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Event Planning Steps

For reservations that require multiple support services, please book your event at least three weeks in advance.

Space Availability?

  • Check advertised events on the Willamette Events Calendar to avoid booking multiple major events on the same date.
  • Visit the EMS Scheduling System to see if the space you are interested in is available to be booked.
    • Select "Locations" and scroll down to the room to see if it is available.
    • If the space is available, continue the request process.
  • Once an EMS confirmation email has been received, you may publicize your event by adding it to the university Events Calendar.


Need Additional Technology?

  • Contact WITS Help Desk @ x6767 for:
    • Computer, audio/visual equipment, microphones and other technology needs M-F 8-5 p.m.
  • Submit an ASWU Sound Request Form for:
    • Any event tech support needed outside of WITS regular hours.
    • Non-Music Department events scheduled in Hudson Hall and Smith Auditorium.

Is your event a fundraiser?

Additional Guidelines and Policies

Willamette University

Scheduling, Events and Conferences

University Services Building
Willamette University
900 State Street
Salem Oregon 97301 U.S.A.
Hours: Mon–Fri, 7:30 a.m.–4 p.m.