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As a PNCA Student How Will I...

Information for PNCA students about accessing services during the merger transition period with Willamette University and beyond.

Accessible Education Services

  • Get a learning accommodation

    Beginning in August:

    Please see the instructions on how to request an accommodation on this web page. Once you have your Willamette network account you can use our online application to request an accommodation.

Building Access & Parking

  • Access to PNCA campus buildings

    After receiving a PNCA ID card you will be able to access the main 511 campus during normal open hours. Access to PNCA Glass will be provided by keycard access.

  • Access buildings on the Salem campus

    You will need a Willamette ID card for the Salem campus. This web page is being updated with a form to request access to buildings on a campus that is not your 'home' campus.

  • Get parking access on the Salem campus

    During August:

    No permits are required in standard parking lots until August 30. Sales of permits for the next academic year begin July 6.

    Prior to August 30th:

    Purchase a parking permit on this webpage. You must have a valid Willamette network account.

Career Services

Events & Announcements

Financial Aid

  • Manage my financial aid

    Beginning in August:

    See the Willamette Financial Aid Office website for complete information and instructions on managing your financial aid.

  • Ask questions about financial aid

    Beginning in August:

    Contact the Financial Aid Office using the contact information at the bottom of this web page.

  • Submit financial aid documents

    Beginning in August:

    If you have applied for financial aid during the PNCA admission process or as a continuing PNCA student, your information has been transferred to the Willamette Financial Aid Office. We will contact you via email about your financial aid award. Please contact us using the contact information at the bottom of this web page if you have any questions.

Health Forms

  • Submit student insurance waivers

    Health Insurance Waivers* may be submitted per the instructions that appear on the form. Please note that your waiver of insurance is effective for the entire academic year. This is different from PNCA’s past practice of having a waiver period each semester. Missing the form? Please email studentaccounts@pnca.edu for a replacement.

    *Enrollment/waivers for eligible students meeting the corresponding credit hours is/are annual and will apply for the entire 2021-2022 policy year. Students who waive/enroll Fall 2021 semester are choosing to waive/enroll for both Fall and Spring Semesters (if eligible for both Fall and Spring Semesters based on credit requirement), the opportunity to waive/enroll will NOT be provided again in the spring semester; Spring open enrollment and waiver period is only applicable to new incoming students or students NOT enrolled Fall 2021 semester. Late enrollment or waiver requests will not be accepted.

  • Submit Immunization records

    For Fall '21:

    Your immunization records can be submitted through the PNCA admissions system. Please see the Student Status page in the PNCA admissions system to download your immunization form. These immunizations are due on July 22nd, so they must be submitted via the PNCA process for the Fall '21 semester.

    For Spring '22:

    For Spring '22 and beyond, there will be a Willamette process that will be communicated at a later date

  • Submit COVID vaccine attestation

    For Fall '21

    Students are expected to be fully vaccinated prior to their arrival on campus for the Fall 2021 semester and submit confirmation of their vaccination by July 26th.

    Please submit this form to verify your COVID vaccination. All students attending Pacific Northwest College of Art are required to be “fully vaccinated” to access campus. This vaccination requirement applies to all students, including full-time and part-time students, undergraduates and graduate students, domestic and international, and residential and non-residential students and those in both degree and non-degree granting programs.

    For Spring '22

    For Spring '22 and beyond, there will be a Willamette process that will be communicated at a later date.

Housing Information

ID Cards

  • Get a PNCA ID card

    To receive a PNCA ID card, please submit your photo using this form. PNCA Technology will create an ID for you to pick up at the 511 campus.

Information Technology

Library Resources

Registration & Academic Information

  • Update my personal information

    Beginning in August:

    Please use the SAGE system via the Willamette Portal, following these instructions. We are planning a webinar to introduce students to the basics of SAGE.

  • Review/Update my gender identity & pronoun preferences

    Beginning in August:

    Once you have your Willamette User ID you can use the SAGE system via the Willamette Portal, following these instructions.  Please see how Willamette uses Gender Identity, Pronouns, and Preferred Names on this website. The Registrar's office is planning a webinar to introduce students to the basics of SAGE.

