Certificates of Insurance | Risk Management

A Certificate of Insurance (also known as a COI) is a document from an insurance agent/broker that serves as evidence of insurance coverage; it outlines the type of insurance, the limits of liability and the effective and expiration dates of coverage. It is important to note that a certificate of insurance is only evidence of coverage in effect at the time of issuance of the certificate; it is not an insurance policy nor does it convey any rights to the certificate holder.

When a Vendor Requires a Certificate of Insurance

Certificates of Insurance are often requested by outside parties with whom Willamette University contracts. Examples of when WU may be required to provide a certificate of insurance when: using of an off-site location to host an event; entering into a contract for services; leasing or renting real estate or equipment; and accepting a grant award.

To request a Certificate of Insurance:

Contact dkchapin@willamette.edu for a Certificate of Insurance Request Form.
Obtain the signed contract or agreement with the vendor.
Email the Certificate of Insurance Request Form and signed contract or agreement to Risk Management at riskmgmt-info@willamette.edu.

Please allow at least 7 to 10 business days after submitting all required information to receive the certificate of insurance.

When Willamette University Requires a Certificate of Insurance

A properly completed Certificate of Insurance must be obtained before services may be provided or others are permitted to use WU facilities.

The Certificate of Insurance must have the following:

The named insured must match the name in the contract.
The appropriate coverage and limits must be shown.
The Certificate Holder section should show the WU contact name and address.
The Description of Operations should refer to the specific duty, service or event.
A policy endorsement must come from the insurer affording additional insured status.
Additional Insured wording should be written specifically as follows:

Willamette University, its officers, board members, employees and agents are included as additional insured.

Workers’ Compensation Insurance provides benefits for workers who are injured or suffer an occupational disease as a result of their work.

Visit the Human Resources web page for more information on Workers' Compensation.