Willamette College Enrolling Student

Begins: April 1, 2026
Required

The day after you reply to your offer of admission and pay your enrollment deposit, you can create your network account. You will receive an email to notify you when you are able to create your account. Do not attempt to do so before receiving this notification.

This step will activate your university email address and enable access to all the services you'll need as a student. Once activated, all future emails from Willamette University, including instructions as an enrolling student, will be directed to your @willamette.edu email address.

You will need your student ID number to create your account. You can find your student ID number on your Willamette Applicant Portal (where you replied to your offer of admission and paid your deposit).

Failure to create your network account will delay other critical tasks, including course registration, housing and roommate assignment and bill payment.

For assistance accessing your Willamette Applicant Portal:
Contact: Office of Admissions
Phone: 503-370-6303
Email: bearcat@willamette.edu

For assistance creating your network account:
Contact: Willamette Integrated Technology Services (WITS) Help Desk
Phone: 503-370-6767
Email: wits@willamette.edu

Begins: April 1, 2026
Required

Willamette University requires the use of Google 2-Step Authentication. You'll be prompted to do this immediately after network account creation and must do so within one week.

Failure to enable 2-Step Authentication within one week of account creation will lock your account. If your account is locked, you must contact WITS from a personal email account for assistance.

Contact: Willamette Integrated Technology Services (WITS) Help Desk
Phone: 503-370-6767
Email: wits@willamette.edu

Recommended

Follow these instructions to add your Willamette email account, including your calendar, to your mobile device.

Recommended

A personalized checklist is available for each student to help track the steps toward enrollment. We recommend you check it regularly to ensure you are staying on track. You may access your checklist after you’ve created your network account.

Begins: April 1, 2026
Optional

If you used an IEP or 504 in high school, have used accommodations at a prior college/university, have a learning difference or mental health concern, any diagnosis that could impact academic performance or would warrant an accommodation in the classroom, residence hall or other space on campus, you may begin the application process for accommodations once you have received your Willamette network account and email address.

You may review the Accommodation Process and apply using the AES Portal.

Requests for housing accommodations must be submitted no later than June 15.

Contact: Accessible Education Services
Phone: 503-370-6737
Email: accessible-info@willamette.edu

Begins: April 1, 2026
Deadline: May 25, 2026
Required

You may complete your Course Registration Advising Questionnaire in your Willamette Applicant Portal after you reply to your offer of admission and pay your enrollment deposit.

To log in to your Willamette Applicant Portal, use the email address and password you set up after applying for admission. You may reset your password on the login screen or contact the Office of Admissions for assistance. Your willamette.edu email address and password will not allow you to access your Willamette Applicant Portal.

The information you provide on your Advising Questionnaire will be shared with your advisor before your registration appointment and determine if you are required to complete a language placement exam. Please be thoughtful and thorough in your answers to ensure a productive appointment.

You must complete the Course Registration Advising Questionnaire in order to sign up for an Advising and Course Registration Appointment.

Begins: April 1, 2026
Deadline: May 25, 2026
Required

If you have completed prior coursework and plan on future study in French, German, Japanese, Russian, or Spanish, you must complete the language placement exam online in order to sign up for an Advising and Course Registration Appointment.

The language placement exam is required regardless of the number of years of prior coursework or certifications achieved. This is to ensure you are placed in the course that aligns with your knowledge and experience. The language placement exam will not only measure your language level as of this moment and to help you find the best level for beginning your study at Willamette, but also ask questions related to the context of your experience with the language.

If you have completed prior coursework and plan on future study in Chinese, Greek, or Latin, please review the placement process for your specific language.

If you intend on starting study in a language you have not completed prior coursework, no language placement exam is required.

Questions regarding language placement and course selection will be addressed during your Advising and Course Registration Appointment.

Beings: April 1, 2026
Deadline: May 25, 2026
Required

Review the math placement and course selection guidelines to assist your course registration process.

Questions regarding math placement and course selection will be addressed during your Advising and Course Registration Appointment.

Begins: May 4, 2026
Deadline: May 15, 2026
Required

Review the College Colloquium offerings and submit the Colloquium Preference Form with your top choices. You can also learn more about this year's Colloquium Associates — current students who work alongside faculty instructors to assist with class discussions and tutoring.

In order to sign up for an Advising and Course Registration Appointment, you must submit your Colloquium Preferences.

STEM Fellows — those students who received the STEM Scholarship — will be placed in a specialized science-focused College Colloquium and do not need to submit the Colloquium Preference Form.

Students who do not submit their preferences by May 15 will be placed in a Colloquium course based on availability.

Begins: May 5, 2026
Deadline: June 25, 2026
Required

First Year Students: After you submit the Advising Questionnaire, complete your Language Placement Exam and submit the Colloquium Preference Form, you will be notified via email to log in to your Willamette Applicant Portal and register for an Advising and Course Registration Appointment.

