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PNCA Event Planning Steps

For reservations that require multiple support services, please book your event at least three weeks in advance.

Space Availability?

  • Check advertised events on the Willamette Events Calendar to avoid booking multiple major events on the same date.
  • Visit the EMS Scheduling System to see if the space you are interested in is available to be booked.
    • Select "Locations" and scroll down to the room to see if it is available.
    • If the space is available, continue the request process.
  • Once an EMS confirmation email has been received, you may publicize your event by adding it to the university Events Calendar.


  • Reach out to Ramona White with Nourishment at least 14 business days prior to the event date.
  • Need linens?
  • Requesting alcohol? 
    • If alcohol service will be part of your on-campus or university sanctioned event, you must submit an Alcohol Request Form at least 14 business days prior to the event date.

Is your event a fundraiser?

Additional Guidelines and Policies

No balloons or fog machines are allowed in PNCA.

Willamette University

Scheduling, Events and Conferences

University Services Building
Willamette University
900 State Street
Salem Oregon 97301 U.S.A.
Hours: Mon–Fri, 7:30 a.m.–4 p.m.