What's a Shared Drive?

Google Shared Drives allows users to create folders with shared ownership among team members.  This allows collaboration without the confusion of multiple shared folders and files that are owned by specific users and stored only in their personal Google Drive.  Shared Drives are an excellent way to ensure more than one person is in control of your collective creations including important meeting notes, shared spreadsheets, and work worthy of retaining as institutional knowledge.

How are Shared Drives made?

WITS has enabled this feature of the Google Education Suite for all users and will not be creating Shared Drives for groups, teams, courses, or individuals.  It's entirely up to you to decide the name, membership, and member access levels for the drives you create, and making them is extremely simple.  Use the below link to check out Google's instructions!

How to Make a Shared Drive

This site also discusses how to restrict access and protect your sensitive data from being shared with folks outside the team, so be sure to read through the entire instruction set before assuming your Shared Drive content is secure.

WITS employees have been using Shared Drives for quite a while, and we are happy to answer any questions you may have regarding their use.  Just contact your User Services Consultant or the WITS Help Desk at x6767.

Willamette University

Willamette Integrated Technology Services

900 State Street
Salem Oregon 97301 U.S.A.
503-370-6004 voice
503-375-5456 fax

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