option Monday through Friday. There will also be other grab-n-go options available at Blitz Market and Rick’s café.

The Bistro will also be open. Bon Appétit staff are helping develop plans for Bistro traffic flow and safe food service options. Seating restrictions and hours will be based on State guidelines.

Along with the rest of campus, dining venues are closed to the public in order to focus on feeding our Willamette community. We are designing the program so people can move in and out of the venues quickly, but with abiding by social distancing there will be lines, so please account for extra time for meals.

Additional dining safety measures

  • Regulating the number of people in a building
  • Increased sanitation throughout services
  • Floor markings for 6-foot distancing
  • All stations are served (no self-service)
  • A tent will be set up outside for extra seating

Our dining staff will also be going through extensive training and will have wellness screenings and temperature checks daily.

Online Ordering

Coming soon: An online ordering app will allow a pre-order option and quick pick up. Several other schools are trying to get this feature set up as well, so we’re hoping to implement ours in August or soon after.

Questions

Visit the Dining website Contact Bon Appétit

Meetings & Events

Departments are expected to continue the use of Zoom or other remote-meeting technologies whenever possible. If it is necessary to hold meetings in person, faculty and staff are asked to limit the number of attendees present, wear face coverings, and ensure that all individuals are able to appropriately physical distance.

Restrooms & Elevators

Elevators

Occupants are encouraged to use stairs and should walk on the right unless the stairway has been designated for one-way traffic. Signage on each elevator will indicate maximum occupancy. Floor decals will be placed to suggest where occupants should stand. Those waiting for elevators in lobbies should practice appropriate physical distancing.

Restrooms

Individuals are expected to keep at least six feet of distance in restrooms across campus. Please limit occupancy to ensure appropriate physical distancing. Wash your hands thoroughly after each use to reduce the potential transmission of coronavirus.

Entrance/Exit Controls

  • Entry to all campus buildings is limited to current students, faculty and staff.
  • When navigating through building hallways occupants should follow the right side of these passageways and should avoid congregating.
  • Additional information about building access will be provided in subsequent phases.

Outdoor Campus Spaces

  • When walking on campus sidewalks, please always stay to the right side of the walkway to provide at least six feet of distance from pedestrians walking in the opposite direction.
  • The University has developed signage and decals to guide building occupants as they enter, travel through, occupy, and exit buildings.
  • Larger buildings may have doors designated as “Entrances” or “Exits” only in order to avoid congestion.
  • Common areas in buildings such as main entry doors, corridors, lobbies, and waiting areas, will be populated with signage with reminders of safe hygiene practices and other important information.

Managers will soon be able to download, print, and post signs and graphics from the portfolio to add to their department’s work areas.

Facilities

HVAC FAQs

We are following the CDC and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) guidance for HVAC systems. We review these weekly or as updated and integrate information into our planning. In accordance with this guidance we are:

  1. Ensuring ventilation systems operate properly and provide acceptable indoor air quality for the building’s current design and occupancy level.
  2. Increasing outdoor air ventilation. With a lower occupancy level in the building, this increases the effective dilution ventilation per person. Neither the CDC nor ASHRAE have established any standards for air ventilation other than to advise that outside air is increased to 100%.
  3. Further opening minimum outdoor air dampers (as high as 100%) to reduce or eliminate recirculation. In mild weather, this will not affect thermal comfort or humidity. However, this may be difficult to do in cold or hot weather.
  4. Improving central air filtration to MERV-13 or the highest compatible with the system.
  5. Checking filters to ensure they are within their service life and appropriately installed.
  6. Keeping systems running longer hours to enhance air exchanges in the building space.

In addition to following the CDC and ASHRAE guidance we are working with the science departments to achieve the above recommendations while maintaining the more complex HVAC systems of Olin and Collins. We have avoided scheduling classes in certain classrooms that lack proper ventilation. We are placing portable air cleaners in other classrooms that lack adequate ventilation but are needed for classes.

You can open windows in buildings that have operable windows to increase ventilation. This will not adversely impact our HVAC systems. It can, during times of more extreme weather, cause our heating and cooling systems to work harder but it will not diminish the ventilation systems. Buildings with more sensitive HVAC systems typically have non-operable windows. If you feel more comfortable with the windows open, and you can open them, you may do so.

Facilities will be adding air cleaners to classrooms and certain highly trafficked common areas. Fans and air cleaners should remain in the classroom or common area where they are delivered so the next users of the room may utilize the fan/air cleaner.

To date there is no guidance from the CDC or ASHRAE on the optimal placement for fans or air cleaners, and these organizations are unlikely to provide such guidance given the numerous room configurations possible and the various HVAC systems in existence.

Under current conditions, the goal of a fan is to help bring additional outside air into the room to supplement what the building’s HVAC system is providing. Placing a fan near an open window blowing into the room can help bring in more outside air.

The goal of air cleaners is to clean the air in the room by pulling it through the filter and blowing cleaner air back into the room. Placement of air cleaners will be determined by the seating configuration and comfort of the people in the room (nobody will want air blowing continuously on them!) Choose a location in the room that minimizes disturbances of people and papers and makes sense for circulating air within the room (don’t place an air cleaner near a window facing outward as you’ll only be sending “cleaned” air out the window!)

Employees should place a work order with sufficient identifying information so Facilities personnel can quickly locate the malfunctioning fan or HVAC system and repair quickly. Students should find the nearest employee and report the malfunctioning fan/system and request they submit a work order. Residential students can report issues to their RA’s for work order requests.


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