To log in to your Willamette Applicant Portal, use the email address and password you set up after applying for admission. You may reset your password on the login screen or contact the Office of Admissions for assistance. Your willamette.edu email address and password will not allow you to access your Willamette Applicant Portal.

Appointments are available beginning May 26 and will take place using Google Meet. You must sign up for, and attend, an Advising and Course Registration appointment by June 26 in order to register for classes. Students who do not complete this step by June 26 will not be permitted to register for classes until August 1.

Transfer Students: After you create your Network Account, you will be notified via email to log in to your Willamette Applicant Portal and register for an Advising and Course Registration Appointment.

To log in to your Willamette Applicant Portal, use the email address and password you set up after applying for admission. You may reset your password on the login screen or contact the Office of Admissions for assistance. Your willamette.edu email address and password will not allow you to access your Willamette Applicant Portal.

Appointments are available beginning May 11 and will take place using Google Meet. You must sign up for, and attend, an Advising and Course Registration appointment by June 26 in order to register for classes. Students who do not complete this step by June 26 will not be permitted to register for classes until August 1.

May 22, 2026

Your College Colloquium assignment will be sent to your Willamette email account.

Begins: June 1, 2026
Deadline: July 10, 2026

Update your emergency contact information in SAGE, the system where all your educational records will be located throughout your time as a student. Detailed information is available from the Office of the Registrar.

Contact: Office of the Registrar
Email: registrar@willamette.edu

Available: July 27, 2026

Bearcat Book Bundle is a course materials delivery model offered by the Willamette Bookstore. The program helps simplify the process of sourcing, purchasing, and delivering books for your registered classes each semester before the first day of class.

You will receive an email on July 27 with instructions to verify your order. The deadline to opt-out for the fall 2026 semester is September 4.

All course materials are available for purchase individually at the bookstore if you do not wish to use the Bundle. You may opt out of the program from the Bearcat Book Bundle page and purchase your materials a la carte from the bookstore website using the opt-out term, or by making your purchase at the bookstore in person.

Begins: April 1, 2026
Deadline: May 31, 2026
Required

One day after creating your network account, you are able to sign your housing contract and complete the housing application.

During this step of the process, you will use the WU Housing Portal to:

• Review the Housing Contract and sign acknowledging you accept the terms;
• Make a decision regarding renters insurance for your residence hall room; and,
• Submit your lifestyles and likings information, which will be used in the roommate matching process.
• Indicate an interest in one or more of our Focused Communities:
  • Business Interest
  • Lavender Community (LGBTQ+)
  • Mosaics (First Generation)
  • Outdoor Stewardship
  • STEM Fellows

Access the WU Housing Portal from the Residence Life and Housing site.

Housing Accommodations

All housing accommodations are reviewed by Accessible Education Services. To request a housing accommodation, review the Accommodation Request Process and submit an online application. Accommodations will be reviewed and communicated with Residence Life and Housing.

Requests for housing accommodations should be submitted no later than June 15.

Live On Requirement and Exemption Process

As a residential college, Willamette requires all students to live in university housing for four semesters. You may review the Criteria for Exemptions, but those typically granted include students residing with parent(s)/guardian(s) within 25 miles of campus or are over the age of 21 by the start of the academic year.

To request an exemption, submit the Residency Requirement Exception Request form. You will then be provided access to the exemption application within the WU Housing Portal and must return a notarized copy to Residence Life & Housing.

Please note, your offer of financial aid is based on the cost of attendance as an on-campus residential student. If approved for an exemption, your offer of financial aid may be adjusted. Contact your admissions counselor or the Office of Financial Aid for additional information prior to requesting an exemption.

Contact: Residence Life & Housing
Phone: 503-370-6212
Email: housing@willamette.edu

Begins: June 3, 2026
Deadline: June 21, 2026
Optional

During this step of the housing process, you may search for and confirm a roommate through the WU Housing Portal. All roommate requests must be mutual - each student must request each other.

This step is optional. If you prefer, you will be matched with a roommate based on the answers you provided on your lifestyle and likings questionnaire during the first step in the housing process.

Contact: Residence Life & Housing
Phone: 503-370-6212
Email: housing@willamette.edu

August 5, 2026

Your housing assignment and roommate information will be sent to your Willamette email account.

Contact: Resident Life & Housing
Phone: 503-370-6212
Email: housing@willamette.edu

Begins: August 7, 2026
Deadline: August 16, 2026
Optional

Once you receive your housing assignment, you may reserve a move-in time within the WU Housing Portal. Reserved move in times helps avoid crowding in driveways and parking lots. Members of the Bearcat community will be here to help!

