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Below are all the forms you will need as a music student at Willamette. Click on the form's name for a link to fill it out and a more detailed description of how to submit them.

NOTE: Some of these forms are fillable PDFs. You will need to download them to your computer and fill them out with a PDF editor such as Adobe Reader (free).

Add/Drop Instructions

This button will take you to the Registrar's website, where you can find instructions on how to add or drop classes in SAGE.

CONVO SIGN-UP

Your instructor will consult you to find a good date for you to perform, and they will fill in this spreadsheet accordingly in the first four weeks of the semester. For privacy reasons, students are not allowed to access this sheet. Please contact your instructor for assistance.


CONVOCATION INFORMATION

  1. Fill out this form once per Convo performance.
  2. This form is due at 2:00 p.m. on the Tuesday prior to your performance (1 week before showtime).
  3. Your accompanist and instructor will look over this form and approve it.
  4. You will also need to submit a Student Stage Setup Form.

WARM-UP APPOINTMENTS

  1. Fill out this form once per Convo performance.
  2. This form is due the Monday prior to your performance (1 day before showtime).
  3. Check with your accompanist to decide on a warm-up time.
  4. Navigate through the calendar to your scheduled performance date and select one of the appointment slots to add it to your personal Google calendar.
  5. This form is due at 2:00 p.m. on the Monday prior to your performance (1 day before showtime)

Request for Declaration of Music Major or Minor (PDF)

  1. Download this form to your computer and fill it out with a PDF editor. It will not work in your Web browser.
  2. Email the completed form to the department chair.

Voice Jury Form (PDF)Instrumental Jury Form (PDF)

  1. Download the appropriate form (vocal for voice students, instrumental for instrumental students) and fill it out with a PDF editor. It will not work in your Web browser.
  2. Email the form to your instructor.
  3. Jurors will fill out their comments after the student's jury performance.

GENERAL PETITION (PDF)

  1. Download this form to your computer and fill it out with a PDF editor. It will not work in your Web browser.
  2. Email the completed form to the department chair, along with your transcript and other supporting documents.
  3. This form is due by the end of the second week of classes.

for Multiple Ensembles

  1. Submit this form if you wish to participate in three conducted ensembles.
  2. Email your schedule and current transcript to the department chair for review.
  3. The specified instructors and department chair will review your petition, and email you with their recommendations.
  4. This form is due by the end of the first week of classes.

Piano Accompanist Request Form

Your instructor will fill out this form at the beginning of the semester, for every student needing an accompanist.

RESERVE A PRACTICE ROOM

  1. Fill out this form if you want a scheduled time in a practice room. Priority is given to students whose primary instrument is piano, music majors, and small ensembles.
  2. This form is due at the end of the third week of classes.

Senior Project Proposal Form

  1. Fill out this proposal the term before you plan to graduate. It is due October 15th.
  2. IMPORTANT: Make sure all the information you entered is correct before you submit.
  3. You will be sent an email by the faculty who reviewed your proposal with their feedback.

CHECKLIST 21-22 (PDF)

Download this handy checklist to help you plan the most successful recital or project.


SCHEDULING REQUEST FORM

  1. Due before October 1st.
  2. Fill out this form to request a date for your senior recital or project presentation.
  3. You may also use this form to schedule a non-required recital.
  4. NOTE: No more than two music events may occur on the same day, and none at the same time.

Publicity Form

  1. SENIORS: If you are planning a senior recital, submit this form 4-6 weeks in advance of your recital.
  2. This form will put your event in Today@Willamette and the WU events calendar.
  3. You are responsible for posting your own posters and designing your own programs, with approval from the music office staff.

STUDENT STAGE SET UP FORM

  1. Submit this form before performing at Convocation, while planning a senior recital/presentation, or other music events requiring our stage crew.
  2. This form is due at least one month (four weeks) before the performance.

SENIOR PROJECT EVALUATION FORM (PDF)

This form will be completed by faculty adjudicators immediately after you complete your Senior Project.

STUDENT STAGE SETUP FORM

  1. Submit this form before performing at Convocation, while planning a senior recital/presentation, or other music events requiring our stage crew.
  2. This form is due one week before the performance.
SUBMIT PROGRAMS
  1. Fill out this form once per concert/Convo attended.
  2. Email your scanned and signed programs to mus-office@willamette.edu.
  3. You will be emailed near the end of the semester about your attendance, fulfillment of the concert attendance requirement, and how you can make up any missed performances (if needed).
Music Summer Study Application Form
  1. Fill out this form the Spring semester before the summer study term. Due April 1st.
  2. IMPORTANT: Make sure all the information you entered is correct before you submit.
  3. You will be sent an email with a link to sign your proposal and the Memorandum of Understanding (you can read the MOU here).
Willamette University

Music Department

Address
900 State Street
Salem Oregon 97301 U.S.A.
Phone
503-370-6255

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