What is in the Application?

You and your recommenders will complete your application items on-line. Read on for information about what items you will complete and what questions your recommenders will be asked. Share this page with your recommenders.

  1. In addition to recommendations, what else is in the application?
  2. For Recommenders: Can my recommender just write a letter? What if they have questions or problems?
  3. What information about my application do my recommenders get?
  4. What do you ask my ACADEMIC ADVISOR(s)?
  5. What do you ask my FACULTY recommender?
  6. What do you ask my PERSONAL REFERENCE?
  7. What do you ask on the LANGUAGE ASSESSMENT?

1. In addition to recommendations, what else is in the application?

The materials in the links are close duplicates to materials that are in the actual application.

  • Application Instructions
    • In the application, see Learning Content A. What is a Complete Application?
  • Learning Content  Instructions, policies, and details
    • Learning Content items B-D [PDF] are POLICY related. Download this document to get information about who can do recommendations, how review of applications works, and requirements of you. This is a duplicate of material in the actual application.
    • Application completion instructions (Learning Content item A) are available in the application only.
  • Signature Documents - Items that need your electronic signature.
    • You are agreeing and acknowledging policies and your responsibilities as a Willamette participant on WU Sponsored Study Abroad regarding money, credit, transcript release, and other important details.
  • Questionnaires
    • Provide basic information about your interests including program preferences and alternatives. You will also give contact information for a Personal Reference (see instructions in the application); submit a Statement; and respond to questions about conduct and passport.
  • Recommendations  (Faculty, Academic Advisor, Language Assessment)
    • These are items that others complete online in support of your application.
    • You will initiate recommendation requests online. This is an automated process.
    • Your Faculty Recommender and Academic Advisor can be the same person. 
    • Your Language Assessment and Academic Advisor can be the same person.
    • Your Faculty Recommender and Language Assessment can be the same person but your application is stronger with more than one voice contributing for these 2 types of recommendations. Both of these people have the opportunity to offer open-ended comments.
    • See Learning Content D. - Recommendations [pdf- same material as in the Learning Content B-D link]
  • Attached Documents
    • You will be directed in a questionnaire to attach a copy of your current Passport.

2. For Recommenders: Can my recommender just write a letter? What if they have questions or problems?

Completion of online form required. Recommenders respond to specific questions. A letter will not satisfy the recommendation process.

  • Faculty and Language Assessment faculty may include open-ended comments within the online form. Responses to the specific questions in the form are required. Letters cannot be submitted separately from the online recommendation. Academic Advisors do not have a place for open-ended comments.
  • HELP site- There is a section just FOR recommenders: http://willamette.edu/offices/oie/abroad/apply/tips/index.html

Is your recommender having problems of any kind? Can't get to the form, information disappears, not sure what to do? Your recommender (not you) should contact our office for help - oieadvising@willamette.edu. By phone, please urge them to leave a message if we can't answer: 503-375-5493.

3. What information about my application do my recommenders get?

  • Your Recommender does not have access to your actual application.
  • When you identify your recommender in your application you can include your own comments that you want to appear in the email that they will receive.
  • As soon as you enter your recommender's name in your application, an automated email goes immediately to that person.
  • Recommenders receive the email from <oieadvising@willamette.edu>. It includes:
    • your name, the program and term you are applying for;
    • the notes you added when you added them to your application;
    • instructions and link to the online form;
    • and how to get help. Please do not try to be the go-between from your recommender to us. They should contact us directly.
    • In the form itself, they will be told whether or not you waived your right to read the finished recommendation.

4. What do you ask my ACADEMIC ADVISOR(s)?

This is a meeting verification. Your ability to fit your program into your academic plan is critical and we are confirming that you met with them. They do not have an open-ended comments area. They have the option to enter a comment only if they feel you did not give them enough time to meet the deadline.

Your Academic Advisor(s) are asked (yes or no responses) the following:

1. "[Has the student] planned for the SA experience? We [Academic Advisor and student] discussed the possibility that there could be a negative academic impact if the student does not properly plan for the experience, including what courses to take prior to and after the study abroad program."

2. "[Will study abroad] enrich the academic experience? Our [Academic Advisor and student] conversation actively encouraged the student to assess their ability to pursue study abroad in a way that enriches their academic experience."

5. What do you ask my FACULTY recommender?

These questions focus on you as a student in an academic class. They are asked which class they had with you. This person can be your Academic Advisor if you have had them as an instructor, however, having a variety of people contribute to your application can make a stronger application.

  • Each question also offers a comments section for the recommender.
  • Each question offers faculty the option of answering: "no opportunity to observe". Choosing this response does not negatively impact your application.

These items are "ranked" on a scale.
1. academic ability
3. adaptability 
4. ability to get along with others
5. intellectual curiosity
6. self reliance
7. sensitivity to others

This item is an open-ended item:
8. address strengths and weaknesses

6. What do you ask my PERSONAL REFERENCE?

Provide contact information for a Personal Reference in the questionnaire called "Personal Reference Contact Information". The Off Campus Studies Committee may use this additional support reference in review of your application. In most cases, this reference will NOT be contacted.

Who can this be? You are encouraged to find a WU person who fits this category. Employer/job supervisor, coach, director/conductor, volunteer/internship position supervisor, service learning supervisor, activity or club advisor, your Academic Advisor (if you did not use them as a Faculty Recommender), research supervisor (faculty/instructor). The nature of these questions is for those who know you in a defined relationship where you completed specific responsibilities under their direction. See materials in the application for more details. Contact OIE oieadvising@willamette.edu if you have questions.

The questions address the following:

1. Assess the applicant's maturity and emotional stability [address student's follow-through on commitments, reaction to stressful circumstances, receptiveness to instruction/direction]
2. Challenges for this student in a study abroad setting? [address how student would cope with new culture while attending to academic demands]
3. Way(s) this student would excel in a study abroad setting?
4. Additional comments.

7. What do you ask on the LANGUAGE ASSESSMENT?

Applicants interested in a language focused program are required to get this item for their application. This should be your most recent WU instructor in the target language. This item focuses on your language skills. It is used to determine best program fit for your skill level. Assessments are asked in each of the areas listed below and include sub-categories.

1. overall classroom engagement
2. aural comprehension
3. oral expression
4. reading comprehension
5. writing skills

There is a place for the recommender to make comments as well.

Willamette University

Office of International Education

Global Learning Center
900 State Street
Salem Oregon 97301 U.S.A.

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