Contact: Residence Life & Housing
Phone: 503-370-6212
Email: housing@willamette.edu

August 19, 2026

Move-in to your on-campus housing based on your previously reserved time.

Contact: Resident Life & Housing
Phone: 503-370-6212
Email: housing@willamette.edu

Available: May 22, 2026

The Office of Financial Aid will mail you information that summarizes estimated costs and financial aid for the upcoming semester, provides instructions for student loan processing, and outlines options for paying the balance due (such as through a payment plan, parent loan, and/or private loan).

Contact: Office of Financial Aid
Email: finaid@willamette.edu

July 6, 2026

Student Accounts will email information regarding your online statement, the billing process, payment options and other important matters.

Contact: Student Accounts
Phone: 503-375-5308
Email: student-accounts@willamette.edu

Available: July 13, 2026

Your tuition and fees statement will be posted to your online account. You must pay the due balance or enroll in a payment plan by August 24, 2026.

Contact: Student Accounts
Phone: 503-375-5308
Email: student-accounts@willamette.edu

Begins: July 13, 2026
Deadline: August 24, 2026

All students are required to accept the Student Financial Responsibility Agreement, which outlines the financial terms and conditions associated with enrollment. Login to Bill+Payment and the agreement will appear on the screen. You must click "I agree" prior to the first day of classes.

Contact: Student Accounts
Phone: 503-375-5308
Email: student-accounts@willamette.edu

Begins: July 13, 2026
Deadline: September 4, 2026

Choose whether to opt-out of the CAFES fee, which supports the Community Action Fund for Equity and Sustainability. You may opt-out in SAGE.

You will automatically be charged if you do not opt-out September 4.

Begins: June 1, 2026
Deadline: July 1, 2026

All incoming students who plan to participate in varsity sports are required to complete the medical screening process.

Contact: Daisha Acorda Harryman, MS, ATC, LAT, Director of Student-Athlete Health & Safety and Head Athletic Trainer
Email: dharryman@willamette.edu

Begins: June 8, 2026
Deadline: Sep. 4, 2026

Submit your online Tuberculosis Screening Questionnaire and Measles immunization information to Bishop Wellness Center via the Student Health Portal. The Tuberculosis Screening Questionnaire that you submit online will determine if additional Tuberculosis screening is required. Instructions will be sent via email starting on June 8, 2026.

Contact: SaVanna Kraal, Case Manager/Student Insurance Coordinator
Email: skraal@willamette.edu

Begins: July 13, 2026
Deadline: September 4, 2026

All eligible students are enrolled in and charged for the Student Health Insurance Policy every academic year.

Waivers are required annually for students who wish to opt out of the Student Health Insurance Plan. International students who would like to request an insurance waiver should contact the Office of International Education.

The Student Health Insurance waiver will be available online starting July 13, 2026. The deadline to submit this waiver is September 4, 2026.

Contact: SaVanna Kraal, Case Manager/Student Insurance Coordinator
Email: skraal@willamette.edu

If you plan to work on campus, you will need to provide required documentation for proof of work eligibility during the hiring process.

While the most common documents are a passport or Social Security card and original birth certificate, you can review the list of eligible documents from USCIS.

After you have been offered an on-campus job and started the onboarding process, you will need to provide the required documents in their original format. Photocopies, scans, emails, or expired documents will not be accepted and will delay the start of your on-campus employment.

Contact: Human Resources
Email: student-employment@willamette.edu

Deadline: August 24, 2026
Required

First year students, and transfer students with fewer than 62 transferable semester credits, must have a final high school transcript with graduation date sent directly from their high school. Proof of high school graduation or equivalency is required for financial aid disbursement.

All students with prior college enrollment (including as dual enrollment credit earned in high school) must also have official transcripts sent with the most recently completed term of grades included. Prior college coursework cannot be evaluated for transfer without updated official transcripts.

Failure to provide these materials by the first day of classes will result in a hold placed on your account preventing involvement in some activities and course registration in future semesters.

Contact: Office of Admissions
Phone: 503-370-6303
Email: bearcat@willamette.edu

Deadline: August 24, 2026
Required for students who applied with test scores

Students who wished to have their SAT or ACT scores considered in the application process, and who provided unofficial or unverified scores must submit a verified score report.

A score report is considered verified if:

• A download of scores from the testing agency website or screenshot of scores that includes the student’s name and scores submitted via email to bearcat@willamette.edu.
• An official SAT score report sent from the College Board.
• An official ACT score report sent from ACT.

Failure to provide these materials by the first day of classes will result in a hold placed on your account preventing involvement in some activities and course registration in future semesters.

