March 18, 2020
Whenever Possible, Employees Transition to Remote Work
On Monday, President Thorsett asked supervisors to review campus operations and, whenever possible, transition employees to remote work. We need to make this transition while recognizing that the university is still open and we need to continue to provide services to both our local and distributed students.
The following steps should be taken as soon as possible:
- Department leaders should work with their teams to designate all employees as either:
- Employees whose work can be completed remotely; OR
- Employees who must report in-person to work, in other words, they will not be able to complete their duties unless on campus.
- Department leaders should work as expeditiously as possible to transition those staff whose work can be completed remotely to working off campus.
Employees who must report to work in-person:
Employees who must stay on campus should practice social-distancing as well as careful and frequent hand hygiene and respiratory etiquette, including covering your mouth and nose with a tissue when you sneeze, throwing away the tissue, and washing your hands. For meetings and other live conversations, Zoom or telephone conversations should be used rather than in-person meetings. If you start to feel ill, please go home immediately after notifying your supervisor.
The following types of positions are assumed to need to report to work on campus:
- Public Safety/Emergency Management
- Facilities Operations/Critical Facilities Management
- Certain housing functions
- Certain administrative functions required to support campus operations and faculty, staff, and student needs
- Certain positions that need access to physical items, e.g., files, books or equipment to continue working
Employees whose work can be completed remotely:
If a supervisor determines that an employee’s job duties can be completed remotely, the employee is expected to work remotely. Fewer people on campus will mean less opportunity for the COVID-19 virus to spread. As well, it will mean that employees who must report to work on campus are better able to distance themselves and there will be fewer touchpoints that could allow a virus to spread.
For employees working remotely, supervisor and employee should:
- Identify work that can be done remotely
- Review Willamette’s Remote Resource Guide
- Review the COVID-19 Telecommuting Agreement together
- Supervisor should complete and submit the COVID-19 Telecommuting Agreement
Human Resources will receive the completed submissions.
We recognize this is not an easy process, and that there may not be consensus on some teams about what work can be performed remotely. Ultimately, supervisors make the determination of which positions must report to work. Working together we can all do our best to help support one another in this dialogue and decision-making process.
Please contact Human Resources with questions, at email@example.com.
Vice President of Human Resources
Non nobis solum nati sumus — Not unto ourselves alone are we born