Employees and other authorized drivers driving vehicles on official University business should be aware of the various vehicle use rules when using a University owned vehicle, a rented or leased vehicle, and a personally owned vehicle.
You must be an authorized driver to drive university owned vehicles or to drive your personal vehicle on official University business. Please contact the Service Center at 503-370-6300, or ext. 6300 from any campus phone for information on becoming an authorized driver, or visit the Safe Driver web page. The following resources are intended to assist University employees and authorized drivers understand more about vehicle use for official University business and how insurance applies for the different modes of ground travel.
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University-Owned Vehicles |
Willamette University provides property damage and liability insurance for vehicles titled to the University, including Motor Pool vehicles for employees and authorized drivers when on official University business. Please contact Risk Management at (503) 375-5443 with questions. Auto Insurance Cards and/or Accident Report Packets should be kept in the glove box of all University-owned vehicles. |
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Rental Vehicles |
When using the State of Oregon Vehicle Rental Contract with Enterprise Rent-a-Car and National Car Rental for rental cars, the collision damage waiver and liability insurance supplement are included. When renting outside of this Contract, employees and authorized drivers must purchase the collision damage waiver and liability insurance. |
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Personally Owned Vehicles |
Personal automobile insurance is the primary source of insurance coverage for your automobile, even when you are driving on University business. If you plan on using a personally owned vehicle, consult your insurance carrier to ensure coverage applies when driving on University business. |
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International Ground Travel |
Risk Management recommends utilizing transportation vendors (e.g. charter service, coach/bus services) when traveling internationally. When renting a vehicle internationally, employees and authorized drivers must purchase the collision damage waiver and supplemental liability insurance. Please contact Risk Management at least two weeks in advance of the travel to discuss the risks involved and any additional insurance that should be purchased. |
Still uncertain how insurance works on different modes of ground travel?
The below Insurance Matrix on Ground Transportation may help:
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Collision/ Loss Damage Waiver (CDW/LDW) |
Liability Insurance Supplement (LIS) or Supplemental Liability Insurance (SLI) |
University Insurance |
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State of Oregon Vehicle Rental Contract (Preferred)
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DO NOT PURCHASE (Cost included in rental, $0 deductible) |
DO NOT PURCHASE (Cost included in rental, $0 deductible) |
N/A |
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Not using State of Oregon Vehicle rental Contract
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PURCHASE (deductible varies, read rental contract) |
PURCHASE (deductible varies, read rental contract) |
University Insurance will apply if CDW and LIS is not purchased. |
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Personal Vehicle Use on Business
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Driver must have personal auto insurance, including liability uninsured motorist and personal injury protection, with minimum limits as required by the State of Oregon. |
University Liability Insurance applies ONLY after personal auto liability insurance limits have been exhausted. |
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International |
PURCHASE (deductible varies, read rental contract) |
PURCHASE (deductible varies, read rental contract) |
Call Risk Management to discuss |
For more information, contact Risk Management at (503) 375-5443.