Student Forms

Add/Drop Instructions

This button will take you to the Registrar's website, where you can find instructions on how to add or drop classes in SAGE.

CONVO SIGN-UP

Your instructor will consult you to find a good date for you to perform, and they will fill in this spreadsheet accordingly in the first four weeks of the semester. For privacy reasons, students are not allowed to access this sheet. Please contact your instructor for assistance.

CONVOCATION INFORMATION

1. Fill out this form once per Convo performance.
2. This form is due at 2:00 p.m. on the Tuesday prior to your performance (1 week before showtime).
3. Your accompanist and instructor will look over this form and approve it.
4. You will also need to submit a Student Stage Setup Form.

WARM-UP APPOINTMENTS

1. Fill out this form once per Convo performance.
2. This form is due the Monday prior to your performance (1 day before showtime).
3. Check with your accompanist to decide on a warm-up time.
4. Navigate through the calendar to your scheduled performance date and select one of the appointment slots to add it to your personal Google calendar.
5. This form is due at 2:00 p.m. on the Monday prior to your performance (1 day before showtime)

Request for Declaration of Music Major or Minor (PDF)

1. Download this form to your computer and fill it out with a PDF editor. It will not work in your Web browser.
2. Email the completed form to the department chair.

Voice Jury Form (PDF)Instrumental Jury Form (PDF)

1. Download the appropriate form (vocal for voice students, instrumental for instrumental students) and fill it out with a PDF editor. It will not work in your Web browser. If you wish, you may also fill out your information by hand.
   
2. Print three copies (one per jury member).
3. Bring these printed copies to your scheduled jury time.
4. Jurors will fill out their comments after the student's jury performance.

GENERAL PETITION (PDF)

1. Download this form to your computer and fill it out with a PDF editor. It will not work in your Web browser.
2. Email the completed form to the department chair, along with your transcript and other supporting documents.
3. This form is due by the end of the second week of classes.

for Multiple Ensembles

1. Submit this form if you wish to participate in three conducted ensembles.
2. Email your schedule and current transcript to the department chair for review.
3. The specified instructors and department chair will review your petition, and email you with their recommendations.
4. This form is due by the end of the first week of classes.

Piano Accompanist Request Form

Your instructor will fill out this form at the beginning of the semester, for every student needing an accompanist.

RESERVE A PRACTICE ROOM

1. Fill out this form if you want a scheduled time in a practice room. Priority is given to students whose primary instrument is piano, music majors, and small ensembles.
2. This form is due at the end of the third week of classes.

GOOGLE DOCS BLANK PROPOSAL (COPY ME)

FILLABLE PDF

1. Fill out this proposal the term before you plan to complete the project. It is due by the end of the eighth week of classes.
2. To fill out the Google Docs version, go to File > Make a copy, and put it in your personal Google Drive.
   
3. To fill out the PDF version, download the form from the link above, and use the free version of Adobe Reader (or another PDF editor) to fill out the form.
4. Rename the file to "LASTNAME Senior Project Proposal."
5. Place this document in the shared Google Drive folder you use for program submissions.

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SENIOR PROJECT EVALUATION FORM (PDF)

You must download and fill out this form and give it to your faculty adjudicators for the project. The faculty adjudicators will then complete their evaluation using your pre-filled form.

CHECKLIST 22-23 (PDF)

Download this checklist to help you plan the most successful recital or project. It lists all the required steps for planning your recital.

SCHEDULING REQUEST FORM

1. Due as early in the academic year as possible.
   
2. Fill out this form to request a date for your senior recital or project presentation.
3. You may also use this form to schedule a non-required recital.
4. NOTE: No more than two music events may occur on the same day, and none at the same time.

Publicity Form

1. If you are planning a student recital, submit this form 4-6 weeks in advance of your recital.
2. This form will put your event in Today@Willamette and the WU events calendar.
3. You are responsible for posting your own posters and designing your own programs, with approval from the music office staff.
   • Non-required recitals are also responsible for their own printing costs.

STUDENT STAGE SET UP FORM

1. Submit this form before performing at Convocation, while planning a student recital or senior project presentation, or any other music events requiring our stage crew.
2. This form is due no later than four weeks before the performance.

STUDENT STAGE SETUP FORM

1. Submit this form before performing at Convocation, while planning a student recital, or other music events requiring our stage crew.
2. This form is due one week before Convo and four weeks before a recital.

All music majors must attend seven (7) concerts, in addition to the weekly Music Student Convocations. Convo attendance is tracked by a weekly sign-in sheet at the door. Concert attendance is tracked by submitting programs throughout the semester. Please follow the steps below to ensure your programs are counted.

Program submissions are due at 4:00 PM on the last regular day of classes.

1. Take a picture or PDF scan of the program from a concert you would like to count for your attendance requirement.
2. Upload your scan(s) to a Google Drive folder with your name on it that should have been shared with you from mus-office@willamette.edu. If you have declared a music major and did not receive an email with those details, please email us.
   • You should save a shortcut to this folder into "My Drive," where you can rename it to your liking (we recommend "Program Submissions" or something similar).
   • Here is some information on how to create a shortcut in Google Drive.
3. That's it! You should expect to receive correspondence at the end of the semester about whether or not you have satisfied the requirement.

If you have any further questions about this procedure or about the concert attendance requirement, please contact mus-office@willamette.edu or visit us in RMC 103 and 106.

1. Fill out this form the Spring semester before the summer study term. Due April 1^st.
2. IMPORTANT: Make sure all the information you entered is correct before you submit.
3. You will be sent an email with a link to sign your proposal and the Memorandum of Understanding (you can read the MOU here).