Faculty & Staff Resources

Willamette has long understood the importance of residential education and the distinctive value of personal interactions, both formal and informal, among faculty, staff, and students and also between students and their peers. We recognize, though, that physical, face-to-face contact is not always essential, and that the need for faculty and staff to be present on campus will vary based on pedagogical and operational requirements.

We are asking deans and division heads to develop plans for on-campus teaching and staffing that prioritize student learning and support deep engagement and, in the words of our mission statement, a “vibrant campus community,” while also being mindful of the continued need to reduce the number and density of faculty and staff on campus.

Some employees are at higher risk of serious illness from COVID-19, including those with the following characteristics:

  • People 65 years of age or older;
  • People with chronic lung disease (or other mild asthma);
  • People who have serious heart conditions;
  • People who are immunocompromised;
  • People with obesity (body mass index of 30 or higher);
  • People with diabetes;
  • People with chronic kidney disease or undergoing dialysis;
  • People with liver disease; and
  • Any other medical condition identified by the Oregon Health Authority, CDC or other licensed health care provider.

Employees needing an accommodation based on any of the above characteristics should contact Danita Chapin, Benefits Manager, at dkchapin@willamette.edu to discuss options.

Modified Calendar

Holiday Closure Changes

  • Labor Day: Due to class schedule changes necessitated by the COVID-19 pandemic, the university will be open on Labor Day (9/7/20) and it will not be a paid holiday.
  • Winter break: Like last year, the University is closing for more days than is typical for the Winter Break (12/20/20 – 1/2/21).

Technology Resources

Remote Participation Solutions for Faculty CAS Faculty Info Employee resource guide for telecommuting

Frequently Asked Questions

Deans and division heads have developed plans for on-campus teaching and staffing that prioritize student learning and support deep engagement and, in the words of our mission statement, a “vibrant campus community,” while also being mindful of the continued need to reduce the number and density of faculty and staff on campus. Please speak with your supervisor to discuss your department plan for staffing. Some positions that have student-facing roles may need to be on campus. Willamette has developed a comprehensive safety plan that includes mandatory face coverings across campus, enhanced sanitation protocols, physical distancing between individuals, and air quality mitigation strategies.

Some employees are at higher risk of serious illness from COVID-19, including those with the following characteristics:

  • People 65 years of age or older;
  • People with chronic lung disease;
  • People who are immunocompromised;
  • People with obesity (body mass index of 30 or higher);
  • People with diabetes;
  • People with chronic kidney disease or undergoing dialysis;
  • People with liver disease; and
  • Any other medical condition identified by the Oregon Health Authority, CDC or other licensed health care provider

Employees needing an accommodation based on the above characteristics should contact Dana Monaghan, AVP for HR at dlmonaghan@willamette.edu

We recognize the immense challenges presented by COVID-19, including for caregivers of schoolage children. Division and department leaders have been encouraged to work with their teams to allow remote work, flexible schedules, and other creative options whenever possible for employees while still meeting the needs of students. If you would like support in this process or have questions, please reach out to Human Resources at hr@willamette.edu.

  • Every person on campus is required to watch a video that outlines best practices for reducing the spread of COVID. This video must be completed in Workday prior to coming to campus.
  • All employees must read and acknowledge the WU Well U Agreement in Workday that outlines an understanding of policies/guidelines designed to reduce the spread of COVID.
  • Wear a face covering at all times in public campus spaces, both indoors and outdoors
  • Wash hands often with soap and water for 20 seconds or use a hand sanitizer
  • Conduct a COVID symptoms check prior to coming to campus. If you have a fever greater than 100° F, cough, shortness of breath, chills, muscle or body aches, headache, sore throat, or loss of taste or smell, stay home and contact your healthcare provider.
  • The Campus Clear App offers symptom monitoring for students, faculty, and staff. The university has provided this as a way to perform daily self-monitoring. No individual information is shared with the university through the app. Employees are not required to use this app, but it is available as a tool.
  • Avoid crowds or gatherings where social distancing is not possible
  • Maintain 6 feet of social distance from others where possible
  • Observe posted room capacity in all Willamette University spaces
  • Guests, including children and other family members, are not permitted on campus.

Willamette has taken a cautious stance on facemasks in public places, more strict than the state of Oregon. Masks are required in all campus public spaces.

Most effective masks:

  • Fitted N95 (with no exhalation valve) — these should be reserved for health care workers and emergency response personnel.
  • Three-layer surgical mask
  • Cotton-polypropylene-cotton mask
  • Two-layer polypropylene mask
  • Two-layer cotton, pleated-style mask

Least effective masks (not allowed on campus)

  • Neck gaiters
  • Double-layer bandana
  • Knitted mask
  • Masks with exhalation vents or valves

A face shield is primarily used for eye protection for the person wearing it. The CDC notes that because there is currently not enough evidence to support the effectiveness of face shields in controlling the spray of respiratory droplets, they do not currently recommend use of face shields as a substitute for masks. Requests for accommodations for the mask requirement can be directed to Human Resources. They will work to identify the best accommodation option while still prioritizing community health standards

We want to ensure our students, especially residential students, can access on campus resources while maintaining social distancing. As a result, we ask that faculty and staff limit their use of the following on campus services in the Fall:

Goudy Dining Services - Faculty and staff will be limited to picking up and taking out food from Goudy to eat elsewhere.

Sparks Gym - Faculty and staff will not have access to the Sparks gym facilities and locker rooms. As a reminder, employees have access to Kaiser’s Fitness Class Pass with access to online classes from more than 30,000 gyms and studios across the world.

No guests or volunteers on Campus - Willamette is continuing its policy from the Spring and Summer that there will be no guests or volunteers, including immediate family members, allowed on campus.

Stay home. Any employee with a confirmed case of COVID-19 should use the Employee Covid-19 Report Form or contact HR at 503-370-6210 or HR@willamette.edu.

Employees can access telehealth resources for support through our Employee Assistance Programs.

Through Cascade Centers you can access Telehealth counseling services for topics such as financial, emotional, stress management, and relationship wellbeing. If you have not utilized this service before you will need to create a login.

The WorkLifeMatters program through Guardian offers additional programs support and guidance for matters that range from personal issues you might be facing to providing information on everyday topics that affect your life. The University login can be found on the HR website.

As a reminder, these services are strictly confidential.

Take Some Deep Breaths

Employees with Kaiser HMO or Added Choice health insurance have access to online resources through Calm. Calm is a mindfulness-based program that provides guided meditations, calming sounds, and stories for improved sleep and decreased stress.
Calm users can choose from a variety of meditations targeted at helping cope with specific situations. The length of meditations also varies so you can choose your own timeframe.

Calm can be accessed through its website, calm.com, or through the mobile app.
Instructions for registering for and downloading Calm:

  • Go to the special registration site calm.com/naptr18.
  • Click/tap “Click Here To Get Started.”
  • Sign up OR if you already have an account tap "Login."
  • Download the app using the provided links or use in your browser at calm.com.

Additionally, employees with Kaiser HMO or Added Choice health insurance have access to mental health services and alternative health care such as massage and acupuncture. For more information, please see the HR Benefits webpage.


Back to Top