Accepted to Study Abroad

USE the application portal to manage your Acceptance and Predeparture processes.

Required documents and instructions for the Acceptance/Commit process are all online in the portal. Just as in the application phase, you are expected to complete items by specified deadlines in order to move forward. You will see a checkmark next to the items you have done as you complete them. Below is an abbreviated list of steps you will take to fully accept your placement.

Complete Commit/Decline option in the portal

Deadline to Commit/Decline: 28 February 2017

Pay Deposit

Refer to your portal for details. Reminders:

  • Pay at the Cashier's window in Waller Hall.
  • CASH or CHECK ONLY.
  • Make checks out to "Willamette University".
  • Contact the Cashier's office (503-375-5308) for any questions about HOW to pay.
  • DEPOSIT POLICY: (PDF) form. Also in your "Documents" section in the portal.

Acknowledge and Read "Accept" materials and agreements for participation as a WU representative

Be aware of what you are expected to know and agree to as a WU participant including circumstances for being pulled from a program (dismissed or administrative withdrawal) and how to withdraw.

Understand the Cost Information for Your Program

Review all cost information on the Willamette Sponsored Programs Cost Matrix. Please note the "explanation of costs" on the first page related to all programs before looking for information about your program. The amounts outlined change OFTEN and are based on the current information that the Office of International Education has. Actual verified amounts will be given to students in their predeparture process.

Apply for Ainsworth International Scholarship

See eligibility details and access the application via the portal. Choose Program Type: Scholarships.  APPLICATION DEADLINE: Friday, 10 March 2017.  This scholarship is open only to WU students on WU Sponsored Study Abroad programs.

Study Abroad Timeline/Checklist

This timeline/checklist will help you know what to expect over the next three to four semesters and you prepare to study abroad, go abroad, and return home.  Students will find this timeline also in their study abroad online portal.

Pre Departure Forms

For 2016-2017 programs:

Pre Departure Forms are loaded into your Accepted program portal. Use the portal to track your progress. Monitor your portal messages and Announcements. Monitor your WU email for other instructions.

For 2015-2016 programs

Parents: These older forms are comparable to forms currently used if you are interested in the kinds of information students need to complete/provide.

  • Emergency Contact Information

  • Health Information Student Self-Assessment- student's share information about current and other important health circumstances.

  • Off-Campus Study Authorization/Release Agreement

  • Standards of Conduct Agreement

  • Health Insurance Information - coverage the student will have while abroad

  • Office of Student Accounts-Release (return this form to Office of Student Accounts, Waller Hall)

  • Credit Form - Completed during predeparture period, by the end of the semester PRIOR to your program. Instruction on using this form will be given at the Site Specific PreDeparture Meeting. You may receive a specific program form or a "generic form." Students list all courses they want to take or could potentially take at their program site in order to get prior credit approval and/or a basic review of what they can expect from their choices.

    Credit Conversion/Equivalency Form

Study Abroad Handbook

2017-2018 Student will receive access to a handbook after the Commit step.  The handbook should be read before and throughout the experience in order to get information when it is most needed. Includes: Timeline/Checklist, Syllabus information for WU IDS course, health and safety resources, intercultural resources, moving towards a successful return to Willamette, and much more!