Facilities Management Flood Response Plan

The following plan has been developed to establish appropriate procedures for responding to a naturally occurring flood emergency that has the potential to affect University assets and operations. The close proximity of Shelton Ditch, the Millrace running through campus and a 60” storm main that runs through campus all present challenges during a high water event.

Facilities Management shall be responsible for;

  1. Monitoring local weather reports, local stream level gauge websites (https://hww.onerain.com/home.php) and the NOAA Northwest River Forecast Center website (https://www.nwrfc.noaa.gov/rfc/) in order to be prepared for a high water event.
  2. Maintaining contact with the City Public Work Department supervisor who controls the head gate and flow levels on the Millstream. (503) 932-3778
  3. Put staff on notice in the case of a potential high water event.
  4. Staging sand, sandbags, tools and several pallets of prefilled sandbags at two campus locations, one on the west side of campus in the Blue Lot behind Plant West and one on the east side by the bike shed in the Matthews lot..
  5. Installing flood prevention measures during naturally occurring floods such as filling and placing sandbags, erecting barriers or transporting and setting up generators and submersible pumps.
  6. Providing materials for flood controls such as; plywood, lumber, nails and fasteners, battery drills, plastic sheeting, poly tarps, temporary lighting, fuel for mules, pumps and generators, etc.
  7. Providing PPE such as rain gear, boots, gloves, safety glasses, etc. for Facilities staff.
  8. De-energizing and locking out equipment in the affected areas if it can be done safely.
  9. Sealing steam line vaults and tunnels.
  10. Regularly checking outside drainage systems, foundation drain pumps and sump pumps in at-risk buildings, the Millstream between Law and AGSM, and the 60 storm main that runs through campus.
  11. Regularly checking historically at-risk buildings such as Shepard, Lee-York, Doney, and University Apartments.
  12. Helping Campus Safety restrict access to buildings and communicate to the campus community.
  13. Communicating with Residence Life and Housing to enlist students to help fill, transport, and place sandbags as needed.
  14. Evaluating spaces for damage, clean up, extraction, mold prevention, and dehumidification after the event ends.
  15. Initiating clean up and remediation tasks as soon as possible after the event is over.
  16. Maintain business relationships with environmental remediation contractors, industrial hygienists, and damage control contractors who can assist in the event of a large scale clean up.
Willamette University

Facilities Management

900 State Street
Salem Oregon 97301 U.S.A.

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