  • Update my Emergency Contact information

    Beginning in August:

    Please use the SAGE system via the Willamette Portal, following these instructions. We are planning a webinar to introduce students to the basics of SAGE.

  • Submit a FERPA release

    Beginning in August:

    Please fill out this form and return it via email from your Willamette email account.

  • Find the academic calendars

    Beginning in August:

    Important academic dates for Fall 21 are on the Willamette Academic Calendars site.

  • View your schedule

    Beginning in August:

    Please use the SAGE system via the Willamette Portal, following these instructions. We are planning a webinar to introduce students to the basics of SAGE.

  • Drop or add a course

    Beginning in August:

    Please use the SAGE system via the Willamette Portal, following these instructions. We are planning a webinar to introduce students to the basics of SAGE.

  • Plan my courses

    Beginning in August:

    Please use the SAGE system via the Willamette Portal, following these instructions. We are planning a webinar to introduce students to the basics of SAGE. 

    Graduation Tracking Sheets will be replaced by Degree Audits. Please bear with us as we build the audit system for PNCA students.

  • Contact my advisor

    Beginning in August:

    Please use the SAGE system via the Willamette Portal, following these instructions. We are planning a webinar to introduce students to the basics of SAGE.

  • Declare my major/minor

    Beginning in August:

    Please fill out this form and return it via email from your Willamette email account.

  • Get information about Veteran benefits, Yellow Ribbon . . . Certification, Timing, How much?

    Beginning in August:

    Please see the information and instructions on this page. You will be able to complete the forms in August, using your Willamette user ID.

  • Get an enrollment verification

    Beginning in August:

    Please fill out this form and return it via email from your Willamette email account.

  • Get a Transcript

    Beginning in August:

    Unofficial transcripts will be available in SAGE, using these instructions. Official transcripts will be available online through Parchment (vendor). More information about ordering official transcripts will be forthcoming.

Student Accounts

  • Submit a student financial agreement

    Beginning in August:

    All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment at Willamette. Once you create your Willamette User ID, please login to Bill+Payment to accept your Student Financial Responsibility Agreement prior to August 31st.

  • Pay my deposit

    For the most up to date information on how to pay your deposit, please review the Willamette Student Accounts website

  • Get my account statement

    Beginning in August:

    Fall charges will be billed the first week of August. The charges will be posted by Willamette’s Student Accounts team and will be viewable in the Bill+Payment system immediately. Your first statement will be mailed to you. All subsequent statements will be posted electronically on the Bill+Payment system.

  • Pay my bill

    Beginning in August

    See the most up to date information on the Willamette Student Accounts website. Access to Willamette University’s Bill+Payment system will occur on or around August 2nd. You will be contacted with instructions on how to access this system as that date approaches. This will occur after you receive your new Willamette email address because the login credentials to Bill+Payment are the same as your login credentials to your Willamette email.

  • Submit a payment plan

    Beginning in August:

    Payment Plans will be available on Willamette’s Bill+Payment system after fall billing is posted. If you choose a payment plan, there is a $30 per-semester sign-up fee that is billed to your student account. You will have a choice between:

    • 4-payment plan (payments due on the 10th of September, October, November & December)
    • 3-payment plan (payments due on the 5th of September, October & November)
  • Get my parent access to view & pay my bill

    Beginning in August:

    Authorized users have access to your student account statement and can make electronic payments through Bill+Payment. For more information on how to establish your parent/guardian as an authorized user, please refer to our Bill+Payment information webpage at Accessing Your Bill. Please note that Willamette uses Bill+Payment as its official billing method. Students are responsible for adding authorized users on Bill+Payment to grant access to student account information, statements, online payments and payment plans.

  • Set up direct deposit for student account refunds and expense reimbursements

    Beginning in August:

    You can sign up to have any student refund or expense reimbursement deposited directly into your bank account. Visit here to learn more: https://willamette.edu/offices/accounting/direct-deposit/.

  • Get my refund

    Beginning in August:

    This is part of Willamette's normal process. No action is needed by students. Please refer to the Willamette Student Accounts website for further information.

Study Abroad & International Students

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