Accounting Office

The Accounting Office handles check cashing (up to $100), disbursement of funds to students and vendors, phone payments and student account payments. Students can check their accounts at https://secure.willamette.edu/services/admin.cgi/ar.

Travel Policy

The new travel policy went into effect June 1, 2006. To download or view a copy of the policy, please click on one of the links below:

Travel Guidelines and Expense Reimbursement Policy PDF

Forms

To download forms: 1099 Tax Form, Check Request, Petty Cash form, Expense Reimbursement Request and General Journal Entry form, go to willamette.edu/local/forms/.

Reimbursements

All reimbursement requests must be approved by the proper budget authority. If the person to be reimbursed is the budget approver, then the immediate supervisor should approve the request.

Mileage reimbursement: $0.50 per mile (effective 6/1/08)
Petty cash reimbursement limit: $50

GL Reports

To access the General Ledger Reports, go to https://secure.willamette.edu/services/admin.cgi/pickglreports.

Corporate Credit Cards

American Express, Master Card and Visa corporate credit card statements need to be turned into Accounting with receipts and immediate supervisor approval.
Corporate Master Card/American Express: Willamette University has corporate cards for employees that are frequent travelers/purchasers for the University. If interested in obtaining a card, contact us. Dean/Vice President approval required for each application.

Purchases

For purchase requisitions, go to JASON. For purchasing, visit willamette.edu/dept/purchasing or email questions to mseraphi@willamette.edu.