Accommodation Request Process
- Register with AES by completing our online application.
- Please note: Only admitted students with a Willamette email address should utilize this online application. If you do not have an account, please contact AES directly.
- If you have your documentation in an electronic format, there will be a place to upload it upon submission of your application. Files must be 20MB or smaller to be uploaded. Documentation is not required for an initial meeting.
- Review Documentation Guidelines for academic accommodations. Non-academic accommodations such as Housing will require specific documentation. Refer to Frequently Requested Accommodations for more information about Housing and accommodations that have specific processes.
- Set up your appointment to discuss your accommodation requests by calling AES at 503-370-6737 or emailing accessible-info@willamette.edu. If you want to learn more about AES and the resources available, schedule an appointment today even if you are ready to submit an application.
Notifying Professors of Approved Accommodations
For CAS & PNCA Students:
Once you are determined eligible for academic accommodations, you will request the accommodation(s) you would like to use in each of your classes through our online portal each semester. Once submitted, a Faculty Notification Letter will be generated and sent to your professors outlining the approved accommodations you wish to use in their classes.
For Law & AGSM Students:
Once you are determined eligible for academic accommodations, AES will send an electronic letter of accommodation to you and to the student affairs office of the appropriate school. To renew your accommodations, you must contact AES at the beginning of every year you are attending school.
All academic accommodations should be requested prior to the start of the term or within the first few weeks. For accommodations such as books in an electronic format, interpreters, or any situation that involves extra time to implement, students are to contact the AES office as soon as they have been admitted or, for returning students, once they have selected their classes for the next semester.
Faculty Notification Letter
For CAS & PNCA Students:
Upon submitting your accommodation request, AES will review your accommodation selections and will send the Faculty Notification Letter to you and your professors. The letters will detail the accommodations you wish to use in your classes. These letters are confidential and will not include any information about your disability. You are not required nor expected to share your disability with your professors.
For Law & AGSM Students:
Faculty do not receive a copy of your accommodation letter. Instead, the letter is routed to the Office of Student Affairs, and arrangements are made through that office to set up accommodations.
Discussing your Accommodations with Your Professors
For CAS & PNCA Students:
AES strongly encourages you to meet/email with each of your professors in order to discuss your accommodations. You are not required or expected to disclose the specific disability, but you are encouraged to discuss ways in which your disability affects you. If it is your preference, AES can help facilitate a discussion with your professor(s) regarding your accommodations.
For Law & AGSM Students:
Most accommodations for students in the Law or AGSM graduate program are confidential. In those cases, the liaison of the particular program and the AES office will facilitate the accommodations.
You may choose to meet with the Director of Accessible Education Services at any point in the semester if you have questions, concerns, or would like to adjust your accommodations. Please notify the AES office as soon as possible if you experience any barriers to equal opportunity during the semester or if your accommodations are not working.