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Transcript Requests

Downloadable Adobe Acrobat Form: Transcript Request Form [pdf]

Transcript Requests must be made in writing and must include the signature of the student. We cannot accept transcript requests via telephone or email.

By mail, please send your signed request to the Office of the Registrar, Willamette University, 900 State Street, Salem, Oregon, 97301.

By FAX, please send your signed request to our office FAX machine at (503) 375-5395.

Your request should include the following information to help us locate your records in our files:

• Your name, current address, and phone number
• Social Security Number and/or Willamette school I.D. number
• Date of Birth
• Dates of Attendance
• If name has changed, indicate name most likely to be on your school records

Also, we will need the following:

• How many copies you need
• Where they should be sent
• Any special shipping requirements (overnight or FAX) or rush deadlines (these will add to the cost)
• Payment
• Please sign and date your request

Your official transcripts will automatically include all your records from our undergraduate College of Liberal Arts, as well as any graduate credits from the Master of Arts in Teaching Program, the Atkinson Graduate School of Management, or the College of Law. They will be signed by the Registrar, will bear the official seal of Willamette University, and are sent in separate sealed envelopes. Transcripts are usually sent via regular mail, but rush shipping (FedEx overnight, UPS 2nd Day) is available for an additional charge which varies; call us for details if you require rush shipping.The cost for transcripts will be $5.00 for one transcript, and $2.00 for each additional transcript ordered on that same request.

Payment can be via cash (in person only), check, money order, or credit card. We accept Visa, Mastercard, and Discover and require the following:

• NAME, as it appears on the card
• CARD NUMBER
• EXPIRATION DATE
• BILLING ADDRESS FOR THE CARDHOLDER
• CARD IDENTIFICATION DATA (This is the 3 digit code that follows your card number in the signature panel on the reverse side of your card) CARDHOLDER'S SIGNATURE (If the card belongs to someone other than the person requesting transcripts)

We can also FAX your transcripts for an additional $5.00 per FAXed transcript. Please note: The receiving institution will determine whether a FAXed transcript is considered official. We will telephone the recipient to alert them before sending the FAX, then FAX the transcript, then send the hard copy of the transcript to the same recipient by regular mail. Be sure to provide us with the voice phone, FAX phone, and mailing address of the recipient.

If you have further questions, please feel free to contact our office by phone at (503) 370-6206, or email your questions to:

Bob Kister
Transcript/Verification Specialist
rkister@willamette.edu