Certificates of Insurance

A Certificate of Insurance (also known as a COI) is a document from an insurance agent/broker that serves as evidence of insurance coverage; it outlines the type of insurance, the limits of liability and the effective and expiration dates of coverage. It is important to note that a certificate of insurance is only evidence of coverage in effect at the time of issuance of the certificate; it is not an insurance policy nor does it convey any rights to the certificate holder.

When a Vendor Requires a Certificate of Insurance

Certificates of Insurance are often requested by outside parties with whom Willamette University contracts. Examples of when WU may be required to provide a certificate of insurance when: using of an off-site location to host an event; entering into a contract for services; leasing or renting real estate or equipment; and accepting a grant award.

To request a Certificate of Insurance:

  • Contact dkchapin@willamette.edu for a Certificate of Insurance Request Form.
  • Obtain the signed contract or agreement with the vendor.
  • Email the Certificate of Insurance Request Form and signed contract or agreement to Risk Management at riskmgmt-info@willamette.edu.

Please allow at least 7 to 10 business days after submitting all required information to receive the certificate of insurance.

When Willamette University Requires a Certificate of Insurance

A properly completed Certificate of Insurance must be obtained before services may be provided or others are permitted to use WU facilities.

The Certificate of Insurance must have the following:

  • The named insured must match the name in the contract.
  • The appropriate coverage and limits must be shown.
  • The Certificate Holder section should show the WU contact name and address.
  • The Description of Operations should refer to the specific duty, service or event.
  • A policy endorsement must come from the insurer affording additional insured status.
  • Additional Insured wording should be written specifically as follows:

Willamette University, its officers, board members, employees and agents are included as additional insured.


Workers’ Compensation Insurance provides benefits for workers who are injured or suffer an occupational disease as a result of their work.

  • Visit the Human Resources web page for more information on Workers' Compensation.


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