Willamette University - Definitions


A.  The term “university” means Willamette University.

B.  The term “student” means all persons enrolled in credit or non-credit courses or educational programs offered through Willamette University, who have been notified of their acceptance, expressed intent to or registered for courses or otherwise entered into any other contractual relationship with the university to take instruction. This includes, but is not limited to all individuals:

  1. Taking classes in person or through distance learning whether on a part-time and full-time basis, pursuing undergraduate or graduate degrees, or
  2. Who reside in university-owned housing or who live off campus,
  3. Who are not enrolled for the current term but who have a continuing relationship with the university. Student status ceases when an individual graduates, is not enrolled for two consecutive terms, or is dismissed for any reason.

C     The term “student organization” includes any group of students that is officially recognized by Willamette University or a group of students acting as a collective.    

D.    The term “Code” means the Code of Student Conduct.

E.    The term “university official” includes any person employed by the university, and any person serving the university in an official capacity.

F.     The term “conduct administrator” refers to a university official designated, on a case-by case basis, by the Senior Associate Dean of Students or designee, to address alleged violation of the Code and impose sanctions upon any student found to have violated the Code.

G.    The Senior Associate Dean of Students or designee shall hereafter be referred to as a conduct administrator.

H.    The Vice President for Student Affairs and Dean of Students or designee shall hereafter be referred to as the VPSA.

I.   The term “member of the university community” includes any person who is a student, university official, trustee, or any other person serving the university in an official capacity. The Vice President for Student Affairs and Dean of Students or designee shall determine a person’s status.

J.    The term “university premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the university, whether in Salem Oregon, or elsewhere.

K.    The terms “shall” and “will” are used in the imperative sense.

L.     The term “may” is used in the permissive sense.

M.    The term “day” means business days (Monday – Friday) when the university is open, regardless of whether classes are in session. In determining any deadlines as set forth in the Code, references to a number of “days” prior to or after occurrence of an event shall not include the day of the incident.

N.    The term “claimant” means any person filing an incident report of alleged misconduct or otherwise bringing a complaint to the attention of a university official charged with receiving, investigating and remedying complaints. The term “respondent” means a student or organization against whom a report of alleged misconduct has been filed under this Code.

O.   The term “health” means physical or mental well-being.

P.    For the purposes of the Code, the term “residential building” means any hall, apartment or other living unit owned or leased by the university for the principle purpose of providing student housing.

Q.   The term “incident report” means any accusation of alleged misconduct submitted through a university report. The university treats reports received from Willamette University Campus Safety, law enforcement agencies, other colleges and universities, Salem community members, and members of the university community as incident reports.