Welcome to Willamette University and congratulations on your new position! We are delighted you are joining us.
Your role is critical to fulfilling our mission of building a community of collaborative educators committed to rigorous education, cultivating an authentic engagement with place, and promoting transformation of knowledge into action in ways that lead to lives of achievement, contribution, and meaning.
During your first few weeks, you will meet many colleagues, managers, and human resources staff. We are all here to support you! These individuals are available to serve as a resource, so please let them know what you need to accomplish your new responsibilities.
We are excited about you joining us and want to ensure that you are successful in your new role. Please don’t hesitate to contact us with any questions or concerns. We look forward to a positive working relationship!
Here is information to assist you in joining our Willamette community.
What do I need to do before my first day?
Once you have officially been hired, you will receive an email with login credentials from Workday, our Human Resource Information System. You will be automatically assigned your new hire documentation in your Workday Inbox and may complete it at any time. Check out the Training Resources for Workday website for support.
Where do I need to go on my first day?
Please visit us at the Office of Human Resources on or before your first day of work to provide supporting I-9 and work eligibility documents. (Note: You will have completed the first part of this process, filling out the I-9 form, in the Workday system). If you are unable to visit the HR office, please contact us to make alternate arrangements.
Human Resources is located in the University Services Building at the corner of Cottage and Ferry, a block South from the Westside Capitol building grounds. For directions to campus or to locate the University Services Building on a map, see the Campus Map page.
Network, email, and telephones
The following links will help you get information on how to set up email, voicemail, and other campus technology services. Before setting up your technology services, please read the WITS Responsible use policies.
Additionally, there are several courses available to you on Lynda.com that can help you get started with the Google and Microsoft Office products used at Willamette. (Note: You will use your Willamette login credentials to access Lynda.com.)
Access and Parking
ID Card - Please obtain an Willamette ID Card from Campus Safety, located in the University Services building. Your ID card will enable you to use the following privileges right away:
Parking Pass - Parking permits are valid September 1 through August 31 and are prorated at the time of purchase. You are responsible for proactively obtaining and displaying a valid permit if you park on campus. Please visit Campus Safety to learn more about obtaining a parking pass.
In Case of an Emergency
Please ask your colleagues about building emergencies (where to go in the event of a fire alarm, how to check in to let someone know you are out of the building). For information on campus emergency preparedness, please see Crisis Management & Emergency Preparation and read all about the campus emergency communication system.
Please review our new employee benefits information page to learn more about your new benefits. The effective date of your benefits package is the first day of the month following your date of hire. For example, if your start date was April 7th, your benefits would begin on May 1st.
Did you move here from out of state?
Willamette offers a very generous moving expense reimbursement allowance for our employees that relocate to Oregon as a result of a national search. We offer preferred movers (below) with whom there are pricing agreements. We strongly recommend soliciting at least two quotes to get the best pricing for your move. Please contact us (firstname.lastname@example.org) with questions regarding the benefit or your eligibility.
The purchasing card (P-Card) is a Willamette University MasterCard issued by JP Morgan Chase. The card may be used for business purposes only and those purchases must comply with Willamette University policies and procedures. All employees are eligible for the purchasing card. A completed P-Card Application and User Agreement form must be submitted to the P-Card Coordinator before a card can be issued.
Willamette Culture & History
New Employee Briefing classes are held regularly and you can sign up to attend here.
Additionally, there are several courses that all employees are required to complete within the first 30 days of hire and annually thereafter. Course information and access can be found here.