What is in the Application?

You and your recommenders will complete your application items on-line. Read on for information about what items you will complete and what questions your recommenders will be asked. Share this page with your recommenders.

  1. In addition to recommendations, what else is in the application?
  2. For Recommenders: Can my recommender just write a letter? What if they have questions or problems?
  3. What information about my application do my recommenders get?
  4. What do you ask my ACADEMIC ADVISOR(s)?
  5. What do you ask my FACULTY recommender?
  6. What do you ask my PERSONAL REFERENCE?
  7. What do you ask on the LANGUAGE ASSESSMENT?

1. In addition to recommendations, what else is in the application?

The materials in the links are close duplicates to materials in the actual application.

  • Application Instructions
    • In the application, see Learning Content A. What is a Complete Application?.
  • Learning Content
    • Instructions, policies, and details. Read and refer to these as you complete your application and during your predeparture stage. 
    • Learning Content items B-D [PDF] are POLICY related. These include review of applications, requirements of you, and details about initiating recommendations and a reference.
    • Details about the application and completing it (Learning Content item A) are available in the application only.
  • Signature Documents
    • Items that need your electronic signature. Your signature is your agreement and acknowledgement to policies and your responsibilities as a Willamette participant on WU Sponsored Study Abroad. These relate to money, credit, and other important details. Take time to read to know what is expected of you.
  • Questionnaires
    • You will provide basic information about what you are seeking including program preferences and alternatives. You will also give us the name of a Reference; you will submit a Statement; and respond to questions about conduct and your passport.
  • Recommendations
    • These are items that others complete in support of your application.
    • You will initiate recommendation requests online and an automatic message from OIE is sent to the person you identified.
    • See Learning Content D. - Recommendations
  • Attached Documents
    • You will be directed in a questionnaire to attach a copy of your current Passport.


2. For Recommenders: Can my recommender just write a letter? What if they have questions or problems?

The online forms must be completed to satisfy the application requirements. This includes responding to specific questions. A letter will not satisfy the recommendation process.

  • There is a specific place for Faculty and Language Assessment faculty to include specific comments within the online form. Any remarks should be composed outside of the system, then copy/pasted into the appropriate place. They must still respond to the specific questions in the form. Letters cannot be submitted separately from the online recommendation either electronically or on paper.
  • HELP site- There is a section just for recommenders: http://willamette.edu/offices/oie/abroad/apply/tips/index.html

Is your recommender having problems of any kind? Can't get to the form, information disappears, not sure what to do? Your recommender (not you) should contact our office directly for help. They can reach us at <oieadvising@willamette.edu>. If they call, please urge them to leave a message if we can't answer: 503-375-5493.


3. What information about my application do my recommenders get?

  • They cannot see anything in your actual application.
  • Recommenders receive an automatic email from <oieadvising@willamette.edu> with your name, the program and term you are applying for, and whether or not you waived your right to read the item they complete.
  • When you identify your recommender in your application you can include any comments or information you want to appear in the email that they will receive.
  • The email gives instructions for getting to the online form and how to get help. Please do not try to be the go-between from your recommender to us. They should contact us directly.


4. What do you ask my ACADEMIC ADVISOR(s)?

Your Academic Advisor(s) are instructed that this is a meeting verification and not a recommendation. They have the option to enter a comment only if they feel you did not give them enough time to complete it by the deadline.

Your Academic Advisor(s) are asked to affirm or not (yes or no) the following:

1. "[Has the student] planned for the SA experience? We [Academic Advisor and student] discussed the possibility that there could be a negative academic impact if the student does not properly plan for the experience, including what courses to take prior to and after the study abroad program."

2. "[Will study abroad] enrich the academic experience? Our [Academic Advisor and student] conversation actively encouraged the student to assess their ability to pursue study abroad in a way that enriches their academic experience."


5. What do you ask my FACULTY recommender?

These questions focus on you as a student in an academic setting (like the classroom). They do not ask about the instructor's relationship with you beyond class-related activity.

  • Each question also offers a comments section for the recommender.
  • Each question offers faculty the option of answering: "no opportunity to observe". Choosing this response does not negatively impact your application.

These items are "ranked" on a scale.
1. academic ability
3. adaptability 
4. ability to get along with others
5. intellectual curiosity
6. self reliance
7. sensitivity to others

This item is an open-ended item:
8. address strengths and weaknesses


6. What do you ask my PERSONAL REFERENCE?

Collecting information about a Personal Reference is a NEW requirement. It replaces the old Personal Recommendation. You will provide contact information for a personal reference in the questionnaire called "Personal Reference Contact Information". The Off Campus Studies Committee may use this additional support reference in review of your application. In most cases, this reference will NOT be contacted.

WHO CAN THIS BE? You are encouraged to find a WU person who fits this category. Employer/job supervisor, coach, director/conductor, volunteer/internship position supervisor, service learning supervisor, activity or club advisor, your Academic Advisor (if you did not use them as a Faculty Recommender), Research supervisor (faculty/instructor). The nature of these questions is for those who know you in a defined relationship that involves you completing specific responsibilities. See materials in the application for more details. Contact OIE oieadvising@willamette.edu if you have questions.

The questions address the following:

1. Assess the applicant's maturity and emotional stability [address student's follow-through on commitments, reaction to stressful circumstances, receptiveness to instruction/direction]
2. Challenges for this student in a study abroad setting? [address how student would cope with new culture while attending to academic demands]
3. Way(s) this student would excel in a study abroad setting?
4. Additional comments.


7. What do you ask on the LANGUAGE ASSESSMENT?

Applicants interested in a language focused program are required to get this item for their application. This item focuses on your language skills. It is used to determine best program fit for your skill level. Assessments are asked in each of the areas listed below and include sub-categories.

1. overall classroom engagement
2. aural comprehension
3. oral expression
4. reading comprehension
5. writing skills

There is a place for the recommender to make comments as well.


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