2021-2022 Housing Selection for Returning Students

We have enjoyed having you on campus this year and encourage you to think about your housing plans for next year. Please read the following information and contact your RA, Area Coordinator or the Housing office if you have questions.

Residential Program Highlights for 2021-2022

  • The First Year Commons (FYC) community has been successful in its first four years and will continue in the Eastside.
  • Sophomores, Juniors, and Seniors are eligible to live in Kaneko and Westside & Cornerstone.
  • Living Learning Communities (LLCs) are residential communities that connect academic and co-curricular support with intensive faculty and near-peer mentoring. These communities are made up of individuals with similar academic and co-curricular interests. See the information on the two new offerings for sophomores, juniors, and seniors below.
    • The STEM LLC currently in place for first-year students in Baxter 2nd floor. We are also opening up this offering to those that are interested in STEM, but may not have been invited to participate in the first-year program. You are not required to be majoring in STEM. The first-year STEM experience will continue next year on Baxter 2nd floor. This program is connected to a grant from the National Science Foundation.
  • Graduate student housing will be in the University Apartments.
  • Students who live in Kaneko and Westside & Cornerstone are eligible to retain their rooms in the housing selection process through a process called Re-Up (Renew your Existing University Placement).
  • The Bearcat BnB student portal is where the housing selection process takes place. See additional information below.

Priority

The priority order for Housing Selection is:

  1. on-campus rising seniors,
  2. abroad/off-campus rising seniors,
  3. on-campus rising juniors,
  4. abroad/off-campus rising juniors, and
  5. on-campus rising sophomores.

All returning CAS students are assigned a randomly generated start date and time for use in the Housing Selection process.

Timeline for Housing Selection, 2021-2022

March

Email communications to all CAS students; posters in halls. Students review/sign Housing Agreements and make roommate pairings.

TBD

RHA Residence Hall Tours. Exact tour dates TBD.

March 29 - April 4, Mon - Sun

Re-Up Selection. Deadline to Re-Up is Sunday, April 4th at 11:59 p.m. in the BnB.

April 6, Tues

Current and Rising Senior Housing Selection.

(6 semesters live-on AND 15.25 - 23 credits earned including Spring 2020 residency and coursework)

April 7, Wed

Rising Junior Housing Selection.

(4 semesters live-on AND 7.25 - 15 credits earned including Spring 2020 residency and coursework)

April 8, Thurs

Rising Sophomore Housing Selection.

(2 semesters live-on AND up to 7 credits earned including Spring 2020 residency and coursework)

April 9 - 18, Fri - Sun

Open Housing Selection.

Continued access to the Housing Selection in the BnB through Sunday, April 18th at 11:59 p.m. for students to finalize their decisions. Once a selection is made, no changes will be considered until the end of the second week in the 2021 fall semester with the approval of the Area Coordinator.

April 26, Mon

Wait Lists Available in the BnB. If you didn't get your first choice in the Housing Selection, you can place your name on a wait list for your preferred room-type. Vacancies occur all summer and into the first couple week of classes in the fall, and we'll contact people in order of the wait lists.

July 15, Thurs

Deadline to notify the Housing office in writing that you are canceling your Housing Agreement/Lease for 2020-2021 to move off campus is 12:00 noon for those who have satisfied the four semester Residency Requirement. Cancellations to move off campus after this date carry a forfeit fee.

Residency Requirement

Students are required to live in university housing their first four semesters/2 years in college unless, prior to the academic year, they are married, in a civil union, or domestic partnership (must provide documentation); over the age of 21; have dependent family under their care; or are living with parent(s)/legal guardian(s) within a commutable distance of 25 miles or less. Students with four semesters/2 years in residence at the end of spring semester are eligible to live off campus.

Students who do not meet these criteria may apply for a waiver of the Residency Requirement. Applications are available in the Housing office (Matthews Academic Commons) after Spring Break. The Residency Requirement Waiver Committee only grants exemptions in extreme circumstances. Requests based on financial situations are not considered. Please contact Financial Aid to discuss available options to help pay for the cost of living on campus.

  • The Committee meets in May to review waiver applications for the upcoming fall semester and decisions will be emailed to applicants in late May. Applications received after July 15th will not be considered for fall semester.
  • Students with approved waivers for 2020-2021 academic year must reapply for 2021-2022 academic year or select a room on campus.
  • All first and second year students, regardless of whether they are applying for a waiver, must participate in the housing selection process for 2021-2022. Students who are required to live on campus and fail to complete the housing registration process during their class housing selection will be assigned to a space after the housing registration process is complete.

Housing Selection Process

The terms and conditions for a residence hall change annually. Please carefully review the terms associated with your 2021-2022 assignment when you select your housing for next year.

In March, all returning students will be emailed with their Housing Selection start date/time that will also be viewable in the BnB student portal. Priority order is: rising seniors living on-campus and rising seniors abroad; rising juniors on-campus and rising juniors abroad; rising sophomores on-campus. Mutual roommates may use the best Housing Selection start date/time assigned among the roommates. You must sign your housing agreement before a priority number will be assigned to you.

