Purpose

Willamette University has both community and legal interest when it sponsors, or is represented, through travel by students, faculty, and employees. Accordingly, when conditions make travel a high risk, the university reserves the right to take action. Concern for student, faculty, and employee health and safety, will be paramount and may inform the choices that the university will make to allow or support travel on university business.

Procedures

The following statements relate to our standard of care:
  • Travelers must obtain appropriate approval before obligating the university to payment of travel expenses.
  • Traveling to high risk areas will require additional registration and approval.
  • Travelers may be required to immediately return to the university.
  • Students, faculty and employees may be required to pass health checks or evaluations before returning to the workplace or university property.
  • Students, faculty, and employees, may be required to sign waivers that identify the limits of the responsibilities for travel, or clarify responsibilities.
  • The university reserves the right to withhold the approval of funds to be used for, or reimbursed for travel. This includes travel for research, funded, sponsored, or administered by Willamette
  • The University will set conditions for student, faculty, and administrator/staff traveling to and returning from travel in high-risk areas;
  • The university will take other actions deemed appropriate to protect the safety of students, faculty, or employees traveling, or intending to travel, under any form of university representation, sponsorship, or support.
  • There is no circumstance under which the university will support travel by students, faculty, or employees to countries that are currently listed for sanctions or embargoes by the U.S. Department of the Treasury Office of Foreign Assets Control (OFAC) or where CDC recommends against nonessential travel to the area.
    http://www.treasury.gov/about/organizational-structure/offices/Pages/Office-of-ForeignAssets Control.aspx.
    http://wwwnc.cdc.gov/travel/notices.aspx#TravelNoticeDefinitio 

Effective Date:
July 30, 2013

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