Contact: Office of Admissions
Phone: 503-370-6303
Email: bearcat@willamette.edu

Begins: May 1, 2026
Deadline: July 10, 2026

Help your Opening Days orientation leaders get to know you by completing your New Student Profile. You'll also be able to indicate your interest in receiving more information from campus resources such as the Bishop Wellness Center, Career Development, Student Engagement and Leadership, and other student life and academic programs.

Submit your form by July 10 to be entered into a drawing for Bearcat swag!

Contact: Student Engagement & Leadership
Email: student-engagement-group@willamette.edu

Week of June 15, 2026

We'll send you information about Opening Days, our new student orientation program, including your assigned Opening Days leader and group.

Contact: Student Engagement & Leadership
Email: student-engagement-group@willamette.edu

Begins: July 6, 2026
Deadline: July 29, 2026

All new Willamette students must complete required trainings about sexual assault prevention and alcohol and other drug prevention. These trainings are assigned by the Office of Student Affairs to promote a community of respect, safety, and health. You will be notified at your Willamette email address with additional instructions when the modules are available.

Questions about the required modules can be directed to the Office of Student Affairs at student-affairs-office@willamette.edu.

If you encounter technical difficulties with the modules, please contact the Vector Solutions customer service team.

Begins: July 1, 2026
Deadline: August 5, 2026

Submit your ID card photo online. We'll have it ready for you to pick up when you arrive on campus.

Contact: Service Center
Email: service-center-info@willamette.edu

Begins: August 12, 2026
Deadline: August 27, 2026

If you bring a car to campus, or commute by car, a parking permit is required beginning the first day of classes. Apply online to secure your parking permit.

Contact: Service Center
Email: service-center-info@willamette.edu

Recruited student athletes for football will arrive on campus August 11 and move into their assigned campus housing.

Recruited student athletes for men’s soccer, women’s soccer, women’s volleyball, and women’s triathlon will arrive on campus August 16 and move into their assigned campus housing.

Recruited student athletes for cross country, and all other sports, will arrive with all other new students on August 19.

For more information, student athletes should contact their coach.

August 19, 2026

Opening Days will give you the tools and resources you need throughout your first semester and beyond.

Contact: Student Engagement & Leadership
Email: student-engagement-group@willamette.edu

August 24, 2026

Classes begin. Explore the full academic calendar online. Use the options in the right menu to filter to your college or program.

May 11, 2026 at 5:00 p.m. Pacific

During our first summer event for new bearcats, we'll review the enrolling student process, what you can expect between now and move-in and the course registration process. We'll answer questions such as:

• What can I expect this summer?
• What is Colloquium and how do I submit my preferences?
• How do I register for classes?
• What if I have prior college credit?

In case you missed it, or need a refresh, a recording is available:

May 18, 2026 at 5:00 p.m. Pacific

During our second summer event for new bearcats, Residence Life & Housing and Student Engagement & Leadership will share more about what you need to know about living on campus, move-in and our new student orientation program, Opening Days. We'll answer questions such as:

• Where will I live and who will I live with?
• What do I pack and how does move-in work?
• What does orientation entail?
• When do I arrive? When do my parents leave?
• What opportunities exist before Opening Days begins - and what’s happening the first weekend?

In case you missed it, or need a refresh, a recording is available:

June 1, 2026 at 5:00 p.m. Pacific

Register by 3:30 p.m. Pacific

During our third summer event for new bearcats, learn more about the First Year Experience at Willamette, including our Colloquium program, and the resources available to support your academic success. We'll answer questions such as:

• What programming will you take part in as part of Willamette's First Year Experience?
• What is Colloquium and why does it matter?
• Who do I turn to for help when I need academic support?

June 8, 2026 at 5:00 p.m. Pacific

Register by 3:30 p.m. Pacific

Join us and colleagues from Financial Aid and Student Accounts to learn everything you need to know about the next steps in the financial aid and billing processes. We'll answer questions such as:

• Where do I see my financial aid offer?
• When do I pay my bill?
• How do I take a loan or utilize a payment plan?

June 15, 2026 at 5:00 p.m. Pacific

Register by 3:30 p.m. Pacific

Join us and colleagues from Bishop Wellness Center and Student Affairs to learn everything you need to know about maintaining your wellbeing while at Willamette. We'll answer questions such as:

• How does WU support student health and well being?
• Do I need to purchase the student health insurance?
• How do I access mental health counseling services?
• What happens if I get sick?

June 22, 2026 at 5:00 p.m. Pacific

Register by 3:30 p.m. Pacific

Join us and colleagues from Athletics to learn everything you need to know about competing on one of Willamette's varsity teams. We'll answer questions such as:

• What do new students participating in varsity athletes need to know?
• What does arrival for fall athletes look like?
• How do athletes balance success in the classroom and with their sport?

This program is intended for recruited student athletes and their parents/family members.