Re-Up Option for Kaneko and Westside & Cornerstone Residents

(March 29-April 4)

Residents who currently live in Kaneko or Westside & Cornerstone and would like to stay in the same room or apartment next year in eligible Re-Up spaces may elect to Renew their Existing University Placement (Re-Up) for the next academic year.

The Re-Up Housing Agreement and Re-Up Apartment Lease will be available in the BnB. Re-Uping is an option, not a requirement. Students who do not wish to Re-Up would just participate in the regular housing selection after their designated start date and time.

  • Kaneko 2 bedroom apartments need at least 1 current resident to Re-Up, plus the new resident(s) to fill the unit.
  • Kaneko 4 bedroom apartments need at least 2 current residents to Re-Up, plus the new resident(s) to fill the unit. 

NOTICE: 

If the student(s) who secured the apartment by Re-Uping decide to cancel the Apartment Lease to move off campus prior to the Fall semester, then the new residents who were invited in to fill the unit may not retain it. The apartment will be made available to the next group on the wait list.

Housing cancellations received after the July 1st deadline are subject to an agreement/lease forfeit fee as follows:

Cancellation Fee End Date
No cancellation fee May 7, 2021
$450 July 1, 2021
$900 August 1, 2021

It is recommended that students in apartments communicate with their roommates regarding study abroad plans to effectively manage apartment vacancies from semester to semester. The Housing office does not make apartment roommate assignments.

Housing Selection Phases:

There are three distinct phases to the online Housing Selection in the BnB.

  • Phase 1: Complete the Housing Agreement or Apartment Lease
  • Phase 2: Select Your Roommate
  • Phase 3: Select Your Room

Housing Selection Notes:

  • All students with on campus housing must carefully review then sign their agreement.
  • Students who wish to be roommates must mutually request each other -- that is, agree to live with one another.
  • If you don't know who you want to live with, you may search for compatible roommates in this step as well.
  • Triple Kaneko suites are only assigned to three mutually requested roommates during housing selection.
  • Students who sign up for a triple suite will be moved to a double room if a roommate cancels during the summer.
  • Students who sign up for an apartment, and their roommate will be graduating in January, going abroad in the spring semester, or is an ASP student who will be returning home, must plan ahead to determine who will be filling the vacated space in the spring semester. Otherwise the full cost of the apartment will be charged to the remaining roommate(s). See the Important Apartment Information section below for further details.
  • Once you have selected a room/apartment for 2021-2022 and signed a agreement, no changes will be considered until the end of the second week in the 2021 fall semester with the approval of the Area Coordinator.

2020-2021 Rates

2021-2022 Rates will be posted in late March/early April. Students living in a residence hall are required to participate in a meal plan. Meal plans are optional for apartment residents.

Single rooms cost more than multiple occupancy rooms. See Rates for pricing.

Important Apartment Information

Annual lease rates include a furnished apartment and utilities. The rent will be equally divided by the actual number of occupants. Each resident is responsible for paying a $300 cleaning deposit (see agreement) that is refunded if the apartment meets all cleaning specifications at check-out. No partial refunds will be given.

Campus apartments are available in Doney 1st floor north, Kaneko B/C wings, and at University Apartments.

  • Apartment occupancy is for the entire term of the agreement.
  • Each student is collectively responsible for the full payment of the advertised rent amount for the particular apartment. If, at any point during the term of the lease, a resident cancels their lease for any reason, the remaining resident(s) is/are responsible for paying the full rent of the apartment, finding a new apartment roommate or moving.
  • The Housing office will fill vacant beds in the apartment from the waiting list at their discretion.

Graduate Students

On-campus graduate housing is available in the University Apartment, located about a block away from the graduate schools. Contact the Housing office for more information. Apartments for graduate students are assigned on a first come, first serve basis. For best availability, please contact us before July 15th.

Optional Meal Plans for Apartment or Off-Campus Residents

Students living in campus apartments or off-campus may purchase any of the Willamette Meal Plans by contacting the Housing office.

Assignment Confirmation/Cancellation Grace Period

A housing confirmation email will be sent out at the completion of the class selections. Please make sure everything you signed up for is correct. The agreement is for the entire academic year.The grace period for qualifying students to cancel without financial penalty is as follows:

Cancellation Fee End Date
No cancellation fee May 7, 2021
$450 July 1, 2021
$900 August 1, 2021

Personal Property Insurance

Willamette University is not responsible for the loss or damage of personal property and advises all students to cover their belongings under their own insurance.

Willamette University

Residence Life and Housing

Address
Matthews Hall, 1st floor
900 State Street
Salem Oregon 97301 U.S.A.
Phone
Phone: 503-370-6212
Fax: 503-370-6709
Hours: M-F, 8 AM - 5 PM (PST)

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